{"id":855,"date":"2022-09-09T20:13:23","date_gmt":"2022-09-09T20:13:23","guid":{"rendered":"https:\/\/web.tarleton.edu\/business\/?page_id=855"},"modified":"2026-03-06T21:31:49","modified_gmt":"2026-03-06T21:31:49","slug":"third-party-sponsors","status":"publish","type":"page","link":"https:\/\/www.tarleton.edu\/business\/students\/third-party-sponsors\/","title":{"rendered":"Third Party Sponsors"},"content":{"rendered":"\n<p>A third-party sponsor is an outside organization or entity who has agreed to pay all or a part of a student\u2019s tuition and fees. Third party sponsors who wish to cover some or all of the charges on a student\u2019s account are invoiced by the University for those charges. A third-party sponsor is not a tuition reimbursement. Tuition reimbursement is an agreement between the student and a third-party sponsor in which the sponsor reimburses the student after the student has remitted payment for tuition and fees.<\/p>\n\n\n\n<p>Tarleton State University requires documentation (voucher, letter, purchase order, etc.) from the third-party sponsor that provides the information necessary for invoicing. If you are a student uploading your documentation, please use the electronic <a href=\"https:\/\/tarleton.kualihub.com\/app\/6811460f534dac0282f8ac12\/run\">student form<\/a> to upload the appropriate documentation. If you are a sponsor uploading documentation, please use the electronic <a href=\"https:\/\/tarleton.kualihub.com\/app\/681a23f5855dd90281e8cdf8\/start\" data-type=\"link\" data-id=\"https:\/\/tarleton.kualihub.com\/app\/681a23f5855dd90281e8cdf8\/start\">sponsor form<\/a> provided.  <\/p>\n\n\n\n<p><strong>Third Party Contract\/Sponsor Schedule Change Request<\/strong><\/p>\n\n\n\n<p>Students who are utilizing either a third-party contract or sponsor to pay for their tuition and fees will need to complete the&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/tarleton.kualihub.com\/app\/685d674b0e8ef7027e5b0203\/run\">Schedule Change Request form<\/a>. By completing this form, it will allow the Business Services staff the opportunity to review the impact the schedule change can have on either your contract or sponsor payments.<\/p>\n\n\n\n<p>After review, students will receive an email to their go.tarleton.edu email address letting them know they are now able to make the schedule change they requested in their Ducktrax,&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/www.tarleton.edu\/registrar\/registration\/drop-info\/\">Dropping a Course<\/a>.<\/p>\n\n\n\n<p>Examples of Third-Party Sponsors:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Texas Guaranteed Tuition Plan<\/li>\n\n\n\n<li>Texas Tuition Promise Fund<\/li>\n\n\n\n<li>Texas Workforce Commission (DARS)<\/li>\n\n\n\n<li>AmeriCorps<\/li>\n\n\n\n<li>Employers<\/li>\n\n\n\n<li>Independent School District<\/li>\n\n\n\n<li>City, County, State or Federal Government<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordions advgb-accordions-a78976f0-af16-442d-acf5-5a2b5cb990bf advgb-accordion-wrapper\" data-collapsed=\"true\">\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#4f2d7f;color:#eee;border-style:solid;border-width:1px;border-radius:2px\"><span class=\"advgb-accordion-header-icon accordion-state\"><svg class=\"advgb-icon-closed\" fill=\"#fff\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M13,7h-2v4H7v2h4v4h2v-4h4v-2h-4V7z M12,2C6.48,2,2,6.48,2,12s4.48,10,10,10s10-4.48,10-10S17.52,2,12,2z M12,20 c-4.41,0-8-3.59-8-8s3.59-8,8-8s8,3.59,8,8S16.41,20,12,20z\"><\/path><\/svg><svg class=\"advgb-icon-opened\" fill=\"#fff\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M7,11v2h10v-2H7z M12,2C6.48,2,2,6.48,2,12s4.48,10,10,10s10-4.48,10-10S17.52,2,12,2z M12,20 c-4.41,0-8-3.59-8-8s3.59-8,8-8s8,3.59,8,8S16.41,20,12,20z\"><\/path><\/svg><\/span><h2 class=\"advgb-accordion-header-title\" style=\"color:inherit\">Third-Party Sponsor Documentation and Deadlines<\/h2><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:undefined !important;border-top:none !important;border-radius:2px !important\">\n<p>Tarleton State University requires documentation (voucher, letter, purchase order, etc.) from the third-party sponsor that provides the information necessary for invoicing. The <a href=\"https:\/\/tarleton.kualihub.com\/app\/681a23f5855dd90281e8cdf8\/start\" data-type=\"link\" data-id=\"https:\/\/tarleton.kualihub.com\/app\/681a23f5855dd90281e8cdf8\/start\">sponsor<\/a> or the <a href=\"https:\/\/tarleton.kualihub.com\/app\/6811460f534dac0282f8ac12\/run\" data-type=\"link\" data-id=\"https:\/\/tarleton.kualihub.com\/app\/6811460f534dac0282f8ac12\/run\">student<\/a> can&nbsp;upload or mail the required documentation. The documentation must indicate the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Student\u2019s full name<\/li>\n\n\n\n<li>Student\u2019s Tarleton University ID<\/li>\n\n\n\n<li>Term(s) the sponsor will cover<\/li>\n\n\n\n<li>Tuition and fees that will be covered or excluded<\/li>\n\n\n\n<li>Any limits to amounts or courses covered<\/li>\n\n\n\n<li>Point of contact and contact information<\/li>\n<\/ul>\n\n\n\n<p>Military students and their dependents should contact the&nbsp;<a href=\"https:\/\/www.tarleton.edu\/veterans\/contact\/\" target=\"_blank\" rel=\"noreferrer noopener\">Office of Veterans Services<\/a>&nbsp;at 254-968-1805 or via email to&nbsp;<a href=\"mailto:veterans@tarleton.edu\">veterans@tarleton.edu<\/a>&nbsp;for pre-certification requirements.<\/p>\n\n\n\n<p>Third-party sponsor documentation must be received at least one week prior to the&nbsp;<a href=\"https:\/\/www.tarleton.edu\/business\/students\/payment-deadlines\/\">payment deadline<\/a>. If not, the student will need to make&nbsp;<a href=\"https:\/\/www.tarleton.edu\/business\/students\/paymentoptions\/\">payment arrangements<\/a>&nbsp;(full payment, payment plan, etc.) to avoid late fees and prevent classes from being dropped.<\/p>\n\n\n\n<p>Once the University receives documentation from a third-party sponsor of its intent to pay, a pre-credit is placed on the student\u2019s account in the amount of the charges authorized by the sponsor. This pre-credit does not indicate that the third-party sponsor has made payment and does not release the student from financial responsibility for those charges. Students should check their account through&nbsp;<a href=\"https:\/\/www.tarleton.edu\/business\/students\/texan-bill-pay\/\">Texan Bill Pay<\/a>&nbsp;to ensure the pre-credit has been posted. Any remaining balance not covered by the third-party sponsor is the responsibility of the student. If the third-party sponsor fails to remit payment as agreed, the pre-credit will be removed from the student\u2019s account and the student will be responsible for remitting payment. The student must immediately contact their sponsor regarding any class schedule changes so payment can be adjusted accordingly. Adjustments or corrections to a students\u2019 account may create a balance at any time.<\/p>\n\n\n\n<p>For additional questions, please email <a href=\"mailto:ThirdPartyBilling@tarleton.edu\">ThirdPartyBilling@tarleton.edu<\/a><\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-accordion-item advgb-accordion-item\" style=\"margin-bottom:15px\"><div class=\"advgb-accordion-header\" style=\"background-color:#4f2d7f;color:#eee;border-style:solid;border-width:1px;border-radius:2px\"><span class=\"advgb-accordion-header-icon accordion-state\"><svg class=\"advgb-icon-closed\" fill=\"#fff\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M13,7h-2v4H7v2h4v4h2v-4h4v-2h-4V7z M12,2C6.48,2,2,6.48,2,12s4.48,10,10,10s10-4.48,10-10S17.52,2,12,2z M12,20 c-4.41,0-8-3.59-8-8s3.59-8,8-8s8,3.59,8,8S16.41,20,12,20z\"><\/path><\/svg><svg class=\"advgb-icon-opened\" fill=\"#fff\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\"><path fill=\"none\" d=\"M0,0h24v24H0V0z\"><\/path><path d=\"M7,11v2h10v-2H7z M12,2C6.48,2,2,6.48,2,12s4.48,10,10,10s10-4.48,10-10S17.52,2,12,2z M12,20 c-4.41,0-8-3.59-8-8s3.59-8,8-8s8,3.59,8,8S16.41,20,12,20z\"><\/path><\/svg><\/span><h2 class=\"advgb-accordion-header-title\" style=\"color:inherit\">Third-Party Sponsor Invoicing and Payment<\/h2><\/div><div class=\"advgb-accordion-body\" style=\"border-style:solid !important;border-width:1px !important;border-color:undefined !important;border-top:none !important;border-radius:2px !important\">\n<p>Third-Party Sponsors will be invoiced after the census date for the term and payments are due 30 days from the invoice date.<\/p>\n\n\n\n<p>Payments by check \u2013 Mail the check along with a copy of the invoice to:<\/p>\n\n\n\n<p>Tarleton State University<br>Office of Business Services<br>Box T-0120<br>Stephenville, TX 76402<\/p>\n\n\n\n<p>Payments by ACH \u2013 email Third Party Billing&nbsp;<a href=\"mailto:ThirdPartyBilling@tarleton.edu\">ThirdPartyBilling@tarleton.edu<\/a>&nbsp;for more information.<\/p>\n\n\n\n<p>If the student is sponsored by a third-party sponsor that the University is billing, the refund may be sent to the sponsoring organization, depending on the conditions of the sponsorship.<\/p>\n\n\n\n<p>If you have additional questions, contact&nbsp;Business Services via email&nbsp;<a href=\"mailto:ThirdPartyBilling@tarleton.edu\">ThirdPartyBilling@tarleton.edu<\/a>&nbsp;or at 254-968-9107, Option #1.<\/p>\n<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A third-party sponsor is an outside organization or entity who has agreed to pay all or a part of a student\u2019s tuition and fees. Third party sponsors who wish to &#8230;<\/p>\n","protected":false},"author":28,"featured_media":580,"parent":868,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-fullwidth.php","meta":{"_acf_changed":false,"inline_featured_image":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"class_list":["post-855","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"coauthors":[],"author_meta":{"author_link":"https:\/\/www.tarleton.edu\/business\/author\/","display_name":""},"relative_dates":{"created":"Posted 4 years ago","modified":"Updated 4 weeks ago"},"absolute_dates":{"created":"Posted on September 9, 2022","modified":"Updated on March 6, 2026"},"absolute_dates_time":{"created":"Posted on September 9, 2022 8:13 pm","modified":"Updated on March 6, 2026 9:31 pm"},"featured_img_caption":"","featured_img":false,"series_order":"","_links":{"self":[{"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/pages\/855","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/users\/28"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/comments?post=855"}],"version-history":[{"count":4,"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/pages\/855\/revisions"}],"predecessor-version":[{"id":2562,"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/pages\/855\/revisions\/2562"}],"up":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/pages\/868"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/www.tarleton.edu\/business\/wp-json\/wp\/v2\/media?parent=855"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}