State records can be found in any recorded medium, in a variety of forms such as paper document, electronic files, documents or communications, microfilm, or web applications\/database systems (e.g., Banner, Canvas, AggieBuy, Concur, etc.).<\/p>\n\n\n\n
Information that is written, produced, collected, assembled, or maintained in connection with the transaction of Tarleton\u2019s official business or by an officer or employee of Tarleton in the individual\u2019s official capacity and the information pertains to official business of the body is considered state records.<\/p>\n\n\n\n
Governance Documents and Resources<\/h2>\n\n\n\n\n- Tarleton SAP 61.99.01.T0.01, Records Management<\/em><\/a><\/strong><\/li>\n\n\n\n
- System Regulation 61.99.01, Retention of State Records<\/em><\/a><\/strong><\/li>\n\n\n\n
- Strategies for Tarleton Personnel in Retention and Management of Tarleton Records<\/a><\/strong><\/li>\n\n\n\n
- Summary of 2024 Records Retention Schedule Changes<\/a><\/li>\n<\/ul>\n\n\n\n
Training<\/h2>\n\n\n\n\n- TrainTraq Course 11015, Retention of State Records<\/em><\/strong><\/li>\n\n\n\n
- TrainTraq Course 2112299, Email Management and Retention<\/em><\/strong><\/li>\n\n\n\n
- Individual or group training available by contacting Tarleton’s designated records officer (RO)<\/strong> listed below<\/strong><\/li>\n<\/ul>\n\n\n\n<\/div>\n\n\n\n\n
Note: <\/strong><\/p>\n\n\n\n\n- Locking shred bins for secure shredding services of paper documents are available by submitting a \u201cwork order\u201d through SSC. A separate SSC work order will need to be submitted when bins are ready to be picked up for secure shredding service.<\/li>\n<\/ul>\n\n\n\n
\n- Secure destruction of storage media, i.e., floppy disks, CDs, DVDs, microfilm, etc., requires special handling. Contact Paulette Cavitt at 254-968-0511 or by email<\/a> for more information.<\/li>\n<\/ul>\n\n\n\n<\/div>\n<\/div>\n\n\n\n<\/div>\n\n\n\n
![\"Smiling](\"https:\/\/www.tarleton.edu\/university-compliance\/wp-content\/uploads\/sites\/143\/2022\/06\/Cavitt-Paulette_2022-2-683x1024.jpg\")
<\/figure>\nPaulette Cavitt<\/h2>\n\n\n\n
Manager, University Compliance \/ Records Officer (RO)
Location: Administration Annex 1 (North) Building, Suite 106
Email: pcavitt@tarleton.edu<\/a>
Phone: 254-968-0511<\/a>
Fax: 254-968-9658<\/p>\n<\/div><\/div>\n
Training<\/h2>\n\n\n\n\n- TrainTraq Course 11015, Retention of State Records<\/em><\/strong><\/li>\n\n\n\n
- TrainTraq Course 2112299, Email Management and Retention<\/em><\/strong><\/li>\n\n\n\n
- Individual or group training available by contacting Tarleton’s designated records officer (RO)<\/strong> listed below<\/strong><\/li>\n<\/ul>\n\n\n\n<\/div>\n\n\n\n\n
Note: <\/strong><\/p>\n\n\n\n\n- Locking shred bins for secure shredding services of paper documents are available by submitting a \u201cwork order\u201d through SSC. A separate SSC work order will need to be submitted when bins are ready to be picked up for secure shredding service.<\/li>\n<\/ul>\n\n\n\n
\n- Secure destruction of storage media, i.e., floppy disks, CDs, DVDs, microfilm, etc., requires special handling. Contact Paulette Cavitt at 254-968-0511 or by email<\/a> for more information.<\/li>\n<\/ul>\n\n\n\n<\/div>\n<\/div>\n\n\n\n<\/div>\n\n\n\n
<\/figure>\nPaulette Cavitt<\/h2>\n\n\n\n
Manager, University Compliance \/ Records Officer (RO)
Location: Administration Annex 1 (North) Building, Suite 106
Email: pcavitt@tarleton.edu<\/a>
Phone: 254-968-0511<\/a>
Fax: 254-968-9658<\/p>\n<\/div><\/div>\n
Note: <\/strong><\/p>\n\n\n\n Manager, University Compliance \/ Records Officer (RO)\n
\n
<\/figure>Paulette Cavitt<\/h2>\n\n\n\n
Location: Administration Annex 1 (North) Building, Suite 106
Email: pcavitt@tarleton.edu<\/a>
Phone: 254-968-0511<\/a>
Fax: 254-968-9658<\/p>\n<\/div><\/div>\n