New Student Hire Process

Application Resources

Student applications will not be accepted by Human Resources until the department has completed the Initiate to Hire form. Please be aware that the student hire process is fast-paced and a collaborative process. To guarantee timely processing, all parties must monitor Workday and their email inbox. Student hires and Graduate Assistants are required to hand deliver their application and I-9 documents to Human Resources – located in Gough Hall, first floor.

New Hire Process

Whether you’re a new hire, transferring positions, or adding a job, please follow the steps below to complete your hiring process. For current student employees needing to update their information, please have your department submit the changes into Workday

Step 1: Submit the Initiate to Hire Form

Your hiring department will begin the process by completing and submitting this form.

Step 2: New Hires Only – Submit Required Documents

New student employees must:

• Complete and print the online application.
• Bring the printed application and original work authorization documents in person to HR.

Step 3: Background Check

You will receive an email from Sterling Backcheck with instructions to complete a background check.

Step 4: Workday Entry

Once your background check clears, Human Resources (HR) will enter your information into Workday to begin the hiring process.

Step 5: Manager & Department Approvals

Your hiring request will be reviewed and approved by your Manager and Department Head in Workday.

Step 6: Costing Allocations Approval

Your department will approve costing allocations in Workday.

Step 7: Workday Access & Onboarding Instructions

• Once all Workday approvals are completed, HR will send your University Identification Number (UIN) via email.
• You will receive instructions to log into Workday and complete onboarding tasks.
• You will also get an email from perfectcompliance.com to complete Section 1 of the Federal Form I-9.

Step 8: Complete Workday Onboarding & Register for Orientation

• Finish all required onboarding tasks in Workday.
• Once completed, HR will email you a Zoom link to register for orientation, which takes place every Friday at 10am and 2pm (unless the university is closed).

Step 9: Authorization to Work

After you attend orientation, HR will send an authorization to work confirmation to you, your HR Contact, and your Manager.