Grants are funds received that are not expected to be repaid, but for which reporting and deliverables are required.  To receive a grant, organizations must compete for funds by submitting an application and undergoing a review and evaluation process for an award.  Grants are typically awarded by federal, state, or local agencies, as well as private foundations or corporations.

Gifts are voluntary transfers of money or other assets to an organization from a donor, which can be an individual, a corporation, or a grant making organization, such as a foundation. No tangible benefit of any kind will be exchanged for the gift. Some gifts are unrestricted and other gifts may be restricted for a certain purpose, such as scholarships or capital projects.  At Tarleton, gifts are typically received through the Tarleton State Foundation.

Contracts are agreements made between two or more parties that create an obligation to perform or not perform a specific duty.

A NOISE form is a Notice of Intent to Submit for External Funding.  All external funding requests, contracts, collaborating agreements, and participating as a subaward, must start with the submission of a NOISE form at least 15 business days prior to the submission date.

The complete and final proposal has all of the necessary College- and University-level approvals.  The application is considered complete by the Principal Investigator (PI) and all proposal components have been provided to PreAward for upload in Maestro and sponsor submission portal.  A final review of the entire packet has been completed and approved by the PI and no further edits are occurring on the science/narrative, budget or other forms.

All proposals must be FINAL/submission ready by at least 2 business days prior to submission deadline.

You must consider the earlier date as the sponsor deadline so we can submit the appropriate information to the primary institution.  In cases where Tarleton is the subrecipient, due dates are determined by the primary/lead institution and PreAward will assist with providing required documents to the lead as required.

Kindly reach out to your PreAward administrator for assistance.  They will provide guidance on whether the proposal is required by the Friday preceding the submission date or the subsequent business day after the weekend deadline.  Each sponsor has its own requirements and policies.

SubAwards require contact information from the other partnering institutions sponsored research offices. Pre-Award will contact them for required institutional information.

SubAward budgets are required to account for funds when contracting with an external institution for a portion of the work as part of the research project. Subaward budgets will be created from within the associated project budget. Multiple subawards are allowed within a research project. For budgets using the modified Total Direct Cost (MTDC) cost basis standard, the budgets must included in first $25,000 of subaward budgets in the cost base for calculating indirect costs for the primary (lead) budget.

• Facilities and Administrastive Costs (F&A Costs) & Indirect Costs (IDC)

• F&A Costs include costs associated with the conduct of sponsored projects that are incurred by the University in support of sponsored projects, including buildling maintenace, utilities/electricity, telephone charges, etc, and are sometimes referred to as indirect costs or overhead cost.

• F&A rates are the mechanism by which Tarleton is reimbursed for infrastructure costs associated with sponsored projects.

• F&A rates are assessed as a percentage of direct costs of the project.

• The appropriate F&A rate must be included in all sponsored project budgets.

• Tarleton’s F&A rates are approved by the US Dept of Health and Human Services.

Tarleton honors a sponsor’s published or statutory limitations on the recovery of indirect costs. The published guidance regarding the limitation should be included in the Maestro proposal as documentation for the rate being used.