Withdrawing from the University
Withdrawing from the university means dropping to 0 credit hours in a semester. Students must fill out an Official Withdrawal form through myGateway by accessing Ducktrax and selecting the Withdrawal (Drop ALL courses) option under Registration. If students are intending to withdraw from both Summer and Fall semesters, a withdrawal form will need to be submitted for each.
Students are not automatically withdrawn from the university if they do not attend class. Students may be financially and academically impacted if they do not properly withdraw from the university.
Be sure to fill out the form entirely by checking all acknowledgements, electronically signing, and clicking “submit”
Log into myGateway using your NTNET credentials
- Select the New DuckTrax Menu
- Under Registration, select Withdrawal *Drop all courses*
- Fill out the Withdrawal form
- Submit
| Time of Withdrawal | Result |
|---|---|
| Student withdraws BEFORE the first day of the semester | All tuition fees will be reimbursed to the student, no impact on Official Transcript |
| Student withdraws on or before the withdrawal deadline | If submitted before the Official Census Date, no record of withdrawal on Official Transcript. If submitted after the Official Census Date, the student receives a grade of W in all courses on Official Transcript. Fees subject to the Withdraw Refund Schedule |
| Withdrawing after the deadline | Receives a grade of WF (withdraw failing) which is equivalent to an “F” grade on Official Transcript. A student may appeal to the instructor for a grade change to W if he/she was passing at the time of withdrawal |
- A student who fails to withdraw officially will receive a grade of F in all courses in progress.
- In cases where the student is unable to contact our office him/herself because of medical reasons or other emergency situations, a spouse or family member can contact the Dean of Students for assistance with available options.
Refer to the census chart below to for drop and withdrawal deadlines and the Academic Calendar for official withdraw dates and deadlines.
Students have the option to discuss potential resources with University personnel through the withdrawal form. To discuss resources, select “Yes” on the form and a designated staff member will be happy to assist!
Census Chart
| Length of Class in Weeks | Official Census Date | “Q” Drop Deadline | “W” WITHDRAW DEADLINE |
|---|---|---|---|
| 3 week | Second class day | Friday of the second week | Friday of second week |
| 5 weeks | Fourth class day | Friday of the third week | Friday of third week |
| 8 weeks | Sixth class day | Friday of the fifth week | Friday of sixth week |
| 10 weeks | Seventh class day | Friday of the sixth week | Friday of eighth week |
| 15 weeks or more | Twelfth class day | Friday of the tenth week | Friday of twelfth week |
Students enrolled in multiple parts of term who would like to withdraw, may do so for any part of term for which the withdrawal deadline has not passed.
Refunds
- The effective withdraw date is the date the withdraw request is submitted to the Office of the Registrar.
- Students who have paid fees in full and withdraw from the university will receive refunds for tuition and fees according to refund policies.
- Students paying on an installment basis and who withdraw from the university will be required to pay the balance of fees due.
- Refer to the Withdraw Refund Schedule for financial obligation as a result of withdrawing
Registration Drop for Non-Pay
Student registration will NOT be dropped due to non-payment of tuition/fess if any of the following conditions apply:
- Funds from scholarship(s), financial aid, contracts, exemptions, and other means that have been applied to a student’s bill
- A student accepts his/her financial aid awards
- Short-term loan application/Promissory Note for emergency tuition and fees loan (covers the first installment only)
For more information regarding student account balance and payment deadlines, contact Business Services.
For more information regarding financial aid awards, contact the Office of Financial Aid.
Additional Information
Please contact the Office of the Registrar at 254-968-9121 or registrar@tarleton.edu for more information on dropping a course or withdrawing from the university, or to discuss your particular drop/withdrawal situation.
For more information on Tarleton State University’s drop and withdrawal policies, please visit the Academic Catalog.