Skip to page content

Circulation Policies

Tarleton faculty, staff, students, area residents and others are welcome to utilize the resources of the Dick Smith Library.

Circulation Privileges

Users are responsible for all materials borrowed on their Tarleton ID cards. The library will assess fees for overdue, lost and damaged materials.

User Types with Check-Out Privileges
User Types Account Expiration Periods Checkout Limit
Students End of Semester 20 items
Staff Length of Employment 20 items
Faculty Length of Employment 50 items
Retirees Lifetime 5 items
Alumni Current TAA Membership
(Dues paid to TAA)
5 items
Friends Current Friends Membership (Dues paid in Dick Smith Library) 5 items
Upward Bound Duration of Program 5 items
TexShare Current TexShare Card (Expiration varies by issuing library) 5 items
Texas A&M Sys. Fac. Current University ID (By semester) 5 items
Teacher Mentors Duration of Program 5 items
  • Check-out of library materials is permitted for currently enrolled students, faculty and staff, and individuals with valid TexShare cards or paid membership accounts.
  • Most materials may be renewed if there is no need for the item by another user.
  • Items overdue for one year are subject to full replacement charges.
  • If you lose your Tarleton ID card, notify the Texan Card Office and the Library immediately to prevent misuse of your account.
Collections, Loan Periods and Files Rates
Collection Students/Staff Faculty Others Files Rate
General Stacks 28 days Full Semester 28 days $0.10/day
Government Documents (U.S./Texas) 28 days Full Semester 28 days $0.10/day
A/V Materials (Audiobooks/CDs/Slides) 28 days Full Semester 28 days $0.10/day
Education 7 days Full Semester 7 days $0.10/day
DVDs 7 days Full Semester 7 days $0.10/day
3D Anatomical Models 7 days Full Semester 7 days $2.00/day
Reserve - In House Use Only* 2 hours - Library Use Only With Permission Library Use Only $2.00/hour
Reserve - Overnight - 7 days* Varies by item With Permission Library Use Only $2.00/day
Limited Library Use Only With Permission Library Use Only $0.10/day
Reference Library Use Only With Permission Library Use Only N/A
Periodicals (Current Issues) Library Use Only 24 hours - Current Library Use Only N/A
Periodicals (Bound Volumes) Library Use Only 28 days - Bound Library Use Only N/A

*Due to high demand for reserve items, these materials have proportionately higher overdue fines. Loan periods for reserve material are determined by faculty and range from 2-hours/in-library use to 7 day loans.


Courtesy and overdue notices will be emailed to students via accounts. Faculty and Staff receive notifications via their assigned Tarleton email account. We encourage our users to return materials or renew eligible items before their due date. A courtesy notice is sent to users three (3) days before the due date to remind users to return or renew their items. Overdue notices start one day after the item due date. Late fees accrue according to the fine rate table and continue until the item is returned to the library. Fees must be cleared to maintain circulation privileges.


If you want to renew your materials, email or call 254-968-9450 before your due date and we will renew your eligible items for you.

Students, faculty and staff can also renew items online by selecting on the "Renew Items" link on the library homepage and then log in with their NTNET username and password.

Overdue, course reserve or materials on hold for others cannot be renewed.

Fine & Replacement Fee Payments


Once overdue item(s) are returned, the fine will be processed and loaded on the Texan Bill Pay website. The library uploads bills daily, Monday-Friday. Once the bills are loaded, you may make payments online through Texan Bill Pay.

Faculty, staff and affiliate members

Make fine payments in person at the Circulation Desk or call 254-968-9450

Fine Appeal

If a patron wishes to appeal a library fine, they must stop by the Circulation Desk and speak with a supervisor.  If an agreeable resolution cannot be reached, the user may officially appeal the fine by submitting an Appeal Form  to Ms. Gragg, Coordinator of Access Services. Make an appointment with Ms Gragg at 254-968-9938 or The written appeal must include the student’s name, Tarleton ID number, telephone, email, and current mailing address. In addition, the user must explain why they believe the charge(s) should be reduced or waived as well as why the resolution of the Circulation Manager or Evening Supervisor was unsatisfactory. The user will receive the appeal decision determined by the Coordinator for Access Service in writing via their official university email account within 7 days of receipt.

If unresolved, the user may request that their appeal be forwarded to Library Administration, University Librarian. The decision of the University Librarian will be final. A full explanation of the final decision will be provide in writing via their official university email account within 7 days of receipt.
Possible outcomes:

  • It is decided that the user is in error and the charges must be paid;
  • It is decided that the library is in error and the charges will be withdrawn; or
  • It is decided that the patron is in error but charges should be reduced or waived due to special circumstances.

Appeals are handled on a case-by-case basis. The following are not generally regarded as valid reasons for canceling or reducing library charges:

  • lack of knowledge of library rules or the amount of charges
  • being too busy to return items
  • allowing others to borrow materials on your account which are returned late or lost
  • being out of town
  • uncertainty about the due date
  • failing to receive an overdue notice
  • failing to read e-mail notifications

Damaged and Lost Items

The borrower is responsible for all material checked out on his/her account and should point out any noticeable damage to circulation staff before checking them out. Borrowers who return library items that are damaged will be assessed a service charge based on the cost of repairing the item. If the item cannot be repaired, the "Lost Material" replacement charge will apply. Charges will vary and payment is the responsibility of the user.

For material not returned, the user will be billed the current replacement cost plus a $10.50 nonrefundable processing fee for each item. Materials reported lost and paid for and subsequently recovered and returned to the library within thirty (30) days are eligible for a refund. The processing fee and any overdue fines will be retained in all cases. Refund checks will be mailed to the user within 14 business days.

Texan Cards

Texan cards are issued to all Students, Faculty, and Staff and can be used in the library to checkout items. Cardholders with Texan Bucks can use funds to pay for fines, copies, transparencies laminations, or Maker Spot items.

Texan Card Kiosk

A Texan Card kiosk is located on the main level of the Dick Smith Library. The Kiosk also dispenses guest copy cards for a $1.00 minimum purchase. Additional funds may be added to the copy cards at the Kiosk or online at the Texan Card Website.

Departmental Cards

The Texan Card office issues departmental cards to campus departments. Departments must go to the Texan Card office to transfer funds.


If needed material is on loan, a "hold" may be placed on the item online or at the circulation desk. When requested material is returned, the requester will be notified and has five (5) days from notification to claim it.

Photocopy Service

  • A Photocopier is available in the Dick Smith Library at $.05 per copy. You may use a Texan Card or Guest copy card to pay for copies.
  • Microfilm/fiche printers require a Guest or Texan card to print.
  • Color copies are available at the Circulation Desk for $.50 per copy.
  • Blank transparencies suitable for use in library copiers may be purchased for $.50 each.

Fax Service

  • Available to all library users.
  • All faxing will be done by library staff. Users can bring items to be faxed to the Circulation Desk.
  • Faxes need to be provide to staff single-sided.
  • Customers provide coversheet. Coversheets do count as 1 page.
  • Users will be able to receive faxes, only if prior arrangements have been made with the circulation staff. Due to the sensitive nature of documents being faxed, materials will not be held past the end of each business day.
  • Cost: $1.00/ up to 5 pages and $.25 each additional page (per fax)

Other Service


Headphones for computers are available for purchase in the Campus Bookstore vending machine, located on the library main level.

Laptops/Wireless Network

Students, faculty, and staff may check out laptop computers for in-library use only. Borrowers will be asked to complete a loan agreement accepting responsibility for any loss or damage to the computer. Laptops circulate for 4 hours and may be renewed for one additional period.

Follow this link for a complete set of laptop circulation policies.

  • Network connections are located throughout the building. Personal laptops must have a network card to use this access.
  • A wireless network to allow users to access library resources and the Internet from laptop computers is available within the library building. The Library's wireless network uses the 802.11b industry standard and any laptop computer with an 11 Mbps wireless network card can connect to the wireless network.


The library has a laminator available for a variety of patron projects, including copy paper, cardstock, construction paper, and cardboard. The laminator can accommodate projects up to twenty-five inches (25”) in width.

Patrons can submit their project requests at the Circulation Desk. Library staff will contact patrons whose projects are irregular in shape or medium to address any concerns and give the patron the option to cancel their project request. Projects received before 12:00 P.M. are normally ready for pick up by the end of business on the same day, which is 5:00 P.M. Projects received after 12:00 P.M. will be ready for pick up by 12:00 P.M. the following business day.

The cost for laminating is $1.00 per foot, with a $1.00 minimum. The library accepts cash, checks, Texan Cards, and Departmental Transfers as payment for these projects. Checks must be presented with a valid state issued ID or driver’s license. Departmental transfer forms must be completely filled out, including the account number, and turned in at the same time as the project request.


There is no charge for using the public lockers located on the third floor. Keys are available at the circulation desk for checkout and renewal. Keys are due the last class day of the semester. The charge for a lost locker key is $15.00.

Meeting Rooms

Rooms are reserved at the Circulation Desk for group study or special events. The Multi-Purpose room will accommodate groups of 40 with tables and 70 with chairs only, Room 225 seats 8, and Room 231 seats 6. Individuals/Groups reserving rooms are responsible for their own setting-up and cleanup.

Eight first-come, first-serve study rooms and seven first-come, first-serve individual study rooms are located on the upper level of the library.

For full polices see Study Areas, Meeting Rooms, and Collaboration Spaces policies.

Mobile White Boards

8 wheeled white boards are located throughout the library. Sets of dry erase makers can be checked out from the circulation desk.

Practice Presentation Room

Located in the lower level, this room is available for students to rehearse presentations. Reserve the room at the Circulation Desk. The room is equipped with a projector, computer on a podium with chair, and Smartboard, as well as three tables and nine chairs. Reservations for this room are limited to 2 hours. It is not to be used as a study room. Individuals/Groups reserving this room are responsible for their own setting-up and cleanup.


The library has four walk-up KIC scanners, one on each level of the Dick Smith Library and one at the Rickett Hall Library. Documents can be scanned in black & white or color. Scanned images can be emailed or save to a flash drive.

Supply Vending Machine

A Campus Bookstore vending machine is located on the main level of the Dick Smith Library. Typical items available include pens, pencils, scantrons, blue books, headphones, and highlighters.

Lost and Found

Lost items are usually kept at the Circulation Desk. Unclaimed items are turned over to the Tarleton Police Department weekly.