Withdrawing from the University
Withdrawing from the university means that a student will withdraw from all of their courses. Students may withdraw from all courses through myGateway prior to the first day of class for the current semester.
Students are not automatically withdrawn from the university if they do not attend class. Students may be financially and academically impacted if they do not properly withdraw from the university.
Beginning on the first day of classes, students who wish to withdraw from the university must fill out an official withdrawal request form which can be accessed through myGateway:
- Log into myGateway using your NTNET credentials
- Go to DuckTrax
- Select the Online Services and Financial Aid tab
- Select “Registration”
- Select “Withdraw”
- Be sure to fill out the form entirely by checking all acknowledgements, electronically signing, and hitting “submit”.
| Time of Withdrawal | Result |
|---|---|
| Student withdraws before the first day of the semester | Use myGateway, all tuition fees will be reimbursed to the student, no impact on Official Transcript |
| Student withdraws on or before the withdrawal deadline | Use myGateway and the student receives a grade of W in all courses on Official Transcript. Fees subject to the Withdraw Refund Schedule |
| Withdrawing after the deadline | Receives a grade of WF on Official Transcript. A student may appeal to the instructor for a grade change to W if he/she was passing at the time of withdrawal |
- A student who fails to withdraw officially will receive a grade of F in all courses in progress.
- In cases where the student is unable to contact our office him/herself because of medical reasons or other emergency situations, a spouse or family member can contact the Office of the Registrar on behalf of the student to get instructions on what needs to be done in order to assist the student in withdrawing.
Refer to the census chart below to determine the last day for dropping courses and the last day to withdraw from the University, then review the Academic Calendar for official withdraw dates and deadlines.
Students have the option to discuss potential resources with University personnel through the withdrawal form. To discuss resources, select “Yes” on the form and a designated staff member will be happy to assist!
Census Chart
| Length of Class in Weeks | Official Census Date | “Q” Drop and Withdraw Deadline |
|---|---|---|
| 3 weeks | Second class day | Friday of the second week |
| 4 or 5 weeks | Fourth class day | Friday of the third week |
| 6, 7, or 8 weeks | Sixth class day | Friday of the fifth week |
| 9, 10, or 11 weeks | Seventh class day | Friday of the sixth week |
| 12, 13, or 14 weeks | Ninth class day | Friday of the eighth week |
| 15 weeks or more | Twelfth class day | Friday of the tenth week |
Students enrolled in multiple parts of term who would like to withdraw, may now do so for any part of term for which the withdrawal deadline has not passed.
Refunds
- The effective withdraw date is the date the withdraw is reported to and recorded in the Office of the Registrar.
- Students who have paid fees in full and withdraw from the university will receive refunds for tuition and fees according to refund policies.
- Students paying on an installment basis and who withdraw from the university will be required to pay the balance of fees due.
- Refer to the Withdraw Refund Schedule for financial obligation as a result of withdrawing
Registration Holds
Student registration may be held on the following conditions:
- Funds from scholarship(s), financial aid, contracts, exemptions, and other means that have been applied to a student’s bill
- A student accepts his/her financial aid awards
- Short-term loan application/Promissory Note for emergency tuition and fees loan (covers the first installment only)
Additional Information
Please contact the Office of the Registrar at 254-968-9121 or [email protected] for more information on dropping a course or withdrawing from the university, or to discuss your particular drop/withdrawal situation.
For more information on Tarleton State University’s withdrawal and drop policies, as well as refund schedules, please visit the Undergraduate Student Catalog.