Curriculum and Catalog Essentials
Tarleton State University utilizes CourseLeaf for the online catalog management system (CAT) and the Curriculum Inventory Management (CIM) system. The CAT and CIM systems are accessed using NTNET credentials and access is granted through the request of a department head to the Manager of University Catalog and Curriculum (see below).
Some processes require external approval from the TAMUS Board of Regents, THECB, and the Commission (SACSCOC). Consult the Associate Provost for Curriculum, Data, and Compliance, or the Manager of University Catalog and Curriculum, when determining if items require external approval. Items requiring approval include, but are not limited to: distance education requests, administrative change requests, development of certificate options, and new program proposals.
Curriculum Overview and Timelines
Quick Facts and Committees
- 2026-2027 Curriculum Quick Facts – deadlines, timelines, committees, processes
- For items to be considered by the Academic Curriculum Review Committee (ACRC), they must be approved by their College Curriculum Committee by the last Wednesday of the month. Departments and colleges should set their meeting schedules accordingly.
- 2026-2027 Curriculum Committee Calendar
Curriculum Committees:
| Committee | Chair/Lead | General Meeting Day |
|---|---|---|
| Academic Curriculum Review Committee (ACRC) | Violet Newell | 1st Wednesday |
| Writing Intensive (WI) | Amber Hunsaker | 1st Monday after ACRC |
| Educator Prep (Ed Prep) | Laura Estes | 1st Tuesday after ACRC |
| General Education | Denise Martinez | Friday, 1 week after ACRC |
| Graduate Council | Tom Faulkenberry | Tuesday, week before Academic Council |
| Undergrad Curriculum Committee (UCC) | Denise Martinez | Wednesday, week before Academic Council |
| Academic Council (curriculum agenda) | Denise Martinez | 4th Tuesday |
Curriculum Cycle
- CourseLeaf submission window: October through August
- Preferred Submission: Prior to June 1
- Deadlines are firm. Late items may be deferred to the next catalog.
Curriculum items must be processed and ready for Fall schedule development, orientations, registration, and catalog production. The next catalog production begins in October for March publication.
The “two-year cycle” is no longer in effect; however, programs should avoid frequent curriculum changes to support curricular stability, student progression, minimize administrative load, and facilitate scheduling. This may be enforced as part of the review process.
See the Curriculum Resources page for additional details.
Exceptions to the timeline or cycle must be requested here: Curriculum Timeline/Cycle Exceptions
Catalog Overview and Timeline
Tarleton State University maintains a university catalog as well as an archive of past catalogs.
Production timeline overview:
- October – request for catalog edits is sent to all programs and divisions represented in the catalog.
- January 31 – deadline for submitting catalog edits.
- March – catalog is published, reviewed, and finalized for the upcoming academic year.
Catalog updates include: edits to the content pages, addition of new and updated curricular items, removal of deactivated curricular content, edits to college, department, and program narratives, faculty, and contact information, and the faculty index. Each office, division, college, and department is responsible for reviewing their catalog narratives for accuracy, making necessary updates to the material, and submitting the changes for review.
The Manager of University Catalog and Curriculum coordinates the materials necessary for publication of the university catalog. The catalog edit cycle begins in October (although narrative updates may be entered by the programs throughout the current year) and submitted for publication no later than January 31st of each academic year. This ensures content is available for course scheduling, advising, orientations, etc. for the upcoming academic year.
The catalog is fully published by April 1st of each year. Content may be updated as subject to change as deemed necessary by the Office of Curriculum in Academic Affairs. Please contact the Manager of University Catalog and Curriculum (see below) for additional information or assistance.
New Program Proposal Overview
New program proposals are managed by the Associate Provost and Associate Vice-President for Academic Administration, Operations, and Accreditation as well as the Manager of University Catalog and Curriculum. New Program Proposals must receive authorization from the Provost prior to planning.
Complete and submit the form below to seek Provost approval and begin the new program proposal process:
Once the memo is approved, the Manager of the University Catalog and Curriculum will contact the program to begin entering curriculum information into CourseLeaf and complete the formal program proposal documents.
The new program proposal approval process operates on a two-year cycle due to external approval considerations. All proposals are submitted to the following for consideration and approval:
- TAMUS Board of Regents, then
- Texas Higher Education Coordinating Board (THECB), then
- The Commission (Southern Association for Colleges and Schools Commission on Colleges (SACSCOC)).
New programs are not authorized to recruit, advertise, or admit any students until Commission (SACSCOC) approval is secured.
Add a Location and/or Modality for an Existing Program
Adding a location and/or modality for an existing program must receive authorization from the Provost. This process is managed by the Associate Provost and Associate Vice-President for Curriculum, as well as the Manager of University Catalog and Curriculum.
Complete and submit the form below to seek Provost approval and begin the location/modality change process:
- Add Location/Modality Request Memo (formerly called “Distance Ed Request Memo”)
Once the memo is approved, the department will update the program information into CourseLeaf and the Office of Off-Campus Education will contact the program for any additional documentation.
All location/modality updates are submitted to the following for consideration and approval:
- TAMUS Board of Regents, then
- Texas Higher Education Coordinating Board (THECB), then
- The Commission (Southern Association for Colleges and Schools Commission on Colleges (SACSCOC)).
Programs are not authorized to recruit, advertise, or admit any students into a new location or modality until Commission (SACSCOC) approval is secured.
Closure of a Program, Location, or Modality
Closure of a program, location, or modality must receive authorization from the Provost. This process is managed by the Associate Provost and Associate Vice-President for Curriculum, as well as the Manager of University Catalog and Curriculum.
Complete and submit the form below to seek Provost approval and begin the program closure process:
Once the memo is approved, the department will deactivate the program in CourseLeaf and the Office of Curriculum and Assessment will contact the department for additional documentation, including a teach-out plan.
All program closure requests are submitted to the following for consideration and approval:
- TAMUS Board of Regents, then
- Texas Higher Education Coordinating Board (THECB), then
- The Commission (Southern Association for Colleges and Schools Commission on Colleges (SACSCOC)).
Programs may not stop admitting students until the closure is approved.
Administrative Structure Changes
For academic units, the creation of new administrative structures, or changes to existing administrative structures are managed by the Associate Provost and Associate Vice-President for Academic Administration, Operations, and Accreditation as well as the Manager of University Catalog and Curriculum. Administrative structure initiatives for academic units must receive authorization from the Provost.
Complete and submit the form below to seek Provost approval and begin the program closure process:
Once the memo is approved, the department will enter the request into “Miscellaneous Items” in CourseLeaf. The Office of Curriculum and Assessment will contact the department for additional documentation.
All administrative structure changes are submitted to the following for consideration and approval:
- TAMUS Board of Regents, then
- Texas Higher Education Coordinating Board (THECB), then
- The Commission (Southern Association for Colleges and Schools Commission on Colleges (SACSCOC)).
Contact Us
Violet Newell
Manager of University Catalog & Curriculum
Office: Library 130
Email: vnewell@tarleton.edu
Phone: 254-968-9387
Denise Martinez
Associate Provost and Associate Vice-President for Curriculum, Data, and Compliance
Office: Admin 218B
Email: dmartinez@tarleton.edu
Phone: 254-968-9924