Travel Information
Travel Mobile Apps
Concur offers a free mobile app to streamline travel. Log into Concur and select your profile tab. You will be able to set-up your PIN in this location and then download the app to your device.
Traveler Information
eTravel enables you to spend less time arranging travel, maintaining receipts and preparing expense reports. Travelers will login through The Texas A&M University System SSO menu to access the eTravel system. Approvals will be done in eTravel instead of on paper.
Meals and Lodging
Meal and lodging rates differ for in-state and out-of-state travel. State travel expense reimbursement is not a per diem. An employee must claim the actual expenses incurred for meals and lodging not to exceed the maximum allowable rates. The maximum should not be claimed unless the actual expenditures equal or exceed the maximum allowable rate. The reimbursement limit applies without a carry-over from another day. Texas Administrative Code, Title 34, Part 1, Chapter 5, Subchapter C, Section 5.22.
Concur
- Concur/eTravel Forms and Information
- Traveler Profile
Creating a Traveler Profile allows travelers to maintain current mileage reward programs, frequent flier miles, hotel rewards and other travel preferences.
- Preapproval
Preapprovals will allow you to estimate expenses and seek supervisor approval prior to taking a trip. This will ensure that funds have been encumbered and trips have been approved. This will replace a paper Travel Request. Travel Requests are only required by the fiscal office for the following reasons:
- Airfare is being booked in Concur
- State funds are being used to travel
- Any foreign travel
- Reimbursement for Travel
Expense reports are seamless and easy to fill out. With the touch of a button, you can attach e-receipts and card charges to your expense report leaving just a few additional expenses to key in. The approval process is electronic. You will be able to track your expense report status, if it has been authorized, or if it requires any additional information or corrections. Once approved by Business Services travel staff, the report is loaded into the accounting system for quicker reimbursements to the traveler.
Additional Information
To review Student Travel Guidelines, please visit Student Affairs.
