Emergencies are unpredictable and normally, unexpected. Preparation for all emergencies is impossible but certain considerations are applicable to all:
- Use common sense
- Think of everyone’s safety
- Remember your training
- Act quickly and remain under control
Building Emergency Coordinator Program
The Building Emergency Coordinator program has been established to provide trained individuals within each major academic building to respond to and take initial actions at emergency events. The team’s basic mandate is to bridge the gap between the occurrence of an emergency and the arrival of professional responders.
Training covers response to topics including: medical emergencies, severe weather events, response to fire alarms and actual fires, etc. Each coordinator has been assigned an emergency response bag that contains various items to support their activities. One or more coordinators are located in each of Tarleton State University’s academic buildings. Currently, there are 20 coordinators across the campus. This program will soon expand to the administrative and residential areas.
An accident is an unplanned occurrence that may result in damage to people, property, equipment, or the environment.
Accident Procedure for Faculty & Staff
Report all accidents and injuries to your supervisor, the Office of Risk Management & Compliance, or the University Police Department as appropriate.
- Report safety hazards within and around campus buildings to the Office of Risk Management & Compliance.
- Report accidents such as vehicle collisions to the University Police Department (UPD).
- Report unsafe conditions or potentially hazardous situations to RMC as quickly as possible. RMC will then contact other departments and outside agencies as appropriate.
Accident/Illness Reporting Procedure
On February 1, 2019, the process to report workers’ compensation injuries changed from the paper form for the First Report of Injury/Illness to an online electronic submission. Tarleton and all TAMU System members now utilize a new online portal, Origami, to report and record worker compensation injuries.
Accident Procedure for Students & Visitors
Injuries or incidents involving visitors and students (non-work related) who suffer an injury or illness are not eligible for WCI compensation. However, injuries, illnesses, or incidents that are observed by Tarleton faculty/staff should be documented and reported to Risk Management and Compliance.
Injuries or incidents can be reported online. For more information, please review General Safety Manual.
The presence of an active shooter creates a very dynamic situation. Decisions on what to do in an active shooter or active threat situation lies with YOU. Your best three options, depending on your situation, are: RUN, HIDE, FIGHT.
If there is an accessible escape path, leave the premises – if you can get out safely, do it.
- Have a clear escape route and plan in mind.
- Encourage others with you to also flee.
- Evacuate regardless of whether others agree to follow.
- Leave your belongings behind and do not carry anything.
- Keep your hands visible.
- Help others escape, if possible, but do not attempt to move wounded people.
- Call 911 when safe to do so.
Sheltering in place may be the best option if you are unsure where the active shooter is located.
- If you are able, go to a room that can be locked, barricaded or secured, and ensure that all doors and windows are closed.
- Get on the floor, turn off all lights, and make sure no one is visible from outside the room. Stay out of the active shooter’s view.
- Remain very quiet.
- Silence your cell phone and/or pager.
- Do not restrict your options for movement if needed.
- Stay in your hiding place until YOU ARE SURE that it is safe – do not respond to any voice commands until you can verify with certainty that they are being issued by a police officer.
If evacuation and hiding are not possible, use only as a last resort and if your life is at risk.
- Dial 911, if possible, to alert police to the active shooter’s location.
- As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter.
- Act with physical aggression and throw items or improvise weapons to use on the active shooter.
- Yell, scream, and commit to your actions. Your life is at stake.
Bomb threats are serious emergencies that require prompt attention. Tarleton regards all bomb threats as potentially serious. Tarleton employees or students shall not touch any object that is suspected to be a bomb or explosive device.
If an object is discovered that is suspect or a bomb threat phone call is received, the observer or recipient shall evacuate the area and call the Control Center (9265). The employee/student should provide their name, department, object description, and location.
Sounds to note while a caller is on the phone
Is the caller a male or female?
Does the caller sound old or young?
Does the caller have a high or low pitched voice?
Is the voice loud or soft?
Is the caller speaking fast or low? Does the caller have a lisp or slur?
Does the caller seem angry, calm, emotional, or irrational. Is the caller laughing or crying?
Is the caller speaking with proper or improper grammar? Are they using foul language?
Is there background noise, including traffic, other people or animals in the background?
Evacuation Procedures for Campus-Wide Bomb Threats
- Evacuation orders will be disseminated via Code Purple.
- Do not activate the building fire alarm system to achieve evacuation.
- Remain calm but act quickly.
- Promptly secure equipment, research, etc. in safe shutdown condition before leaving.
- Spread the word of the evacuation order to others as you exit the building.
- Remember to take personal belongings with you (backpacks, briefcases, purses, car keys, personal computing devices, etc.)
- Pedestrians should exit campus by the shortest route, walking west towards Harbin Street (West Side of Memorial Stadium) or East towards McIlhaney – use crosswalks, obey police direction – do not impede traffic flow.
- Exit campus as directed in the Code Purple message. You may use your vehicle to leave campus unless directed otherwise in the Code Purple message.
- Police will assist with traffic control off campus.
- Do not call 911 unless there is an immediate, life-threatening emergency.
- View emergency information for regular updates on the emergency situation and information on returning to campus.
Evacuation plans and fire drills are essential for building occupants to respond correctly to a fire alarm. To learn more about Tarleton State University’s Fire Procedure please, refer to the Fire and Life Safety Manual.
During actual emergencies, building occupants must receive permission from the UPD, the Fire Department, or the Office of Risk Management before reentering a building.
Fire and Response Procedures
If you see fire complete the following steps:
- Pull the fire pull station to begin evacuating the building.
- If you are not in immediate danger, call 911 to report the fire. Provide the operator with the following information:
- Building or area name
- Approximate location of the fire
- Size and type of fire
- Your name
- Exit the building by following posted evacuation routes. Do not use elevators during an emergency.
Timing is critical during a fire. To ensure your safety, you must know how to prevent and respond to any fire emergency.
If the nature and cause of the spill is unknown and there is reason to believe the spill was intentional, and malicious, call the Control Center at extension 9265. The exact procedure for responding to a biological spill depends on the material, amount, and location of the spill.
Biological Spill Procedures
- Notify others in the immediate area that a spill has occurred
- Leave the room; close the door
- Remove contaminated garments
- Wash your hands
- Notify your supervisor
Follow these steps to clean up a biological spill:
- Wait for any aerosols to settle
- Put on protective clothing, as appropriate
- Apply disinfectant to the contaminated area
- Cover the area with paper towels to absorb the disinfectant
- Wipe up the towels and mop the floor
- Autoclave all contaminated wastes
Spill cleanup must be appropriate for the hazards involved. Call the Office of Risk Management & Compliance for assistance, extension 9415.
If a spill occurs inside a biological safety cabinet, follow these steps:
- Decontaminate materials while the cabinet is operating to prevent contaminants from escaping.
- Spray or wipe all affected equipment with an appropriate disinfectant. (Wear gloves while doing this.)
- If the spill is large, flood the work surface with disinfectant and allow it to stand for 10 to 15 minutes before removing it.
Hazardous Material Spill (Chemical)
Most spills should be handled by trained personnel within their work area. If a spill is too large to be handled by department personnel and assistance or advice is needed, contact the Control Center at (Ext. 9265). Tarleton has a working relationship with the local fire department to assist in spill containments and to use whatever resources are necessary.
Chemical Spill Procedures
- Notify others in the immediate area that a spill has occurred. Evacuate the area if necessary.
- Attend to injured and exposed people.
- Identify the spilled chemical(s).
- Based on the hazards and the personal protective equipment needed (e.g., respiratory protection), determine if you can safely clean the spill or if assistance is necessary. (Most spills can be cleaned safely by the people who were using the chemical.)
If you determine that you can safely clean the spill without emergency assistance, follow these guidelines:
- Wear appropriate protective clothing and equipment.
- Have another person stand by during the cleanup.
- Clean up the spill and collect all wastes for proper disposal.
- Ventilate the area as necessary before it is reoccupied.
- Decontaminate reusable cleanup supplies such as scoops, rubber boots, etc.
- Restock the chemical spill kit and return it to the normal storage location.
Call the Office of Risk Management & Compliance (Ext 9415) whenever a spill involves the following:
- Large volume of spilled material
- Very hazardous material
- Very hazardous conditions (e.g., fire, explosion, toxicity, etc.)
- Personnel injury or exposure
Do not take unnecessary risks with chemical spills. For more information, please review Chemical Safety Manual.
Tornado Watch (Same for all campus locations)
Tornadoes are possible in and near your area. Watch area is typically large, covering numerous counties.
Tornado Watch Procedure
- Be sure all persons know actions to take if the situation changes to a tornado warning or a tornado funnel is sighted.
- Be sure that no physical restrictions exist that would prevent movement to the nearest safe area. (Locked doors, blocked aisles, etc.)
- If in a frame or sheet metal building and conditions permit, move to a brick or stone building for added protection.
- Department personnel should monitor the radio or watch the sky/weather for deteriorating conditions.
Tornado has been sighted or indicated by weather radar. The following campus locations have different warning systems based upon the city in which they are located. The information and resource links below provide necessary guidance to prepare for severe weather at each campus location.
The City of Stephenville Emergency Siren will be activated if a tornado is verified, on the ground within 10 miles of the Stephenville Campus by one of the following sources: Stephenville PD or UPD, Erath County SO, Texas Highway Patrol Personnel, or authorized storm spotter.
Seek shelter immediately. Move to basement or first floor of multi-story buildings or to the shelter areas in the buildings listed below. Because of possible power failures, avoid using elevators. Avoid glassed-in areas. Inner hallways are normally safe. If unable to move to a building shelter, move to the lowest or most depressed ground area available. Remain sheltered until radio stations announce that severe weather conditions no longer exist or the all clear emergency siren signal sounds.
Stephenville Public Shelter Designations
The Kinesiology Building, Dick Smith Library and the Thompson Student Center are designated as safe areas for the general public during emergencies. Alternative Safe Areas include the Ballrooms and Hallway on the Southside of the Ballrooms.
Stephenville Shelter Areas in Buildings
Shelter areas will not be marked. Department supervisors will brief each employee in the work place regarding where they should go.
Administration, Bldg. 534 – First floor hall areas in the east and west wings away from exterior doors and windows. Rooms 114 Vault Area, 132C, 133, 133A, 135B, and 135H
Administration Annex, Bldg. 510 – Rooms 105 and 105G. If time permits, move to the Math Building, 509. Refer to the Math Bldg. shelter areas.
Administration Annex ll, Bldg. 532 – Women’s Restroom & Room 108A, interior hallway away from doors and windows
Agriculture, Bldg. 508 – Rooms 102, 104, 106, 107, 108, 111, 111C, 113
Ag Wood Shop, Bldg. 982 – Move to the restrooms.
Ag Field Machinery Shop, Bldg. 984 – Move to interior hallway, if time permits move to Meats Lab.
Applied Science/Engineering, Bldg. – Move to interior hallway and restrooms and move away from windows.
Physical Facilities Administration, Bldg. 671 – All interior windowless rooms and restrooms. If time permits, move to the Physical Plant, Building 518.
Barry B. Thompson Student Center, Bldg. 689 – Lower level (basement)
Bender Hall, Bldg. 536 – First floor central hall area away from exterior doors and windows
Business, Bldg. 687 – Interior classrooms, restrooms and west hallway
Cecil Ballow Baseball Complex – Ag Mechanics restrooms and interior hallway
Centennial Hall, 960 – Move to lower level hallways away from windows and/or move to restrooms
Central Plant, Bldg. 690 – Move to rooms 102, 103, 104 and/or 107
Central Receiving Warehouse, Bldg. 685 – Central hall area away from exterior doors and windows. Also, rooms 104, 105, 106A, and J-1
Dining Hall, Bldg. 961 – Move to the interior Stairwell on North side. If time permits, move to Thompson Student Center. Refer to Thompson Student Center shelter area Information.
J. Howell, Bldg. 513 – Rooms 105, 105F, 105H, 105K, 106, 108, and central hallways. Also Restrooms & Stairwells can be utilized.
Engineering Technology, Bldg. 501 – First floor hallways away from exterior windows and doors; Rooms 100, 100H, 102,108, 110, and restrooms
Farm Machine Lab, Bldg. 673 – Room 102 (classroom) , restrooms, hallway outside of restrooms, or central hall area of Horticulture Lab
Ferguson Hall, Bldg. 663 – First floor central hall area away from exterior doors and window areas
Fine Arts Complex, Bldg. 506 – First floor central hallway away from exterior windows and doors between Choir Room (107), and Band Room(119), Theater (104), and Rooms 101, 103, 106, 108, 110, 112, 114, 115, 116, 118, 120, 122, 124. Also use Rooms 170, 171, 172, 174, 175, 177, 178, 179, 180, 184.
Heritage Hall, Bldg. 964 – Move to lower level hallways away from windows and/or move to restrooms.
Honors Hall, Bldg. 646 – Move to the restrooms. If time permits move to 1st floor hallway doors and/or shut interior hallway doors and/or move to Health & Physical Education Building.
Horse Lab, Bldg. 722 – Move to the restrooms.
Horse Management Training Facility, Bldg. 714 – Move to concession stand, restrooms or tack room.
Horticulture Lab, Bldg. 725 – Central hall area in front of restrooms. Also, Room 103, classroom and the janitor closets, and restrooms
Hunewell Annex, Bldg. 531 – First floor central hallways away from exterior doors and windows
Hunewell Hall, Bldg. 529 – First floor central hallway areas away from exterior doors
Hydrology/Engineering, Bldg. 688 – Rooms 103, 104, 105, 113, 114, and 114A, 115, 124, 124A-B, 128, Elevator Lobby and first floor hallway away from exits and windows
Integrity, Bldg. 970 – Move to lower level hallways, away from windows and/or move to restrooms.
Kinesiology, Bldg. 648 – Basement area, hallway areas away from exterior doors
Legends Hall, Bldg. 962 – Move to the restrooms.
Legacy Hall, Bldg. 963 – Move to the restrooms.
Library, Bldg. 656 – All the lower elevation (basement) area except the northeast corner glass storefront entry door and window area. All first floor areas behind the circulation desk away from exterior windows; restrooms and enclosed stairwells
Math, Bldg. 509 – Rooms 13A Corridor, 101A Corridor, 101H, 101J, 102 Corridor, 106 Corridor, 111 Corridor, 142A Corridor, 142B, 142C, Restrooms, and first floor hallway away from exterior doors
Meat Lab & Abattoir, Bldg. 717 – First floor central hallway. Rooms 108, 109, 111, 112, 120 and restrooms
Memorial Stadium and Lonn Reisman Athletic Center – Move away from windows and into interior hallways and restrooms. If time permits, move to Wisdom Gym.
Nursing, Bldg. 981 – Move to any 1st floor interior windowless classrooms and restrooms.
A. Grant Bldg. 511 – Rooms 103, 114, 117, 118, and first floor hall areas away from exterior doors
P.E. Field Facility, Bldg. 551 – First floor central hall areas away from exterior doors and windows. Also rooms 105, 106, 107, 116A and public restrooms
Peanut Research Lab, Bldg. 679 – Room 103
Physical Plant, Bldg. 518 – First floor central hall area; Rooms 109 and 111
Plant and Animal Science Bldg. – Move away from windows to interior hallways and restrooms.
Residence, Bldg. 640 (Farm) – First floor central bath area. If time permits, move to the Meat Lab, Bldg. 717 (Farm)
Science Bldg. 919 – Interior rooms on first floor, first floor restrooms and first floor hallways away from exterior windows and doors.
Southwest Dairy Center, Bldg. 980 – Move to the restrooms or other windowless rooms.
Sports Recreation Building, Bldg. 967 – Lower level Locker Rooms 118, 119, 111, 110C.
Swine Farrowing and Gestation, Bldgs. 718 and 719 – Move to the Meat Lab, Building 717. Refer to Meats Lab shelter areas.
Tarleton Center, Bldg. 533 – The basement area of the building away from open stairwell.
Teaching Pavilion, Bldg. 716 – Rooms 103A and 103B
Texan Village Apartments, Bldgs. 952, 953, 954, 955, 959 – Move to the restrooms.
Traditions North, Bldg. 971 – Move to the restrooms. If time permits move to 1st Floor Hallway doors, shut interior hallway doors.
Traditions South, Bldg. 972 – Move to the restrooms. If time permits move to 1st Floor Hallway, shut interior hallway doors.
Trogdon House, Bldg. 521 – Move to the restrooms.
Welcome Center, Bldg. 664 – Move to the restrooms.
Fort Worth Campus
Fort Worth Campus Shelter Locations
Medical Laboratory Sciences (Shaeffer Bldg.) – Restrooms and interior hallway
Chisholm Trail Campus – Lower level floor restrooms & interior hallways away from glass
View information on pages 14-15 of McLennan Community College’s “Emergency Operations Field Guide” and from City of Waco.
View information from Navarro College and City of Midlothian.
Questions concerning these emergency procedures should be directed to the Office of Risk Management, Extension 0598.
Inclement Weather – Campus Closure
Inclement weather usually refers to severe or harsh weather that is cold and wet. Should weather or other conditions occur such that normal campus operations could be impeded, information will be provided to the appropriate local broadcast media, no later than 6:45 a.m.
Inclement weather announcements will be broadcast on:
- Radio and Television
- Posted on Tarleton’s Website
- Via email to Faculty, Staff and Students and via Code Purple
- Via the Tarleton Control Center 254-968-9265
- Code Purple via text message
For inclement weather conditions during normal working hours, the decision will be announced through regular administrative channels in addition to the five media noted above.
Faculty, staff, and students should assume normal operation of the University if media outlets make no announcements of campus closings or delays. Employees and students should use good judgment about driving to and from the campus when traveling conditions are hazardous.