Academic Space | Office of the Registrar

The space and facilities of the university are intended primarily to support the on-going instructional program of the institution. Secondary priority is given to programs sponsored and conducted by university academic and administrative departments, by organizations affiliated with such departments, or by registered student organizations.

Other University Facilities

Other use of campus space and facilities may be permitted for activities intended to serve or benefit the university community. Academic classroom space is subject to availability.

Students wishing to reserve non-academic rooms such as that in the Library, conference rooms, etc. will need to contact those individual areas to request use of those rooms.
Students who wish to reserve departmental conference rooms should contact department administrative assistants.

Please use the University Directory to find additional contact information.

Room Reservations for Faculty/Staff

Reservations for meetings and/or event space in academic buildings/classrooms on the Stephenville campus may be requested through the Registrar’s Office using the 25Live Event Request System. Sign-in is not required to request rooms.

Room Reservations for Student Organizations

Student organizations that are registered with the Office of Student Involvement may reserve academic classrooms, by calling the office of the Registrar

Room reservations are valid only for the current semester and are made on a first-come, first serve basis.
Academic programs have priority when deciding room assignments and student organizations may be temporarily reassigned if necessary.
All activity permits must be submitted through TexanSync.

Below are directions to help you locate the form. Only members who are listed as “admin” for your organization’s page will be able to create the form. You may add and remove members to admin status as necessary.

Log-in to TexanSync using your NTNET credentials. Find the “My Memberships” tab at the top of the page. Select the name of the organization you are creating an activity permit for.
On your organization’s page, select the “Event” tab underneath your organization name.
Under the events tab, find “Create an Event” on the right side of the page.
Fill out the form and submit. If you have any questions or need additional help, please contact the Office of Student Involvement at 254-968-9256.

Incomplete permits may delay the room assignment process. Students may use the Academic Calendar and the Important Dates below as a guide in filling out the activity permit.

Regulations

Student groups are expected to leave classrooms as they find them (return furniture to its original position, put all trash in trash cans, etc.). Any group leaving a room in poor condition may lose their privileges.
Student groups meeting in academic buildings should conduct their activities quietly as classes may be held nearby.
Students will need to keep a copy of their activity permit with them when meetings are being conducted, in the event university officials need confirmation of approval.
Students may also need to provide student identification if requested by a university official.
Students should report any unusual occurrences to the Tarleton Police at 254-968-9002.

Important Dates

Room Reservation Submission Windows
Term	Open for Request Submissions
Spring	December 1st
Summer	April 1st
Fall	July 1st

Please note that requests submitted before these dates will not be processed until the appropriate window opens. This timeline helps us ensure that academic courses are scheduled first and that space is used efficiently across campus.

Please view the Academic Calendar for other important dates regarding the official assignment dates for rooms.

Additional Information

Have questions if a room is available, or about your room reservation, please email Schedule Changes or call us at 254-968-9388.