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Room Reservations and Rentals

People shopping during the Holiday Showcase in the ballroom

The Thompson Student Center is a great location to host your next meeting or conference. We offer four conference rooms, as well as a ballroom which can be broken down into three smaller ballrooms depending on your needs. Contact Facilities and Special Events at 254-968-9083 for more information.

To ensure both safety and the integrity of the facility, we ask all guests to adhere to the Thompson Student Center’s Decoration and Helium Use Guidelines.

Meeting Rooms

There are four meeting rooms located in the Thompson Student Center that vary in size and can accommodate anywhere from 10 to 80 guests. All meeting rooms are available for Tarleton students and departments free of charge and a small fee applies for guests not affiliated with the university.

Conference Room 27

Floor plan for Conference Rooms 27 and 28

Floor plan of Conference Room 27.

First setup of Conference Room 27

View of Conference Room 27 from front of the room.

Second setup of Conference Room 27

View of Conference Room 27 from back of the room.

  • Capacity 80 people
  • Located on the lower level
  • Fee, if not university affiliated, is $150 per day
  • All reservations are limited to 4 hours each. Each additional hour is $10/hour

Included in Cost:

  • Tables/Chairs
  • Podium
  • Electrical Outlets
  • Portable Projector (based on availability and upon request)
  • Wireless/Ethernet Connection

Conference Room 28

Floor plan for Conference Rooms 27 and 28

Floor plan of Conference Room 28.

First setup of Conference Room 28

Wall decor in Conference Room 28.

Second setup of Conference Room 28

Table in Conference Room 28.

  • Capacity 10 people
  • Located on the lower level
  • Fee, if not university affiliated, is $50 per day
  • All reservations are limited to 4 hours each. Each additional hour is $10/hour

Included in Cost:

  • Tables/Chairs
  • Electrical Outlets
  • Portable Projector (based on availability and upon request)
  • Ethernet Connection

Conference Room 130

Floor plan for Conference Room 130

Floor plan of Conference Room 130.

First setup of Conference Room 130

View of Conference Room 130 from right side of the room.

Second setup of Conference Room 130

View of Conference Room 130 from left side of the room.

  • Capacity 20 people
  • Located on the main level
  • Fee, if not university affiliated, is $75 per day
  • All reservations are limited to 4 hours each. Each additional hour is $10/hour

Included in Cost:

  • Tables/Chairs
  • Electrical Outlets
  • Portable Projector (based on availability and upon request)
  • Presentation Lighting
  • Phone Outlet
  • Polycom Phone
  • Teleconference Capabilities
  • Wireless/Ethernet Connection

Conference Room 219

Floor plan for Conference Room 219

View of Conference Room 219's seating area.

First setup of Conference Room 219

View of Conference Room 219's presenter area.

Second setup of Conference Room 219

Second interior view of Conference Room 219.

  • Capacity 52 people
  • Located on the top level
  • Fee, if not university affiliated, is $100 per day
  • All reservations are limited to 4 hours each. Each additional hour is $10/hour

Included in Cost:

  • Tables/Chairs
  • Portable Podium (upon request)
  • Electrical Outlets
  • Projector
  • Projection Screen
  • Presentation Lighting
  • White Board
  • Wireless/Ethernet Connection

Ballrooms

Floor plan for the ballrooms

Floor plan and details of ballrooms.

First interior view of ballrooms

View of ballrooms from the front right side of the room.

Second interior view of ballrooms

View of ballrooms from the back right side of the room.

Third interior view of ballrooms

View of ballrooms from the back of the room.

The ballrooms can be configured into one, two, or three separate spaces with a full capacity of 360 guests. Each ballroom is equipped with audio/visual equipment that can be used separately or together, depending on the configuration for the event.

  • Capacity 360 people (120 per ballroom)
  • Located on the main level
Cost
Renter 1 Ballroom 2 Ballrooms 3 Ballrooms
Student Organizations Free during normal operating hours
University Departments $75 $150 $300
Off Campus Organizations $200 $400 $600

Included in cost:

  • Podium
  • Staging
  • CD Player
  • DVD Player
  • Projector
  • iPod Connection
  • Microphone (wireless, lapel, or wired)
  • Chairs
  • Tables

Tables are available in the following shapes/sizes:

  • Round: 6'
  • Rectangle: 5' x 2 1/2'
  • Square: 3' x 3'

Additional costs:

  • Dance Floor: $50
  • Early Morning/Late Night Event Fee: $100 per hour outside normal operating hours
  • AV Technician: $35 per hour

Booths

University department gathered around booth in Thompson Student Center

Space to set a booth or display can be reserved for either inside or outside of the Thompson Student Center. Anyone using the space to solicit must follow Tarleton State University’s Publicity Policy.

Booth reservations include a table and chairs. These spaces are free to reserve for Tarleton students and departments. For other guests, the cost is $150 for the first day and $100 for each consecutive day.