According to the ADA, individuals with disabilities are those who have a physical or mental impairment that substantially limits at least one major life activity. Please complete the Initial Contact Form and attach any supporting documentation to start the process for registering with the office.

Documentation Guidelines

Disability related documentation should provide information on the impact of the disability so that appropriate accommodations can be identified. Documentation may include assessments, reports, and/or letters from qualified evaluators, professionals, or institutions. Common sources of documentation are health care providers, psychologists, and diagnosticians.

Suggested Documentation Elements: 

  1. Typed on letterhead, dated, and signed by a qualified professional.
  2. State the disability or disabilities.
  3. Describe the impact or symptoms of the disability.
  4. If appropriate, discuss the severity and/or expected progression.
  5. If appropriate, list medication side-effects.
  6. Current and/or past accommodations.
  7. Any recommended accommodations.

Please send Documentation Electronically to: [email protected] or by fax to (254) 968-9668


A student, faculty member, or staff person has the right to file a grievance concerning allegations of failure to comply with laws, regulations, and policies set forth for students with disabilities.

The following grievance procedure should be followed:
(1) A student, faculty, or staff member should present, in writing, to the Director
of Disability Resources, reasons why the accommodation in question
does or does not compromise the essential requirements of a course or program
within 60 days of the originating event. If the grievance is against the Director,
communications should be directed to the Assistant Vice President for Academic

(2) The Director will address the issue and will provide a decision to the grieving
party, in writing, within 30 days.

(3) If the grieving party is not satisfied with the decision of the Director, they may
appeal in writing to the Senior Associate Vice President for Curriculum,
Assessment, and Faculty Affairs within 30 days of the notification of the decision
by the Director. The AVP may decide that no further review is justified or may
render a decision.