Dropping a Course
Any course dropped on or before census is removed from the student’s current semester hours as are the tuition and fees associated with that course. Any course dropped after census is recorded as a Q drop on the student’s transcript. See below for instructions on how to drop a course. Dropping a course is not the same as a withdrawal. For information on withdrawals (dropping to zero credit hours for the semester) see withdrawal information page.
For Official Census Date, visit the Drop & Withdrawal Policies section of the University Catalog or the University Calendar.
How to Drop Classes
Students may drop an individual course in Ducktrax under Add or Drop Classes. After the add or drop period has ended, students wishing to drop a course(s) will complete a Course Drop in Ducktrax.
Add or Drop Classes
Students will add or drop classes in Ducktrax during the following registration periods using the Add or Drop Classes option.
Fall/Spring 16 week parts of term – first week of the semester
1st and 2nd 8 week parts of term – first two class days
Summer parts of term – first two class days for each part of term
STEP 1: Log into MyGateway with your school credentials
STEP 2: Select New Ducktrax Menu or select Add or Drop Classes under Registration Tools
STEP 3: Select the current term. To drop a course on your schedule you will click the drop down box under Action column, select “drop/web” option.
STEP 4: To complete your drop you will need to click on the “Submit Changes” bottom at the bottom of the screen
STEP 5: Once you’ve submitted the changes the screen will refresh. You will know the course has been dropped if it’s no longer showing up under the “Student Schedule.”
Course Drop – Use AFTER late add/drop
After the late Add/Drop period has ended, students will use the Course Drop – Use after late add/drop option in Ducktrax under Registration
STEP 1: Log into your MyGateway with your school credentials.
STEP 2: Select New Ducktax Menu
STEP 3: Under Registration select Course Drop – Use after late add/drop
STEP 4: On the Course Drop Request Form select term to drop courses
STEP 5: Choose Display Courses available to drop
STEP 6: Check the box beside the course you want to drop
STEP 7: Choose Display Review Page
STEP 8: Select checkbox to agree to the terms
Step 9: Submit
After the Course Drop form has been submitted, the student will receive a confirmation email from workflow@tarleton.edu that the request was received. The request will then be reviewed by the student’s academic advisor in addition to any other necessary departments (ex. Veteran’s Affairs, Athletics, Honors, TSI, etc.). If approved, the request will then be received and processed by the Registrar’s Office. The student will then receive another email notifying them of the completed status.
Registration Override
After the late Add/Drop period has ended, students wishing to add a course(s) will need to complete a Registration Override form. The override form will be accepted up through census and must contain all required signatures.
Things to Consider Before Dropping a Course
Dropping a course may impact financial aid, scholarships, eligibility as a dependent for insurance coverage, veteran’s benefits, athletic eligibility, scholastic probation, eligibility for extracurricular activities and some type of employment, etc. It is important to talk to a representative in these areas as applicable.
Limits on Dropped Courses
According to Senate Bill 1231, TEC 51.907 an Undergraduate student enrolled at Tarleton State University is permitted a total of 6 dropped courses, including any transfer courses dropped at any other Texas public institution of higher education. Any course dropped before the census day does not count in this total. A student who drops a class after census will receive a neutral grade of Q on their record that does not affect the GPA.
After a student has accumulated 6 dropped courses, he or she will not be permitted to drop any class unless unusual circumstances exist, as determined by the Associate Provost/Associate Vice President for Student Academic Success and Achievement through filing the Undergraduate 6 Drop Limit Appeal.
6 Drop Warning Codes
Warning codes notifying students of their drop limit status in myGateway. The grade which will count toward the state drops accumulated is “Q”. Warning codes are for informational purposes only. However, once a student has reached the drop limit according to the 6 Drop Policy, the student will be required to submit the Undergraduate 6 Drop Limit Appeal Form in order to drop additional courses. Warning codes are defined as follows:
- D0- No drops remaining
- D1- 1 drop remaining (info only) – Warning!
- D2- 2 drops remaining (info only)
- D3- 3 drops remaining (info only)
- D4- 4 drops remaining (info only)
- D5- 5 drops remaining (info only)
- D6- 6 drops remaining (info only)
If a student does not have one of these holds codes, the 6 Drop Policy is not applicable.
Students may also email the Office of the Registrar or call us at 254-968-9121 to check how many drops they have accumulated.
6 Drop Policy Exceptions
Courses dropped under the following documented circumstances are considered acceptable exceptions to this regulation and will not be counted towards the limit of six drops:
- While attending an out-of-state institution
- While attending a private college or university
- Severe illness or other debilitating conditions
- Caring for a sick, injured, or otherwise needy person if the provision of that care affects the student’s ability to satisfactorily complete the course
- Courses dropped because of the death of a person who is considered to be a member of the student’s family or who is otherwise considered to have a sufficiently close relationship to the student
- Courses dropped because of the student’s active duty service as a member of the Texas National Guard or any branch of the armed forces of the United States
- Courses dropped because of the active duty services as a member of the Texas National Guard or any branch of the United States of any member of the student’s family who is considered to have a sufficiently close relationship to the student that the person’s active military service is considered to be a showing of good cause
- Courses dropped because of a change in the student’s off-campus work schedule that is beyond the control of the student
- Courses dropped for other well-documented good cause and approved by the Associate Provost/Associate Vice President for Student Academic Success and Achievement
Undergraduate 6 Drop Appeal
A student who wishes to file an appeal for exceeding the 6 Drop Limit must fill out the Undergraduate 6 Drop Appeal Form and return it to the Office of the Registrar located in the Tarleton Center room 101 or email to registrar@tarleton.edu. An appeal will have to be filed each time the student wishes to drop a course and has exceeded the 6 drop limit.
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Additional Information
Contact your Academic Advisor or email the Office of the Registrar or call us at 254-968-9121 for more information. Please review the Tarleton State University Catalog for additional information.