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Circulation Policies

Tarleton faculty, staff, students, area residents and others are welcome to utilize the resources of the Dick Smith Library.

Circulation Privileges

Users are responsible for all materials borrowed on their Tarleton ID cards. The library will assess fees for overdue, lost and damaged materials.

User Types with Check-Out Privileges
User Types Account Expiration Periods Checkout Limit
Students End of Semester 20 items
Staff Length of Employment 20 items
Faculty Length of Employment 50 items
Retirees Lifetime 5 items
Alumni Current TAA Membership
(Dues paid to TAA)
5 items
Friends Current Friends Membership (Dues paid in Dick Smith Library) 5 items
Upward Bound Duration of Program 5 items
TexShare Current TexShare Card (Expiration varies by issuing library) 5 items
Texas A&M Sys. Fac. Current University ID (By semester) 5 items
Teacher Mentors Duration of Program 5 items
  • Check-out of library materials is permitted for currently enrolled students, faculty and staff, and individuals with valid TexShare cards or paid membership accounts.
  • Most materials may be renewed if there is no need for the item by another user.
  • Items overdue for one year are subject to full replacement charges.
  • If you lose your Tarleton ID card, notify the Texan Card Office and the Library immediately to prevent misuse of your account.
Collections, Loan Periods and Files Rates
Collection Students/Staff Faculty Others Files Rate
General Stacks 28 days Full Semester 28 days $0.10/day
Government Documents (U.S./Texas) 28 days Full Semester 28 days $0.10/day
A/V Materials (Audiobooks/CDs/Slides) 28 days Full Semester 28 days $0.10/day
Education 7 days Full Semester 7 days $0.10/day
DVDs 7 days Full Semester 7 days $0.10/day
3D Models 7 days Full Semester 7 days $2.00/day
Reserve - In House Use Only 2 hours - Library Use Only With Permission Library Use Only $2.00/hour
Reserve - Overnight - 7 days Varies by item With Permission Library Use Only $2.00/day
Limited Library Use Only With Permission Library Use Only $0.10/day
Reference Library Use Only With Permission Library Use Only N/A
Periodicals (Current Issues) Library Use Only 24 hours - Current Library Use Only N/A
Periodicals (Bound Volumes) Library Use Only 28 days - Bound Library Use Only N/A

Reserve Material

Due to high demand for reserve items, these materials have proportionately higher overdue fines. Loan periods for reserve material are determined by faculty and range from 2-hours/in-library use to 7 day loans.


Courtesy and overdue notices will be emailed to students via accounts. Faculty and Staff receive notifications via their assigned Tarleton email account. We encourage our users to return materials or renew eligible items before their due date. A courtesy notice is sent to users three (3) days before the due date to remind users to return or renew their items. Overdue notices start one day after the item due date. Late fees accrue according to the fine rate table and continue until the item is returned to the library. Fees must be cleared to maintain circulation privileges.


If you want to renew your materials, email or call 254-968-9450 before your due date and we will renew your eligible items for you.

Students, faculty and staff can also renew items online by selecting on the "Renew Items, etc. (My Account)" link on the library homepage and then log in with their NTNET username and password.

Overdue, course reserve or materials on hold for others cannot be renewed.



Once overdue item(s) are returned, the fine will be processed and loaded on the Texan Bill Pay website. The library uploads bills daily, Monday-Friday. Once the bills are loaded, you may make payments online through Texan Bill Pay.

Faculty, staff and affiliate members

Make fine payments in person at the Circulation Desk or call 254-968-9450


The appeal of library fines must first be directed to the Circulation Manager or Evening Supervisor. They will investigate the situation and make a decision regarding the fee. If an agreeable resolution cannot be reached, the user may take their appeal to Kym Schow, Coordinator for Access Service. The appeal can be submitted in person by appointment or in writing using the Appeal Form to Ms. Schow. The written appeal must include the student’s name, Tarleton ID number, telephone, email, and current mailing address. In addition, the user must explain why they believe the charge(s) should be reduced or waived as well as why the resolution of the Circulation Manager or Evening Supervisor was unsatisfactory. The user will receive the appeal decision determined by the Coordinator for Access Service in writing via their official university email account within 7 days of receipt.

If unresolved, the user may request that their appeal be forwarded to Donna Savage, University Librarian. The decision of the University Librarian will be final. A full explanation of the final decision will be provide in writing via their official university email account within 7 days of receipt.
Possible outcomes:

  • It is decided that the user is in error and the charges must be paid;
  • It is decided that the library is in error and the charges will be withdrawn; or
  • It is decided that the patron is in error but charges should be reduced or waived due to special circumstances.

Appeals are handled on a case-by-case basis. The following are not generally regarded as valid reasons for canceling or reducing library charges:

  • lack of knowledge of library rules or the amount of charges
  • being too busy to return items
  • allowing others to borrow materials on your account which are returned late or lost
  • being out of town
  • uncertainty about the due date
  • failing to receive an overdue notice
  • failing to read e-mail notifications

Damaged and Lost Items

The borrower is responsible for all material checked out on his/her account and should point out any noticeable damage to circulation staff before checking them out. Borrowers who return library items that are damaged will be assessed a service charge based on the cost of repairing the item. If the item cannot be repaired, the "Lost Material" replacement charge will apply. Charges will vary and payment is the responsibility of the user.

For material not returned, the user will be billed the current replacement cost plus a $10.50 nonrefundable processing fee for each item. Materials reported lost and paid for and subsequently recovered and returned to the library within thirty (30) days are eligible for a refund. The processing fee and any overdue fines will be retained in all cases. Refund checks will be mailed to the user within 14 business days.

ILL Overdue Fee Policy

The library will charge $1.00/day late for interlibrary loan materials borrowed from other libraries.

ILLiad Fee: We will not enforce the charge until the user reaches the 2nd ILLiad overdue notice stage.

When user reaches the 2nd notice in ILLiad:
  • Block the ILLiad account.
  • Block the user in Banner (Students only).
  • Bill the user in Sirsi $10.00
When the user reaches the 3rd notice in ILLiad:
  • Bill the user an additional $15.00 in Sirsi.
When the user reaches the 4th notice in ILLiad:
  • Request an invoice from the lending institution.

Texan Cards

Texan cards are issued to all Students, Faculty, and Staff and current Friends of the Library. Texan Cards are used in the library to checkout items, pay fines, purchase copies, transparencies or laminating. Texan Cards can also be used at the Study Grounds Café located in the library.

Texan Card Kiosk

A Texan Card kiosk is located on the main level of the Dick Smith Library. The Kiosk also dispenses guest copy cards for a $1.00 minimum purchase. Additional funds may be added to the copy cards at the Kiosk or online at the Texan Card Website.

Departmental Cards

The Texan Card office issues departmental cards to campus departments. Departments must go to the Texan Card office to transfer funds.

Book Locator Service

If needed material is on loan, a "hold" may be placed on the item online or at the circulation desk. When requested material is returned, the requester will be notified and has five (5) days from notification to claim it.

Photocopy Service

  • Photocopiers are available in the library at $.05 per copy. You may use a Texan Card, Guest copy card or cash to pay for copies.
  • Microfilm/fiche printers require a Guest or Texan card to print.
  • Color copies are available at the Circulation Desk for $.50 per copy.
  • Blank transparencies suitable for use in library copiers may be purchased for $.50 each.

Fax Service

  • Available to all library users.
  • All faxing will be done by library staff. Users can bring items to be faxed to the Circulation Desk.
  • Faxes need to be provide to staff single-sided.
  • Customers provide coversheet. Coversheets do count as 1 page.
  • Users will be able to receive faxes, only if prior arrangements have been made with the circulation staff. Due to the sensitive nature of documents being faxed, materials will not be held past the end of each business day.
  • Cost: $1.00/ up to 5 pages and $.25 each additional page (per fax)

Other Service


An Interbank ATM machine is located in the main level copy center.


Headphones for computers are available for purchase in the Campus Bookstore vending machine, located on the library main level.

Laptops/Wireless Network

Students, faculty, and staff may check out laptop computers for in-library use only. Borrowers will be asked to complete a loan agreement accepting responsibility for any loss or damage to the computer. Laptops circulate for 4 hours and may be renewed for one additional period.

Follow this link for a complete set of laptop circulation policies.

  • Network connections are located throughout the building. Personal laptops must have a network card to use this access.
  • A wireless network to allow users to access library resources and the Internet from laptop computers is available within the library building. The Library's wireless network uses the 802.11b industry standard and any laptop computer with an 11 Mbps wireless network card can connect to the wireless network.


A laminating service is available on the main floor, and can be accessed by asking at the Circulation desk. The charge is $1.00 per foot.


There is no charge for using the public lockers located on the third floor. Keys are available at the circulation desk for checkout and renewal. The charge for a lost locker key is $15.00.

Meeting Rooms

Rooms are reserved at the Circulation Desk for group study or special events. The Multi-Purpose room will accommodate groups of 40 with tables and 70 with chairs only, Room 225 seats 8, and Room 231 seats 6. Individuals/Groups reserving rooms are responsible for their own setting-up and cleanup.

Eight first-come, first-serve study rooms and seven first-come, first-serve individual study rooms are located on the upper level of the library.

Mobile White Boards

8 wheeled white boards are located throughout the library. Sets of dry erase makers can be checked out from the circulation desk.

Practice Presentation Room

Located in the lower level, this room is available for students to rehearse presentations. Reserve the room at the Circulation Desk. The room is equipped with a projector, computer on a podium with chair, and Smartboard, as well as three tables and nine chairs. Individuals/Groups reserving this room are responsible for their own setting-up and cleanup.


The library has two walk-up KIC scanners. Documents can be scanned in black & white or color. Scanned images can be emailed or save to a flash drive.

Supply Vending Machine

A Campus Bookstore vending machine is located on the main level of the library. Typical items available include pens, pencils, scantrons, blue books, headphones, and highlighters.

Lost and Found

Lost items are usually kept at the Circulation Desk. Unclaimed items are turned over to the Tarleton Police Department weekly.