Being part of a student organization gives students a sense of community, networking opportunities, and leadership skills that translate directly into the working world. Not only does Tarleton State Fort Worth have a variety of student organizations for you to choose from, but students also have the opportunity to create their own.
If you want to be a part of an organization, but it is not offered on campus, the process of getting it started is simple.
New student organizations at Tarleton State University register through TexanSync. The registration process consists of eight steps, followed by a final review and submission for approval.
Before Beginning
Before registering the organization, make sure the organization meets all of these requirements:
- An organization name and clearly defined purpose
- Confirmation that the organization does not duplicate an existing active RSO
- A full-time Tarleton State University faculty or staff member willing to serve as the advisor
- At least three participants
- A President
- A Risk Management Officer
- A Treasurer
- An advisor
- A completed Constitution/Bylaws document that meets Tarleton State’s requirements
- Information about the organization’s meeting time/location, dues, officers, advisor and contact information.
Then, decide who is going to be the primary contact for the organization on TexanSync. This person will handle all registration details. Typically, this would be the president or another officer.
Step 1: Review Registration Instructions
To find the registration link, click here.
Note that the person who completes the registration process will be listed as the primary contact for the organization, pending approval.
Advisor Requirements
The advisor must:
- Be a full-time Tarleton State University employee
- Submit an Advisor Agreement annually
- Attend the annual advisor meeting hosted by the Lance Zimmerman Department of Campus Life
Membership Requirements
Required officers include:
- President
- Risk Management Officer
- Treasurer, if the organization collects funds
The Constitution/Bylaws must address the organization’s:
- Description and purpose
- Officer descriptions and removal process
- Officer academic requirements
- General membership requirements
- Pledge requirements, if applicable
- Membership discipline/judicial process
- Advisor requirements
- Finances
- Nondiscrimination
- Anti-hazing
- Accommodations
Find an example of a Constitution/Bylaws below
If membership includes a pledge period, the pledge period must be completed within eight weeks or less, and pledge plans must be filed with the Division of Student Engagement and Success through TexanSync. Note that the person who completes the registration process will be listed as the primary contact for the organization, pending approval.
Step 2: Organization Profile
Now, fill out the organization’s basic information.
General Information
Organization Name
Enter the official name of the Registered Student Organization.
Acronym/Nickname
If the RSO has an acronym or nickname, enter it here. If it does not, leave this section blank.
Organization Description
Submit a short description explaining the organization’s purpose and what students can expect from the RSO. This information will be displayed on the organization’s TexanSync profile.
External Website
This field is optional. Submit ONLY if the Registered Student Organization already has a website outside of TexanSync established. For example, this could be a national organization’s webpage that members may need to reference.
Students do not need to create a separate website to register their new RSO. A TexanSync organization page will be created as part of the registration process.
Social Media
This field is optional. Submit existing social media accounts. Social media account creation is not required to register the student organization.
Contact Information
Enter the contact information for the organization, such as the organization’s email and the city, state, and ZIP code where it is located.
Additional Information
Submit meeting times and locations, dues/membership fees, advisor names, and the main campus location. When selecting a campus location, choose either Stephenville or Fort Worth.
Step 3: Organization Profile Picture
This step is optional. Submit a logo or photo for the Registered Student Organization. This step can be updated at a later time and is not required to complete registration.
Step 4: Organization Roster
Add the members and officers who will be a part of the organization.
When adding members, use their Tarleton State school-associated email address. Students will enter the member’s email and select their position within the organization.
The roster should include:
- President
- Risk Management Officer
- Treasurer
- Advisor
- At least three participants
When adding each member, ensure they are assigned to the correct position. The advisor should be listed as
Advisor – Tarleton State Faculty/Staff Member.
After adding your members and officers, review the roster to make sure everyone is listed correctly before moving on to the next step.
Step 5: Constitution/Bylaws
The next step is to upload the organization’s Constitution/Bylaws.
The Registered Student Organization’s Constitution/Bylaws should include all of the required information outlined by Tarleton State University. Before uploading the document, review the Constitution/Bylaws requirements below.
Constitution/Bylaws should address
- Organization purpose and description
- Membership requirements
- Officer positions and responsibilities
- Officer removal
- Officer academic requirements
- Pledge requirements, if applicable
- Membership discipline and judicial procedures
- Advisor requirements
- Finances
- Nondiscrimination
- Anti-hazing
- Accommodations
Upload the completed document into TexanSync
Tip: Ensure the RSO’s Constitution/Bylaws are finalized before submitting the registration. If required information is missing, the RSO may be asked to make changes before the organization is approved.
Find an example of a Constitution/Bylaws below.
Step 6: Organization Categories
This section is optional. Next, select the categories that best describe the Registered Student Organization.
Categories may include:
- Academic
- Art & Music
- Club Sports
- Cultural
- Departmental
- Faith-Based
- Fort Worth
- Fraternity
- Honor Society
- Stephenville
Select all categories that apply to the organization. The chosen selections will help students to find the organization in TexanSync.
Step 7: Organization Interests
This section is optional. Select the interests that best represent the Registered Student Organization.
Interests may include:
- Academic
- Art
- Culture
- Faith
- General
- Ideology & Politics
- Media
- Visual Art
Select the interests that apply to the organization. The interest selections will help students find organizations that match their interests when searching through TexanSync.
Step 8: Student Organization Information
The final step asks a few additional questions about the Registered Student Organization.
National Organization/Chapter
The student submitting the registration will be asked whether the RSO is part of a national organization or chapter.
Select Yes or No, depending on the organization.
On-Campus Bank Account
The student submitting the registration will be asked whether the organization has an on-campus bank account.
Select:
- Yes
- No
- Unsure
Choose the answer that best describes the organization.
Off-Campus Bank Account
Finally, the student submitting the registration will be asked whether the organization has an off-campus bank account.
Select Yes or No.
If the organization does not currently have a bank account, select No. This is not a requirement to complete registration.
Review and Submit
Students have made it to the final step!
Before submitting the registration, TexanSync will allow the submitter to review all of the information that was entered.
Review each section and make sure everything is correct:
- Registration instructions
- Organization profile
- Profile picture
- Organization roster
- Constitution/Bylaws
- Organization categories
- Organization interests
- Student organization information
Double-check that the organization’s name, contact information, advisor, officers, and Constitution/Bylaws are correct.
Once everything is reviewed and approved, select Submit.
- The registration will then be sent for review and approval to the Lance Zimmerman Department of Campus Life.
What Happens After the Registration is Submitted?
Once the registration has been reviewed and approved, the Registered Student Organization will officially be recognized and will have a profile in TexanSync.
Keep in mind that it may take a few minutes for the organization to appear when searching in TexanSync after approval.
After the RSO is recognized, there are still a few responsibilities to keep in mind. Officers and advisors may be required to complete risk management or other required training, and advisors must complete the annual Advisor Agreement and attend the annual advisor meeting.
Ready to Start An Organization?
Starting a new Registered Student Organization is a great way to bring students together around a shared interest, passions, or goals. With the organization name, advisor, members, and Constitution/Bylaws ready to go, the TexanSync registration process can be completed in just a few steps.
If a student has an idea to establish a new Registered Student Organization that is not currently offered at Tarleton State Fort Worth, the student can turn that idea into a community. Start the registration through TexanSync and take the first step toward creating something new on campus.