{"id":920,"date":"2022-06-08T18:28:13","date_gmt":"2022-06-08T18:28:13","guid":{"rendered":"https:\/\/web.tarleton.edu\/technology\/?page_id=920"},"modified":"2023-06-28T15:40:29","modified_gmt":"2023-06-28T15:40:29","slug":"facultystaffemail","status":"publish","type":"page","link":"https:\/\/www.tarleton.edu\/technology\/facultystaffemail\/","title":{"rendered":"Faculty &#038; Staff Email"},"content":{"rendered":"\n<p>All Tarleton Faculty and Staff email is hosted by Microsoft. As of Wednesday, October 28 Tarleton&#8217;s email protection solution transitionted from Proofpoint to Microsoft Defender for Office 365.&nbsp;<strong>Instructions for the new email services protection:<\/strong><\/p>\n\n\n\n<div class=\"wp-block-group link-pop is-layout-flow wp-block-group-is-layout-flow advgb-dyn-32ee5a27\">\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/microsoft_365_quarantined_email.pdf\">Using the email quarantine folder \/ digest<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/microsoftemailmessageencryption.pdf\">Using email encryption<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-8a37e762\">Faculty &amp; Staff Email Access<\/h2>\n\n\n\n<p>Accessing Tarleton email from a web browser:<\/p>\n\n\n\n<div class=\"wp-block-group link-pop is-layout-flow wp-block-group-is-layout-flow advgb-dyn-32ee5a27\">\n<ul class=\"wp-block-list\">\n<li>Web address (URL):&nbsp;<a href=\"https:\/\/outlook.office365.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">outlook.office365.com<\/a><\/li>\n\n\n\n<li>Username: username@tarleton.edu<\/li>\n<\/ul>\n<\/div>\n\n\n\n<p>Accessing Tarleton email from mobile devices:<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-advgb-columns advgb-columns-wrapper\" id=\"advgb-cols-d3ef432d-b8e5-4aa9-85c5-e605444bcf82\"><div class=\"advgb-columns-container\"><div class=\"advgb-columns advgb-columns-row advgb-is-mobile advgb-columns-2 layout-12-12 mbl-layout-stacked gutter-30 vgutter-10\">\n<div class=\"wp-block-advgb-column advgb-column advgb-is-half-tablet advgb-is-full-mobile\" id=\"advgb-col-570b6b5d-69b5-4054-b482-60998a469757\"><div class=\"advgb-column-inner\" style=\"border-style:none;border-width:1px\">\n<div class=\"wp-block-advgb-button alignfull\"><a class=\"wp-block-advgb-button_link advgbbtn-6ebd279c-067f-4cd7-851b-631bbf202fb1\" href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/ios-setup.pdf\" target=\"_self\" rel=\"noopener noreferrer\"><span>Configuring Email for iOS Devices<\/span><\/a><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-column advgb-column advgb-is-half-tablet advgb-is-full-mobile\" id=\"advgb-col-2d38aeed-9e78-4bc7-955e-202243d82871\"><div class=\"advgb-column-inner\" style=\"border-style:none;border-width:1px\">\n<div class=\"wp-block-advgb-button alignfull\"><a class=\"wp-block-advgb-button_link advgbbtn-6dc9d890-c25a-4fc5-8ea8-77c6d2fde1cd\" href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/android-setup.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><span>Configuring Email for Android devices<\/span><\/a><\/div>\n<\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading advgb-dyn-62014213\">Faculty &amp; Staff Email Protection FAQ<\/h2>\n\n\n\n<div class=\"wp-block-advgb-accordions advgb-accordions-8a016e60-81dc-404a-8beb-a19b8c0530ce advgb-accordion-wrapper\" data-collapsed=\"true\">\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-55097972\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">What is Microsoft 365 Defender?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>Microsoft 365 Defender is a security solution that includes email protection that safeguards Tarleton emails from malware, phishing and spam.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-353aee1a\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">What is an email quarantine folder?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>Microsoft Defender for Office 365 holds potentially dangerous or unwanted messages in a quarantine folder. As a user, you can view, release and delete quarantined messages where you are a recipient and the message was quarantined as spam or bulk email.<\/p>\n\n\n\n<p><a rel=\"noreferrer noopener\" href=\"https:\/\/protection.office.com\/quarantine\" target=\"_blank\">Access your quarantine folder<\/a><\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-49b35521\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">What is the quarantine email notification?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>Once a day, you will receive an email quarantine notification. The quarantine email notification allows you to review quarantined emails that were received within a 24 hour period. If no emails were quarantined, you will not receive this notification. Quarantined emails are automatically deleted after 14 days.<\/p>\n\n\n\n<p>From the email you have the ability to Block Sender, Review, and Release the email message to your inbox.&nbsp;<a href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/quarantinedremailnotification.pdf\">Sample image of a quarantine email notification<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-2e47ed70\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">What is the guidance for sending emails with confidential or sensitive information?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>Tarleton\u2019s&nbsp;<a href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/it-standards-for-all-users.pdf\">IT Standards for All Users<\/a>&nbsp;states that \u201cUsers shall encrypt confidential and controlled information before transmitting such information over a non-Tarleton State University-owned network, e.g. the Internet.\u201d&nbsp;<\/p>\n\n\n\n<p>For details regarding email encryption instructions see the&nbsp;<a href=\"https:\/\/www.tarleton.edu\/technology\/wp-content\/uploads\/sites\/170\/2022\/07\/microsoftemailmessageencryption.pdf\">Email Encryption Guide<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-9147759a\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">What is the purpose of the [EXTERNAL] tag in the email subject?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>The [EXTERNAL] tag identifies email originating outside of Tarleton. The tag is a tool that could be helpful in determining if the email is legitimate or a phishing scam.<\/p>\n\n\n\n<p>When receiving email with the [EXTERNAL] tag, take a thorough look at the email to make certain it is legitimate.<\/p>\n\n\n\n<p>Questions to consider when reviewing an email:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Is the email from a sender you know?<\/li>\n\n\n\n<li>Is the message poorly written?<\/li>\n\n\n\n<li>Does the email contain suspicious attachments?<\/li>\n\n\n\n<li>Doe the email request credentials or account information?<\/li>\n\n\n\n<li>Does the email incite a sense or urgency?<\/li>\n<\/ul>\n\n\n\n<p>If you suspect that any email send the email to phishelp@tarleton.edu or contact the HelpDesk: Phone: (254) 968-9885 Email: helpdesk@tarleton.edu&nbsp;<a href=\"https:\/\/services.tarleton.edu\/TDClient\/57\/Portal\/Requests\/ServiceDet?ID=894\" target=\"_blank\" rel=\"noreferrer noopener\">Create HelpDesk ticket<\/a><\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-9c9af084\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">Can I opt out of [EXTERNAL] tagging of my emails?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>No, you cannot opt out of the external tagging of emails. Tagging external emails is an added security measure that acts as a helpful visual to remind us to take special care in reading and responding to external email messages.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item advgb-dyn-90000a9d\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#ffffff;color:#4f2d7f;border-style:solid;border-width:1px;border-color:#ffffff;border-radius:2px\"><span class=\"advgb-accordion-header-icon\"><svg fill=\"#4f2d7f\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M12,5.83L15.17,9l1.41-1.41L12,3L7.41,7.59L8.83,9L12,5.83z M12,18.17L8.83,15l-1.41,1.41L12,21l4.59-4.59L15.17,15 L12,18.17z\"><\/path><\/svg><\/span><h3 class=\"advgb-accordion-header-title\" style=\"color:inherit\">How do I submit a request for an [EXTERNAL] email tag exemption?<\/h3><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:#ffffff !important;border-top:none !important;border-radius:2px !important\">\n<p>In some instances a valid Tarleton source is tagged [EXTERNAL]. This is due to emails sent from cloud applications or services that are external to Tarleton&#8217;s email system.<\/p>\n\n\n\n<p>To request an exemption contact the Tarleton HelpDesk: Phone: (254) 968-9885 Email: helpdesk@tarleton.edu&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/services.tarleton.edu\/TDClient\/57\/Portal\/Requests\/ServiceDet?ID=894\" target=\"_blank\">Create helpDesk ticket<\/a>.<\/p>\n<\/div><\/div>\n<\/div>\n<style class=\"advgb-styles-renderer\">.advgbbtn-6ebd279c-067f-4cd7-851b-631bbf202fb1{font-size:18px;color:#ffffff !important;background-color:#4f2d7f !important;margin:0px 0px 0px 0px !important;padding:10px 30px 10px 30px;border-width:1px !important;border-style:none;border-radius:0px !important;}.advgbbtn-6ebd279c-067f-4cd7-851b-631bbf202fb1:hover{box-shadow:1px 1px 12px 0px #ccc;opacity:1;transition:all 0.2s ease;}.advgbbtn-6ebd279c-067f-4cd7-851b-631bbf202fb1 > i 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.advgb-accordion-header-title {font-size:22px !important;}<\/style>","protected":false},"excerpt":{"rendered":"<p>All Tarleton Faculty and Staff email is hosted by Microsoft. As of Wednesday, October 28 Tarleton&#8217;s email protection solution transitionted from Proofpoint to Microsoft Defender for Office 365.&nbsp;Instructions for the &#8230;<\/p>\n","protected":false},"author":62,"featured_media":580,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-fullwidth.php","meta":{"_acf_changed":false,"inline_featured_image":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"class_list":["post-920","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"coauthors":[],"author_meta":{"author_link":"https:\/\/www.tarleton.edu\/technology\/author\/kyle-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-2-3\/","display_name":"kyle"},"relative_dates":{"created":"Posted 4 years ago","modified":"Updated 3 years ago"},"absolute_dates":{"created":"Posted on June 8, 2022","modified":"Updated on June 28, 2023"},"absolute_dates_time":{"created":"Posted on June 8, 2022 6:28 pm","modified":"Updated on June 28, 2023 3:40 pm"},"featured_img_caption":"","featured_img":false,"series_order":"","_links":{"self":[{"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/pages\/920","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/users\/62"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/comments?post=920"}],"version-history":[{"count":0,"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/pages\/920\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/www.tarleton.edu\/technology\/wp-json\/wp\/v2\/media?parent=920"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}