Mandatory Reporters
According to Texas A&M System Regulation 08.01.01 and Texas State Law, all employees (except for confidential employees) who experience, observe, or become aware of alleged discrimination, harassment, or related retaliation must promptly report the incident(s) to the Designated Official at Tarleton State University.
Who to Contact
You may contact the appropriate individual listed below or complete the Civil Rights Reporting Form.
By completing this form you will receive an automated response back to your email noting that the complaint has been received by the University.
Jacqueline Orellana | Civil Rights & Title IX Coordinators
Office: Science & Human Services Building | Office 100-F
Email: civilrights@tarleton.edu or jorellana@tarleton.edu
Phone: 254-576-6119
Stacy Bowles | Deputy Student Title IX Coordinator
Office: Thompson Student Center | Suite 212
Email: sbowles@tarleton.edu
Phone: 254-968-9973
Dr. Megan O’Quin | Deputy Title IX Coordinator – Athletics
Office: Athletics Administration Building | Office 111
Email: moquinn@tarleton.edu
Phone: 254-459-5484
Mandatory Reporter FAQs
What if the individual asks me not to report the information?
If you believe that an individual is about to disclose an incident that could potentially constitute a Civil Rights or Title IX violation, it is recommended that you gently inform them you are a Mandatory Reporter. Explain that you are required by System Regulation and State Law to notify the Civil Rights & Title IX Coordinator or Deputy Coordinator of any information shared with you. System Regulation 08.01.01 and Texas Education Code § 51.252, mandates you must promptly report the incident even if the individual asks you to keep his or her story confidential.
If the individual decides not to share anymore information with you, you may encourage the individual to seek medical care for treatment of injuries or sexually transmitted diseases and/or counseling. Any information the individual gives to health practitioners in the course of treatment is confidential and no identifiable information will be shared with Civil Rights & Title IX. Remember only Student Counseling Services, Student Health Center, and campus survivor advocates can maintain full confidentiality in most instances per System Regulation 08.01.01, Sec. 2.3.
You can encourage (but not require) the individual to make a report to the appropriate law enforcement agency.
What if I don’t report the information?
If an employee knowingly fails to report or knowingly makes a false report that would fall under Texas Education Code § 51.252, the university must terminate the employment of that employee. All other required reports outside of Texas Education Code § 51.252 that fall under System Regulation 08.01.01 may result in disciplinary action, up to and including dismissal. Failure to report may also result in criminal prosecution.
Are students and third parties mandatory reporters?
Students, student employees, and third parties are strongly encouraged but not required to report the incident(s) promptly to the University.
What can I tell the individual who is disclosing discrimination or harassment to me about what happens after a report is received?
When Tarleton receives a report from a mandatory reporter, we reach out to the affected individual and offer them the opportunity to share their story. Tarleton may open a formal investigation if it appears that a University policy was violated. We also offer support, options, and resources for the affected individual as well as the respondent.
Will Tarleton tell me the outcome of my report?
When you submit a mandatory report, Tarleton will acknowledge receipt of the report. Information about the investigation and resolution of such reports are protected by workplace privacy laws and FERPA; therefore, unless you are a person with a “need to know” on behalf of the University, you will not be advised of the status or outcome of your report.