Editing the Event Description

The description of your event is one of the most important portions of content on your event page. It should give the prospective attendee all the information (e.g. who, what, when, where, how) not already provided about date/time, location, etc. from the other sections on the event page.

Of course, additional information can be placed in the description regarding these sections (e.g. agendas with multiple times and locations, what the admission cost gives attendees).

Using the WYSIWYG Editor

The description section needs all the information it can get, so it uses a WYSIWYG (What You See Is What You Get) editor, much like what you use in any word processing software (e.g. Microsoft Word). There are some elements you can use and others that are not functional, per our web template and accessibility guidelines:

  • Underline: Underline is only meant for links, and those are already underlined by default in the web template style.
  • Align left, center, or right: Alignment is set by default in the web template style to be left, so no adjustments are needed.
  • Increase/Decrease indentation: This may cause some accessibility compliance issues for readability, along with text wrapping issues in case images are displaying for the event.

Additionally, images cannot be added into the description. These are only added into the main event page. The text of the description wraps around the image or slideshow (if using more than one image).

If you need to add a video into the description, please contact Web Strategy. Videos are often used for archival purposes (e.g. lectures, performances) after the event has passed.

No accessibility compliance checker is built into the LiveWhale calendar system currently, so please check over your own content for the following:

  • Use uppercase only on acronyms/abbreviations and products/events that are required to be spelled out with uppercase letters. Do not uppercase all letters in a sentence.
  • Do not add additional spacing to “line text up” or “make it look bigger”. These cause unintended readability issues.
  • Use headings to set off main topics (e.g. Check-in, Admissions/Costs, What to Bring, What to Wear). Do not use headings to make to “make it look bigger”.
  • Use bulleted and numbered lists for lists. Do not use special characters or spaces to denote list items in paragraphs.
  • Use tables for tabular data. Do not use special characters or spaces to denote columns and rows. Request assistance from Web Strategy to clean up tables and add table headers to either the column heading or row heading.

Adding Links to the Description

Links provide additional information. Your most important link (e.g. registering) should be used in the Call-to-Action button. If you have a couple links, you can add those in the Related Content. However, too many links over on that side of the event page brings the rest of the content down in an awkward way. The description may be the best place those links.

If you need to link to a Tarleton webpage or content on another website (e.g. Board of Regents Agenda in PDF form), you will want to use the “Link to an outside URL” option.

  1. Highlight the text that needs the link.
  2. Select the chain link icon to Insert a link.
  3. Select “Link to an outside URL” from the dropdown menu.
  4. Copy/paste the link into the “Outside URL“.
  5. Select “Make this link“.

The “Link to an outside URL” option is also good for linking to the Tarleton campus map to help attendees find a location or get directions to the location.

Need to hand attendees instructions? A custom map to print out and bring with them? Agenda? Parking pass? All these items can be added as links within the description as long as they are PDF documents. If it isn’t just for printing, see accessible documents before adding to your event.

If the email address isn’t written out, like [email protected], then you will need to add a link to it (e.g. contact Web Services).

  1. Highlight the text that needs the link.
  2. Select the chain link icon to Insert a link.
  3. Select “Link to an email address” from the dropdown menu.
  4. Type in the Email address (e.g. [email protected])
  5. Select “Make this link“.

The great thing about our new web template is that is works well with any device, including phones. So you can link to a phone number, and your attendees can call straight from the webpage!

This is done automatically for some phone numbers. If you are displaying the telephone number, we recommend you use the format ###-###-####, so it functions correctly. Otherwise, you can type in a call-to-action, like call Web Services, and use the following instructions:

  1. Highlight the text that needs the link.
  2. Select the chain link icon to Insert a link.
  3. Select “Link to a phone number” from the dropdown menu.
  4. Type in the Phone number (e.g. 254-968-1819)
  5. Select “Make this link“.