Requisition Deadlines for FY 2026 Funds

The following deadlines apply to requisitions estimated to exceed $5,000. Requisitions received after the applicable deadline will be rejected and must be resubmitted using FY 2027 funding.

Goods/Services	Requisition Type	Deadline (Date Requisition Must Be Received by Procurement & Contracts)
> $25,000 and not on an A&M System, State, or Cooperative Contract	Requires formal bidding	August 7, 2026
> $5,000 and < $25,000 and not on an A&M System, State, or Cooperative Contract	Requires informal bidding	August 14, 2026
> $5,000 and on an A&M System, State, or Cooperative Contract	No bidding required	August 25, 2026
<$5,000 within departmental delegated limit	No bidding required	August 25, 2026

Note: These deadlines reflect the date by which Procurement & Contracts must receive the requisition. Please allow sufficient time for all required departmental approvals before submitting your requisition.

All consumable goods must be received and paid for by August 31, 2026. Departments are responsible for confirming that vendors can meet this requirement before placing orders.

Consumable Items: Goods with an expected useful life of less than one year (e.g., office supplies and small equipment). These items must be received and invoiced by August 31, 2026.
Non-Consumable Items: Also referred to as permanent equipment, these items have an expected useful life of more than one year. Orders for these items must be submitted by the applicable requisition deadlines listed above.

As we approach the end of the fiscal year, it is important for each department to review all open purchase orders to ensure they remain accurate and necessary. Purchase orders that are no longer needed should be closed, and any remaining balances or encumbrances should be adjusted as appropriate. Timely review and maintenance of open purchase orders help ensure accurate financial reporting, effective management of departmental funds, and an efficient fiscal year-end closeout process.

We appreciate your attention to these important year-end procedures and thank you in advance for your assistance in ensuring a smooth and timely fiscal year-end close. If you have any questions or need assistance, please contact Procurement & Contracts at purchasing@tarleton.edu.

Procurement and Contracts

Mission Statement

Procurement & Contracts is dedicated to providing effective and efficient business processes to the faculty, staff, students and vendors of the university. This will be achieved by providing or facilitating programs that enhance the quality and effectiveness of these areas in order to support the mission and goals of the University and the division of Finance & Administration while maintaining the highest level of customer service, ethics and integrity.

Procurement Services

Securing Goods and Ensuring Compliance

Procurement Services secures goods and services for the university community, ensures compliance with The Texas A&M University System and the State of Texas procurement codes, administers contracts, and manages the Historically Underutilized Business (HUB) program implementation.

For procurement procedures please visit our purchasing webpage.