Course Reserve Information

General Guidelines for Reserve materials:

• Do not place copies of materials on reserve unless the instructor, the Library, or another department of the University possesses a lawfully obtained copy.
• When submitting someone else's work to Reserves, please include complete bibliographic citation information and copyright statement, if there is one.
• Faculty members may not request that Reserve Services provide access to copies of the same material for successive terms unless they have received the copyright holders written permission.
• Using the provisions of fair use, the total amount of material on reserve for a class should be a small proportion of the total assigned reading for that class.  Complete or longer works, such as entire books, will not be placed on e-Reserves.
• Materials are available only to the Tarleton State University community and all users are expected to adhere to copyright and fair use guidelines.
• All faculty reserves are removed from the collection automatically at the end of the fall, spring, and summer terms.

To submit materials for print or e-Reserves:

• You MUST complete the reserve request form and sign the copyright compliance agreement.  Form must be signed EACH semester.
• Forms are available online or at the circulation desks in Stephenville or Killeen.  The information on the request form is needed for print or electronic format.
• ACCEPTABLE FORMATS for E-Reserves:
• Attachments in an email sent to barrera@tarleton.edu
• Diskette: Documents from Word, Excel, Powerpoint, or PDF
• Photocopies - With appropriate copyright compliance library staff will scan or assist you in scanning materials.
• Weblinks: Database links, webpages.
• Paper copies must be 8.5" x 11" only with one-half inch margins on all sides. Please submit clean, first generation copies with no black margins or center stripe.  Do not staple.
• Include complete bibliographic citation information for the work from which the copies were made and copyright statement, if there is one.
• Identify the items in the same manner as in your syllabus.
• Indicate the semester and circulation period (2 hours, overnight, 2 days, or 7 days)
• When submitting someone else's work, please include complete bibliographic citation information and copyright statement, if there is one.
• Submit request forms and materials to the appropriate library:

Stephenville	Dick Smith Library	Ms. Jennifer Barrera	(254) 968-9248
Killeen	Killeen Library	Ms. Cynthia Scott	(254) 526-1618

The following materials may be placed on Reserve WITHOUT PUBLISHER PERMISSION:

• Books (for print reserve collection only)

         Tarleton Library Books
         Personal copies of books (supplied by instructors)
• A single copy of a chapter, or excerpt from a book
• Photocopies of single journal or newspaper articles
• Instructor authored material (exams, lecture notes, syllabi, etc.)
• Government publications

When to OBTAIN COPYRIGHT PERMISSION:

• When an instructor needs an article from a journal for more than one semester
• When multiple articles from one journal issue are needed
• When an instructor needs one chapter of a book for more than one semester
• When multiple chapters of a book are needed
• When the book is out-of-print

You may OBTAIN PERMISSION BY:

• Writing to the copyright holder (usually the publisher)
• By paying a fee to the Copyright Clearance Center (CCC). Fees may vary, but most are often in the range of $1 to $20, plus the annual account fee of $105.
• Our Fair Use and Copyright page has more information about obtaining permission.

8/2008