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Student Travel

Travel involving students participating in a university-sanctioned activity or event that is located more than 25 miles from the originating campus location, center, institute, or facility (student travel) requires all travelers to follow all established laws and system and university policies, regulations, rules and procedures when the travel is:

  • funded by the university; or
  • in a university-owned, leased or rented vehicle; or
  • organized and/or sponsored by a Tarleton student organization; or
  • organized and/or sponsored by a university employee and/or under the scope, direction, or election of a college, department, university office, learning community, study abroad program, etc.

Travel Responsibilities

Before You Begin

Trip Participant

  • anyone traveling as part of a university-sanctioned activity or event that meets the travel guidelines.
  • required to complete the Travel Profile and Waiver annually and update as needed.

 Trip Coordinator

  • responsible for completing and submitting Trip Roster for the review.
  • does NOT have to be traveling on the trip.
  • ensures the Trip Leader has copies of Trip Registration and Trip Roster before departure. This information will be available electronically.
  • updates Trip Roster based on any changes reported by Trip Leader.

Trip Leader

  • must be traveling on the trip.
  • serves as point of contact while on the trip.
  • reports any changes to the Trip Roster to the Trip Coordinator before departure.
  • responsible for maintaining a copy of the Trip Registration, Trip Roster, trip itinerary, and hotel/commercial transportation information when applicable. This information will be available electronically.
  • responsible for reporting emergencies to university control center.

Registering a Domestic Trip

Please note: this registration process is for domestic trips ONLY.

1. Individual travelers complete the Travel Profile and Waiver

2. Trip Coordinator completes the Trip Registration Form. 

Registering an International Trip

If you are traveling internationally you must follow all provisions and regulations outlined in Tarleton’s Foreign Procedure and on the Study Abroad Webpage.

1. Review Tarleton's Foreign Travel Policy

2. Visit the Study Abroad webpage to get started.

Additional Resources