Order Transcripts
Tarleton State University has appointed Parchment as the designated agent for processing and sending official electronic PDF transcripts on behalf of Tarleton State University. Students may also pick up in-person free of charge with a limit of 10 transcripts per academic semester. Transcript Service System (Parchment) offers a variety of delivery options like electronic PDF, USPS Regular mail, and expedited shipping through FEDEX.
Personal Information for Transcripts
- Name changes will require a Name Change Form along with official proof of your new name. Documentation we will accept includes; marriage certificate and/or new ID.
- If you are needing to update your social security card
Order Transcripts
- “What is Parchment?” Parchment as the designated agent for processing and sending official electronic PDF transcripts on behalf of Tarleton State University.
- “Why do we use Parchment?” The PDF transcript that is produced using this service contains the identical information as the printed transcript and can be certified as unaltered by uploading the file to the company’s website that is provided during the delivery process. Parchment has been granted the authority to deliver all such electronic transcript requests on behalf of Tarleton State University and respond to any inquiries regarding the transactions.
- PDF Option only available through Transcript Services System
- Students may also pick up in-person free of charge with a limit of 10 transcripts per academic semester.
Ordering Online
Students can order transcripts online 24/7 using the TranscriptsServices (Parchment System). A service charge of $2.40 must be made by credit or debit card. The service is secure, encrypted, and is the most convenient way to order a transcript.
Some orders may qualify for “Automatic Authorization” without your signature. To qualify, your order must meet the following criteria:
- Credit card name must match your name on University records
- Two of the following: Social Security Number, Date of Birth, Students ID – must match the values in University records.
- There are no attachments that need to be included with your transcript.
Expedited shipping via FED EX is available using the online TranscriptServices (Parchment System).
References:
Unofficial and In Person
At this time, the Office of the Registrar will not be printing unofficial transcripts. We encourage students to request an unofficial transcript using our Unofficial/In-Person Transcript Request Form. Please email your completed form to [email protected]. *Unofficial Transcripts are for reference purposes only and may not be accepted by employers or other institutions that request transcripts. We strongly encourage students, former students, and alumni to order Official Transcripts using our TranscriptsServices System (Parchment System) for $2.40 per transcript. An official electronic PDF transcript will be sent to the email you provide when ordering.
Students may request and receive official transcripts in person. A photo ID is required when picking up an official transcript. A transcript will be stamped “Issued to Student” if it is picked up for hand carry to another university or place of employment. The transcript will be in a sealed Tarleton envelope. Some schools and places of employment will accept transcripts by this method, but please check with them on this procedure. If the desired school will not accept a transcript brought in by a student, then you will need to submit your request through TranscriptServices. If you are unable to visit our office, you may let someone else come in and pick up the transcript only if you send and they bring a signed written release from you giving them permission to pick up the transcript. They will need to provide a photo I.D. to pick up your transcript.
Expedited shipping via FED EX is available using the online TranscriptServices (Parchment System).
Tarleton State University Killeen Students
Courses taken at Texas A&M University-Central Texas, formerly known as Tarleton State University’s Killeen Campus prior to Spring 2013, were accredited through Tarleton State University and will be available through the TranscriptPlus System. Courses taken Spring 2013 and after are accredited through Texas A&M University-Central Texas and can be ordered through the A&M-Central Texas website.
Student academic records prior to Fall 1987 will not be available through the TranscriptServices (Parchment System). Please review the other options available for requesting an official Tarleton State University transcript.
Additional Information
If you have questions regarding your transcript or the status of your transcript request, you may contact the Office of the Registrar in Stephenville at
[email protected] or at 254-968-9121.
To learn more about information included on a transcript, please review understanding my transcript.
Understanding my Transcript
On current transcripts, the degree is posted at the top of the transcript on the first page. On older transcripts, the degree is posted on the right-hand side of the transcript usually on the second page.
Personal Information Updates for Transcripts
After a name change due to marriage, you will need to submit a name change form and official proof of the name change (marriage certificate) to the Office of the Registrar. The Permanent Record Update Form can be accessed through the Registrar website. If you are unable to visit our office, you may submit this information by mail or fax. The fax number is 254-968-9389.
If you have a new Social Security Number, you can have your new social security number posted on your transcript by bringing in your social security card to our office and having a copy made to be placed in your records. If you are unable to come into the office, you can mail us a copy of your new social security card and a letter of explanation.
GPA Calculation
GPA’s cannot be given out over the telephone. You may come in to the Office of the Registrar and ask to see your own GPA by showing your identification. You can also access your Unofficial Transcript through myGateway.
To calculate your cumulative GPA you will need to do the following: Divide the total quality points by total GPA hours (as it appears on your academic transcript). Courses that may be excluded from this calculation are W’s, Q’s, and any repeated courses that are being excluded from the GPA calculation. Excluded courses are identified with an “E” in the far right column on the transcript.
- Add the credit hours together (GPA hours)
- Add the quality points together
Divide the quality points by the GPA hours.
The graduation GPA is based on courses being used in your degree plan, so it may differ from cumulative GPA
A Hours, E Hours, Q Hours, and Q Points
| A hours | All attempted hours (including transfer, F’s, Q’s and W’s) |
|---|---|
| E hours or Ehrs | All earned hours (including transfer) |
| Q hours or GPA-Hrs | Quality hours—these are Tarleton only credit hours |
| Q points or QPts | Quality grade points—these are Tarleton only grade points |
Tarleton State University is on a 4 point grading system.
| A | Excellent, 4 quality points per semester hour |
|---|---|
| B | Good, 3 quality points per semester hour |
| C | Fair, 2 quality points per semester hour |
| D | Passing, 1 quality point per semester hour |
| F | Failing, 0 quality points per semester hour |
| NR | In Progress, not used in GPA computation |
| I | Thesis in Progress, not used in GPA computation |
| K | Incomplete, not used in GPA computation* |
| Q | Drop from Course, no grade designated, not used in GPA computation |
| W | Withdraw from the University |
| WF | Withdraw Failing (included in GPA), computed same as “F”, 0 quality points per semester hour |
| P | Pass, not used in GPA computation |
| S | Satisfactory, not used in GPA computation |
| U | Unsatisfactory, not used in GPA computation |
*The grade of “K” becomes “F” if not made up and a grade change form is submitted to the Office of the Registrar by the end of the next long semester.