Beginning June 1, 2020, Magnus Health will be going paperless, with the exception of the notarized affidavit - exemption from immunizations for Bacterial Meningitis for Reasons of Conscience. All other proof of vaccination must be submitted via fax or direct upload. For step-by-step instructions on uploading your proof of vaccination on your mobile device, please review the Magnus Health Mobile Upload Process
Bacterial Meningitis
As of January 1, 2012, TEC 51.9192 all students, under the age of 22, entering an institution of higher education (public and private) are required to receive a bacterial meningitis vaccination or provide exemption/decline documentation. Tarleton State University works with Magnus Health to verify proof of immunization prior to registration. Once you are Admitted to Tarleton State University, your name will be submitted to Magnus Health for the creation of an account and could take up to 24 hours.
Approved vaccinations that we will accept:
- Conjugate vaccines (Menactra® and Menveo®)
- Serogroup B (recombinant) vaccines (Bexsero® and Trumenba®)
Students may be unable to register for classes until this requirement has been completed. Vaccination cannot be more than 5 years old on the first day of the semester. If vaccination is expired, the vaccination must be 10 days prior to the first class day.
Vaccinations administered 1/1/2020 or later must have a vaccination administered date in MM/DD/YYYY format. It must have a 4-digit year such 2020. Your record will be rejected if it is not in this format.
FAQs About the Bacterial Meningitis Vaccination
Bacterial Meningitis Immunization Deadlines
| Term |
Deadline |
| Summer 2021 |
May 8 |
| Fall 2021 |
August 9 |
| Spring 2022 |
January 3 |
Spring 2022 bacterial meningitis submission will not be available until September 2021.
Admissions no longer accepts proof of vaccination. Students should follow the steps below, as the vaccination must be received at least 10 days before the first day of classes.
- How to Submit Evidence of Vaccination
The following instructions will guide you through logging into your account, deciding which document to submit, and how each document should be submitted. A one-time fee of $11.75 will be charged to submit documentation for your Tarleton State University account.
Vaccinations administered 1/1/2020 or later must have a vaccination administered date in MM/DD/YYYY format. It must have a 4-digit year such 2020. Your record will be rejected if it is not in this format.
Please follow the steps below:
- Once you are admitted to Tarleton State University, your name will be submitted to Magnus Health for the creation of an account and could take up to 24 hours.
- Log into myGateway.
- Enter your University Identification Number (NTNET) for your Gateway ID. If you do not know your ID, you can use UID lookup.
- Your PIN is your date of birth, MMDDYY.
- Select the Student tab on the Menu bar.
- Select the Duck Trax link.
- Select the Submit Bacterial Meningitis Proof. This will direct you to the Magnus Health portal. Please be sure to enable the pop-up to continue with submitting your record.
- Your myGateway account is linked to your Magnus Health account through single-sign-on; therefore, you do not need to create an additional username and password. If you are directed to a page that is requesting an additional login, please exit and try the myGateway process again.
- You will be asked to verify your personal information.
- A one-time $11.75 processing fee payable to Magnus Health (a debit or credit card is required to make a payment).
- You will be guided through the remainder of the verification process through Magnus Health.
- You can always access Magnus Health by logging into your myGateway.
When you log into your Magnus Health account, you will be given instructions on how to submit the required documentation via a 60-second, introductory video. The video provides a comprehensive overview of how to submit your documentation by uploading it directly to your account.
Beginning June 1, 2020, Magnus Health will be going paperless. Your proof of vaccination must either be submitted via fax or direct upload. For step-by-step instructions on uploading your proof of vaccination on your mobile device, please review the Magnus Health Mobile Upload Process
To learn more about how to submit your documents, visit the Magnus Health Help Desk.
- Exemptions or Declining the Vaccination
If any of the following applies to you, you are not required to submit proof of the Meningitis vaccine, however you will still be required to provide documentation of exemption or declining the vaccination on Magnus Health:
- If you are taking online only courses and will not attend courses at a physical Tarleton State University campus
- If you are 22 years old or older (effective January 1, 2014)
- Reason of health, a student must obtain a waiver, signed by a physician who is duly registered and licensed to practice medicine in the United States, stating that, in the physician's opinion, the required vaccination for bacterial meningitis would be injurious to your health and well-being.
- Reasons of Conscience, a student can review the information on College Vaccination Requirements and request an affidavit . Once you receive the affidavit by mail from the Department of State Health Services (DSHS), follow the additional instructions on the College Vaccination Requirements site and then mail the original with your cover sheet to Magnus Health for review.
You will also receive instructions on how to request affidavit forms from the Texas Department of State Health Services once you've created your Magnus Health account. The original document must be mailed to Magnus Health.
Beginning June 1, 2020, Magnus Health will be going paperless, with the exception of the notarized affidavit - exemption from immunizations for Bacterial Meningitis for Reasons of Conscience. All other proof of vaccination must be submitted via fax or direct upload. For step-by-step instructions on uploading your proof of vaccination on your mobile device, please review the Magnus Health Mobile Upload Process
Additional Information
If you have not been vaccinated for bacterial meningitis within the past 5 years, you can obtain the vaccine from:
Tarleton offers the bacterial meningitis vaccination in Student Health Services for $125 (cash, check, credit [Mastercard, Visa, Discover]). If students have health insurance, it may be more cost efficient to receive the vaccination at your primary care physician. Magnus Health's customer service team is available to answer any questions that you might have.
You may email Magnus Health, start a live chat, or call 1-877-461-6831 for more information.
