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e-Procurement Programs

Buy A&M

Tarleton State University utilizes an e-procurement program called Buy A&M conducted through the Texas A&M University System. Please use links below:

Tarleton Buy A&M Training

Training for Buy A&M Upgrade Version 14

Vendor Request Documents

Instead of sending your vendor setups by email or fax, you now can upload the information straight from your desktop.  This is an encrypted, secure, confidential web page, so you don’t have to worry about the information getting compromised.  Just go to the Vendor Setup Document Upload Web Page or follow the Vendor Setup Document Upload Instructions & with just a few clicks you can add your documents that you are needing setup in Buy A&M and FAMIS.

If you have any questions or need further assistance, you can contact Elaine Chew or Cori Luttrell.

Tarleton Preparing for a New E-Procurement System

When established business protocols change, workers often resist, but as Tarleton prepares to roll out a new e-procurement system for buying goods and services, people are loving it, says Elaine Chew, director of procurement and contracts.

TexanBuy will replace Buy A&M in mid-November. “We have hosted three informational sessions and they’ve been very well-attended,” Chew said. “Sometimes these type of changes are not readily accepted, but it’s already been seen here as a very positive move.” The change to TexanBuy, a version of the stable and user-friendly AggieBuy from software development company Jaggaer, is expected to alleviate costly downtime that regularly came with upgrades and repairs of the old system. “Jaegger also has a lot of higher ed experience,” Chew said. “We abide by a different set of rules than a regular state agency and they know those rules.” Users are excited that the new system will automatically direct them to correct documents and will no longer have to search for NIGP or object codes when making purchases, both time-saving aspects of the new system. Previously users had to search for codes when completing purchases. TexanBuy also features a smart phone application that allows for remote purchase approvals, providing direct access to the system through mobile devices. Having made the decision to follow Texas A&M’s lead, members of the core team responsible for implementing TexanBuy are headed to College Station for an overview of the system. That’s when the real work begins. Implementation will be a campus-wide effort including data loading, workflows, and training.

Training on the new system, by staff from Texas A&M, begins Oct. 23. By mid-November, TexanBuy should be fully operational. A joint effort between Business Services and Procurement, the core team consists of:

  • Lori Beaty, assistant vice president and controller
  • Rick Baker, director of business services and assistant controller
  • JoAnna Ince, manager of account operations
  • Cori Luttrell, manager, purchasing and HUB
  • Christi Pfau, financial accountant
  • Brandi Gilbert, account specialist
  • Elaine Chew, director of procurement and contracts

“Texas A&M is being quite aggressive in making sure we stick to those deadlines,” Chew said. “They have quite a few members who have opted-in to the new product, so we have to get everything done on time.” The timing of the change has made for some busy days for the team, which is dealing with the end of the fiscal year, the beginning of a new semester and rolling out TexanBuy.