Reaffirmation Timeline

Timeline by Semester

University SACSCOC Reaccreditation Steering committee (USRS) fully operational and distributes first report on data availability and reported uses
Quality Enhancement Plan committee (QEP) to be organized. Will work closely with USRS
Visit with reaccreditation team at some University that has recently been reaccredited (potentially UNT)

Naming of new university SACSCOC Liaison
SACSCOC Summer Institute (Atlanta, GA – July 22-25) SACSCOC Liaison and USRS and QEP co-chairs as potential attendees

USRS subcommittees to facilitate in “repairing” missing evidence needed for reaccreditation – writing can begin on “compliant” sections with first draft due December 3 (Deliverable #5)
Subcommittees with concerns from Spring deliverables should have a plan in place with the Co-Chairs by October 15
Internal Editor will help design the style guide for the documents, will perform an initial editing on the rough drafts.
Discussion of external editor
QEP process starts with meetings of the QEP Committee and discussion with Colleges.
Create a list of potential topics from QEP for university consideration. Thought having been given to tie-in to University Strategic Plan, Student Success and Student Learning.
SACSCOC Annual Meeting (New Orleans, LA – December 8-11) University Administrators will be attending the organizational meeting for the 2021 reaccreditation cohort.

QEP discussions with various groups seeking decision on a topic with continued thought to University Strategic Plan
Internal Editor return edits from first draft to Sub-committees by early February
Re-write of first draft of Compliance Report by Sub-committees by April 15
SACSCOC co-chairs to coordinate the selection of a local mock Off-site review team to be operational in Fall 2019. Potentially may wish to select a local mock On-site review team to be operational in Spring 2020.
Research utilizing an external consultant for compliance report review.
Run mock Faculty Roster for 18-19 and review – April 30 – June 5

Comments and edits complete on second drafts of Compliance Report by Internal Editor by June 5
Re-write of Compliance Report drafts by Sub-committees as needed June and July
SACSCOC Summer Institute — Dallas, TX — July 21-24
University VPs, SACSCOC liaison, and University President sign-off on Draft of Compliance Report to go to mock Off-site review team in Fall 2019 — due to cabinet Aug. 15.

Begin external financial audit of 2018-2019 fiscal year
Input from Mock Off-site review team — due October 1
Update and submit to external review consultant — due November 1
Consider when to schedule visit by SACSCOC Vice President
SACSCOC Annual Meeting — Houston, TX — December 7-10. This may be an opportunity for several from Tarleton to both attend and/or make presentations

Mock On-site review team (local). = Likely inclusion of visit to at least one non-Stephenville campus
QEP topic choice to be made by university and decisions made about budget for QEP and decisions about likely “slow roll out” in Fall 2020
Complete external financial audit of 2018-2019 fiscal year

SACSCOC Summer Institute — Orlando, FL — July 19-22. Committee chairs and those most involved in writing of reports and coming implementation of QEP should attend
There should be discussion of likely dates and such related to coming On-site team visit (March 8-11, 2021)
University approval by President, VPs, and SACSCOC Liaison of Compliance Report to be submitted to SACSCOC Off-site Review Team

Submission of Compliance Report to SACSCOC Off-site Review Team
Report received from SACSCOC Off-site Review Team
Entire university must be poised to respond to comments from SACSCOC Off-site Review Team in a matter of a few weeks and to produce a Focus Report well before the On-site visit coming in Spring 2021.
Fix dates for On-site team visit in Spring 2021
SACSCOC Annual Meeting — Nashville, TN — December 5-8. Opportunity for clarification from COC Vice President about current status of university statements about Off-site team review and likely final arrangements for On-site review team visit

Top university administrators and key committee members must be prepared to respond to requests for information that may come from SACSCOC after the On-site review team visit.
SACSCOC Summer Institute (site not yet specified)

Everyone ready to take care of any items that can be addressed
QEP topic approved by SACSCOC On-site Review Team to be implemented. Assessment processes will need to be in place
SACSCOC Annual Meeting (site not yet specified) – Announcement of Tarleton State University reaccreditation by SACSCOC

If there are minor issues identified in the SACSCOC reaccreditation then university must plan for appropriate response
Continued and continual emphasis on uses of assessment
Data collection and assessments concerning QEP
Implement continuous Reaffirmation process
Move toward Fifth-Year Interim Report