Tarleton Programs for Minors
Tarleton State University annually hosts more than 9,000 participants in varied program activities at various campus locations. Camp programming content varies greatly; therefore, it is the responsibility of each camp sponsor to review activities and logistics for identifiable risks or hazards.
What is a Campus Program for Minors?
Program for minors are University-sponsored events and activities which typically include all of the following elements:
- The participant group is made up of individuals under the age of 18 and are not current Tarleton students,
- Tarleton is assuming care, custody, and/or control of the participants, and
- The program is participatory in nature, i.e. small groups, projects, hands-on activities, games, educational activities, etc.
Reporting Child Abuse
A person having cause to believe that a minor’s physical or mental health or welfare has been adversely affected by abuse or neglect by any person must immediately make a report to local law enforcement.
Requirements
Child Protection Training
Any individual who will have involvement with a program for minors (i.e. employees, program counselors, or program volunteers) is required to successfully complete the Texas A&M University System (System) Child Protection Training approved by the Texas Department of State Health Services.
Background Checks
Any individual who will have involvement with a program for minors (i.e. employees, program counselors, or program volunteers) is required to complete annually a background check which includes the national sex offender and national criminal history databases. Beginning 03/14/2022, all background screenings will be conducted by an outside agency, and we will no longer require the paper format to be submitted through Microsoft Teams. Background screenings will be completed via an email submission through a third party service and monitored through People and Culture. It is imperative that Camp Directors provide an accurate Employee Roster with the correct email for each employee, counselor, or volunteer.
Insurance
Every program for minors is required to purchase general liability and accident medical coverage through the System Risk Management insurance program or validate insurance requirements provided by third-party programs which is equivalent in limits and coverage required by the third-party agreement.
Program for Minors Application
The application must include the program’s brochure/marketing materials, detailed itinerary, an employee roster and job descriptions, and an insurance application.
Fill out the automated programs and events for minors form.
Third Party Programs
Must complete Third Party Programs for Minors Agreement and have it signed by both parties.
Certificate of Insurance
Must obtain general liability and accident medical coverage for the event. The Texas A&M University System and Tarleton State University must be listed as “additionally insured.” A Certificate of Insurance (COI) must reflect the following coverage:
- $1,000,000 General Liability
- $25,000 Accident Medical
Forms
- CPM DSHS Form
- Strategies for Reopening Campus Programs for Minors
- Prescreening Health Form
- Waiver, Indemnification, and Medical Release
- Risk Matrix
- Insurance Application
- Programs for Minors Manual
- Manual Acknowledgement Form
- Employee Roster
- Authorization for Dispensing Medication
- Permission for Self Medication
- Minor Medical Information and Release Form
- Third Party Program for Minors Agreement
Child Protection Training
Any individual who will have involvement with a program for minors (i.e. employees, program counselors, or program volunteers) is required to successfully complete the Texas A&M University System (System) Child Protection Training approved by the Texas Department of State Health Services.
Background Checks
Any individual who will have involvement with a program for minors (i.e. employees, program counselors, or program volunteers) is required to complete annually a background check which includes the national sex offender and national criminal history databases. Beginning 03/14/2022, all background screenings will be conducted by an outside agency, and we will no longer require the paper format to be submitted through Microsoft Teams. Background screenings will be completed via an email submission through a third party service and monitored through People and Culture. It is imperative that Camp Directors provide an accurate Employee Roster with the correct email for each employee, counselor, or volunteer.
Insurance
Every program for minors is required to purchase general liability and accident medical coverage through the System Risk Management insurance program or validate insurance requirements provided by third-party programs which is equivalent in limits and coverage required by the third-party agreement.
Program for Minors Application
The application must include the program’s brochure/marketing materials, detailed itinerary, an employee roster and job descriptions, and an insurance application.
Fill out the automated programs and events for minors form.
Third Party Programs
Must complete Third Party Programs for Minors Agreement and have it signed by both parties.
Certificate of Insurance
Must obtain general liability and accident medical coverage for the event. The Texas A&M University System and Tarleton State University must be listed as “additionally insured.” A Certificate of Insurance (COI) must reflect the following coverage:
- $1,000,000 General Liability
- $25,000 Accident Medical
Forms
- CPM DSHS Form
- Strategies for Reopening Campus Programs for Minors
- Prescreening Health Form
- Waiver, Indemnification, and Medical Release
- Risk Matrix
- Insurance Application
- Programs for Minors Manual
- Manual Acknowledgement Form
- Employee Roster
- Authorization for Dispensing Medication
- Permission for Self Medication
- Minor Medical Information and Release Form
- Third Party Program for Minors Agreement