FRIENDS OF THE LIBRARY
Board of Directors meeting November 16, 1998.
Present: Ann Albrecht Absent: Dennis Jones
Ivy Lou Cleveland Mary Ann Lipford
Pat Cockerell
Frank Ewell
Ken Jones
Linda Land
Nedra Maddox
Patricia McClanahan
Mike Moser
Glenda Stone
Mary Ann Westbrook
The meeting was called to order by President, Ann Albrecht, at 3:35 p.m.
There was some discussion on the format of the minutes as to those present
and those absent. Ken Jones moved to accept the minutes of the October 19, 1998 Friends of the Library Board Meeting and Pat Cockerell seconded. All
voted in favor of accepting the minutes.
OFFICER REPORTS
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The President’s report was that the Dinner in the Stacks and it’s program had received a lot of positive comments.
Treasurer, Mike Moser, handed out the financial statement for October 31,1998. We have increased the amount of money we have this year over last year, due
in part to the increase in membership. Mike has received the money for membership for Stephenville ISD. Mike Moser asked about the cases that the board had approved for ordering and Pat Cockerell said that she is ordering them now. We should have the cases by spring. Pat Cockerell asked if we
were getting any paperwork on the endowment and Mike replied that we are getting a monthly report. Pat asked that the report be included with the Treasurer’s report each month. The question was asked if we had received the bill for the October Dinner and Mike stated that he had signed it and sent it on. The amount was about $622, but had not been paid by the end of October.
Ken Jones asked if the Friends could be classified a 501C3. Mike Moser
replied that we could not. We are non-profit, but we are a government agency. Mike said that we should be able to get a matching gift because the University gets matching gifts. Ken Jones has a letter from an organization wanting to give a matching gift if we have a non-profit status.
COMMITTEE REPORTS
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BY-LAWS
Frank Ewell reported that the committee is ready to become active again this spring to review the constitution and by-laws and recommend changes.
NEWSLETTER
Ann Albrecht reported that Dennis Jones is ready to do another Newsletter.
BOOK SALE
Glenda Stone reported that they still have three carts of books left, and the books
are still selling. Usually, at the end of offering the books to the students, they will give them away. We are approaching that point, but not quite there yet as of today.
BAKE SALE
Frank Ewell is working on this for the first Monday in May, May 3, 1999.
DINNER
Pat Cockerell reported that she and Glenda Stone have found that April 17 is
the only date in April 1999 that will work; there is something going on the other Saturdays. Glenda still needs to confirm the date with the speaker. Since allowing audience participation got such a huge response at the October Dinner, a suggestion for the spring Dinner is to have a trivia quiz and give prizes to the winners; something like nice key chains with the logo. They need to find out about the costs and talk to Donna Savage and to the Alumni Office about the possiblities of getting items for prizes from them.
MEMBERSHIP COMMITTEE
Mary Ann Lipford was unable to attend this meeting, but others present reported that at least 70% of the renewals and new memberships are due to her hard work and her letters. Mary Ann has done a tremendous job in increasing membership.
OLD BUSINESS
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First item of old business was Ann’s report on the web page. They will have the design for the web page over the Christmas holidays.
Second item was the Spring Dinner in the Stacks. As was stated in the committee reports above, the date will be April 17, 1999.
Next, there was a review of the General Membership Meeting minutes. Ken Jones made the motion to accept these minutes and Ivy Lou Cleveland seconded the motion. All voted in favor of accepting the minutes.
NEW BUSINESS.
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There will be no Board meeting in December, 1998. The next meeting will
be January 18, 1999 at 3:30 p.m.
There was discussion on how to get Friends’ members interested in the Friends of the Library meetings. Ann said that we needed to discuss how to get more members involved. The Annual Membership Meeting Committee was set up with Pat Cockerell as Chair . Some members were appointed to the committee with Pat, such as Ken Jones, Mike Moser, Linda Land and Mary Ann Westbrook. They were to offer Don Smart and Jack and/or Mary Anderson an opportunity to serve on the committee to get ideas from outside the Library. Some ideas thrown out were whether or not to open up the board meetings to everyone; to have a tour of the library; to have the meeting be an all day affair; to have a function where we would need to dress up; to have a Friend of the Year; to get broader thoughts on the Annual Meeting and then to go beyond the Annual Meeting; to possibly have a meeting twice a year instead of once in the Fall.
Ann Albrecht adjourned the Board meeting at 4:10 p.m.