{"id":779,"date":"2022-06-02T16:31:23","date_gmt":"2022-06-02T16:31:23","guid":{"rendered":"https:\/\/web.tarleton.edu\/calendar-tutorial\/?page_id=779"},"modified":"2025-08-25T14:57:10","modified_gmt":"2025-08-25T14:57:10","slug":"adding-events","status":"publish","type":"page","link":"https:\/\/www.tarleton.edu\/calendar-tutorial\/adding-events\/","title":{"rendered":"Adding Events"},"content":{"rendered":"\n

Adding Events into the LiveWhale Calendar System<\/h2>\n\n\n\n
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Step 1: Log into LiveWhale Calendar<\/h2><\/div>\n

Bookmark the login page in your browser: Copy the LiveWhale Calendar link (https:\/\/calendar.tarleton.edu\/livewhale\/?login<\/a>) and paste the link into your bookmarks. Use your NTNET username (no @tarleton.edu required) and password to log in.<\/p>\n\n\n\n

Troubleshooting<\/strong>: If you see an error message or cannot log in, use your browser\u2019s Incognito Mode or Private Window to try to log in. You may have a caching issue that you need to clear before using your browser in the regular viewing mode again.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 2: Select correct calendar group<\/h2><\/div>\n

If you maintain more than one calendar group<\/a>, determine which one is the primary owner<\/a> of the event. You can share to the other calendar groups afterward. Go to your name in the top-right corner, select Switch Groups<\/strong>, and scroll to the appropriate calendar group.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 3: Add\/Edit\/Duplicate an event<\/h2><\/div>\n

Under Your Events<\/strong>, you can update events in that calendar group, add new events, or duplicate events<\/a> for quicker editing of ongoing events<\/a>. Make sure the Event description<\/a><\/strong> only includes information not displayed anywhere else on the event page.<\/p>\n<\/div><\/div>\n\n\n\n

4<\/span><\/div><\/div>

Step 4: Add Location
(Recommended)<\/h2><\/div>\n

Most events should have a location. All buildings on campus have been created, so you can easily select one by typing and reviewing the auto-fill options <\/a>or by selecting Show all locations<\/strong> to choose one. If you need to add a room number, simply select the location, and then append to the location name \u201c, Room ###\u201d. You can also add new locations off campus <\/a>that you commonly use.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 5: Add Images
(Recommended)<\/h2><\/div>\n

Most events should have a image to engage your audience with. These should be high-quality images<\/a> and photos from cameras.<\/p>\n\n\n\n

Images must be 900 px wide by 600 px tall (3:2 ratio for larger images) and have no more than 125 characters of text. Images not meeting this standard will be removed to preserve functionality and accessibility of the calendar system.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 6: Add Call-to-Action Button
(Optional, but Highly Recommended)<\/h2><\/div>\n

Improve the engagement of your event by providing using the Call-to-Action Button<\/a>, entering the link to the action in Button Link<\/strong> (e.g. link to a register and pay webpage) and the call to that action in Text for Button<\/strong> (e.g. Register by Nov. 7).<\/p>\n<\/div><\/div>\n\n\n\n

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Step 7: Add Event Types
(Recommended)<\/h2><\/div>\n

Event types (or categories) aid a calendar viewer with determining the type of event they are interested in attending. Any event may have one or more Event Types designated.<\/p>\n\n\n\n

If you select Audience:<\/a> Members Only or Audience: By Invitation Only, your event will not show up on the public calendar<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 8: Add Tags
(Optional, but Highly Recommended)<\/h2><\/div>\n

Unlike social media tags (e.g. #hashtags), calendar tags are meant to assist specifically in searchability (e.g. hash tags) and calendar views<\/a>. You can add current local<\/a> and global tags<\/a> by typing and reviewing the auto-fill options or by selecting Show all tags<\/strong> to choose them. You can create new local tags by typing them into the Tags<\/strong> field and pressing Enter<\/strong>. Spaces are allowed between words.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 9: Share your event to calendar groups
(Optional)<\/h2><\/div>\n

Sharing your event to other calendar group allows your event to be viewed on other calendar views<\/a> relevant to your audience. You can Suggest this event<\/a> to the following group(s)<\/strong> by typing it in and choosing from the auto-fill options or selecting from Show all groups<\/strong>. Requests will be reviewed and approved or rejected <\/a>by calendar group owners.<\/p>\n<\/div><\/div>\n\n\n\n

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Step 10: Add additional interactivity and review<\/h2><\/div>\n

Your events can include many more optional features. Once you\u2019ve edited your event, you can preview it on your own calendar group after submitting (Save<\/strong> button) or submit and preview it (Save and Go to Event<\/strong> button) which opens it in a new window. Please note there are a few reasons why an event may not display correctly. If after troubleshooting them you are still unable to view your event as you wanted, contact University Web Strategy for assistance.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n

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Additional Resources<\/h2>\n\n\n\n
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Related Content<\/span><\/a><\/div>\n<\/div><\/div>\n\n\n\n
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Contact Info<\/span><\/a><\/div>\n<\/div><\/div>\n\n\n\n
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Event Cost<\/span><\/a><\/div>\n<\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n
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RSVP & Appointments<\/span><\/a><\/div>\n<\/div><\/div>\n\n\n\n
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Feature Events<\/span><\/a><\/div>\n<\/div><\/div>\n\n\n\n
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Privacy Options<\/span><\/a><\/div>\n<\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n
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Troubleshooting<\/span><\/a><\/div>\n\n\n\n
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Submit Your Events<\/span><\/a><\/div>\n