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Fall, Spring, or 10 Week Summer Semester
Percentage of Fees Refunded
Prior to the first class day
During the first five class days
During the second five class days
During the third five class days
During the fourth five class days
During the fifth five class days
5-Week Summer Term
Percentage of Fees Refunded
Prior to the first class day
During the first, second, or third class day
During the fourth, fifth, or sixth class day
During the seventh class day and following

Return Of Federal Student Aid Funds Due To Withdrawal

A student who receives Federal Student Aid and subsequently withdraws from the University may be required to repay all or a percentage of the aid received. The Registrar’s Office determines the “official date of withdrawal” based on guidance provided by the United States Department of Education. A student wishing to initiate an official withdrawal must do so by “the last day to withdraw” as noted in the University Calendar.  

A student who receives all “F’s”, “Incomplete” (coursework that has not been completed to the satisfaction of the instructors) or a combination of the two will be considered to be unofficially withdrawn at the 50% point of the semester. This applies specifically to a student who leaves the university without notifying the Registrar’s Office. Per federal regulations, the Financial Aid Office will determine if the student must repay all or part of the aid received during the semester. The repayment calculation is made based on the amount of financial aid the student has received at the official or unofficial date of withdrawal. The type and amount of aid that must be returned to the respective aid programs is based on the percentage of aid considered to have been unearned at the point of withdrawal. Before calculating the unearned percentage, the percentage of aid earned by the student is calculated by dividing the number of days the student attended class by the total number of days in the semester. Calendar breaks of five or more days are excluded from the calculation.

Unearned/Earned Financial Aid and Return of Funds

The institution will return the amount of Title IV funds for which it is responsible no later than 45 days from the day of the student’s withdrawal.

In a case where the student has received financial aid in excess of what has been paid to the University and based on the withdrawal date a percentage of  the aid received is considered unearned, the following rules apply:

  • There is no required return of Federal Direct Student Loan Funds (FDSL). The student simply enters the loan “grace period” which leads to loan repayment based on the terms of the promissory note.
  • 50% of Federal Grants received is excluded from the repayment calculation. The student is not required to repay any grant funds of $50 or less. The University returns unearned grant funds in excess of $50 directly to the Federal Programs. The University then bills the student for the amount returned.     
Post Withdrawal Disbursement

If a student has earned more aid than he/she has been paid at the time of withdrawal a disbursement is made to the student. Once the correct amount is determined a check is mailed to the individual within 120 days of the student’s withdrawal.

Unearned Aid Fund Distribution

Unearned aid is distributed in the following order:

  • Unsubsidized Federal Stafford Loan Program
  • Subsidized Federal Stafford Loan Program
  • Federal Graduate PLUS Program
  • Federal Teach Grant
  • Federal Pell Grant
  • Federal SEOG Program
The Effect of Dropping Classes

A student may drop a class or classes during the semester. Dropping a class is not the same as withdrawing totally from the University; therefore the effect on the student’s aid awarded is not the same. If a student drops a class prior to the 12th day of the enrollment period aid is adjusted based on the student’s revised enrollment. The 12th day represents the Financial Aid “Census Date.” For example:

Oscar P. started the semester as a full-time (minimum of 12 semester hours) undergraduate student. His financial aid has been disbursed based on his full time status. On the 10th day of the enrollment period Oscar drops a three hour class. At that point he is enrolled as a three-quarter time student (minimum of 9 and maximum of 11 hours). Since the class is dropped before the “Census Date”, Oscar’s cost of attendance is reviewed and possibly revised. Also his Pell Grant is reduced to a three-quarter time Pell amount. The difference between his three quarter time and full-time Pell is then charged back to his student account.

Adding Classes After the Census Date

If Oscar P adds a class after the “Census Date” there is no adjustment made to his financial aid, specifically his Pell Grant. Payment of financial aid is based on the number of hours in which Oscar is enrolled at the “Census Date”.

The policy to return funds due to withdrawal may be modified at any time without prior notice in order to comply with state and federal guidelines.

Due to federal regulations, institutions are required to complete a refund calculation for financial aid recipients who fail to earn a passing grade in all of their classes for the semester/term. These students are considered by the Federal Government to have “unofficially withdrawn” from the University. The refund will be calculated as withdrawn at the 50% point of the semester as prescribed by the U.S. Department of Education unless other documentation is provided.