FRIENDS OF THE LIBRARY
Board of Directors meeting October 19, 1998.
Meeting was called to order by President, Ann Albrecht, at 3:40 p.m.
Those present for the meeting were Frank Ewell, Ann Albrecht, Glenda
Stone, Mike Moser, Pat Cockerell, Mary Ann Lipford, Mary Ann Westbrook,
and Ken Jones.
Those absent from the meeting were Dennis Jones, Nedra Maddox,
Ivy Lou Cleveland, and Patricia McClanahan.
OFFICER REPORTS
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Patricia McClanahan had a work related conference in Waco and could
not attend; Glenda Stone took the minutes in Patricia’s absence. Pat
Cockerell moved to accept the minutes and Mary Ann Westbrook seconded.
The vote was unanimous to accept the minutes for September 21, 1998.
The President’s report was that the Dinner in the Stacks was wonderful,
and we survived another one.
Frank Ewell reported that he is planning to pull off the Bake Sale again
The first Monday in May.
Treasurer, Mike Moser, handed out two different documents. One was
the financial statement for August 31, 1998, comparing it to the financial
statement of August 31, 1997. The other document was the financial
statement of September 30, 1998, comparing it to the financial
statement of September 30, 1997.
Mike Moser said he was asked to report on the findings of becoming
non-profit status; he said we were NOT non-profit status. Glenda Stone
mentioned that Texas Tech University’s Friends of the Library IS a
non-profit organization according to Section 501©3 of the Internal
Revenue Code and is affiliated with the Texas Tech Development
Foundation, but the money is earmarked for the library. Mike was aware
that some state university library friend’s groups are non-profit. Pat
Cockerell asked Mike to explain why he feels our group should not have
non-profit status. Mike said that he feels it is advantageous for us to
not have non-profit status.
Mary Ann Westbrook reported that she deposited $506.00 from the
Dinner in the Stacks and had already made a couple of other deposits
earlier for the dinner.
Ken Jones reported that Dr. McCabe appreciated the fact that we are
progressing as an established group and is going to make an effort to
get all the faculty/staff to become members of Friends of the Library.
COMMITTEE REPORTS
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BY-LAWS
Frank Ewell reported that the revised Constitution and By-Laws of the
Friends of the Dick Smith Library had been voted on at the General
Membership meeting in September.
Pat Cockerell asked that the dues structure be changed so that we don’t
have TWO lifetime categories. The Board discussed, and decided to
drop the $500 category and keep the $250 lifetime membership category.
Mary Ann Westbrook moved that we vote to put that change on the
agenda for the next General Membership Meeting in September 1999.
Ken Jones seconded the motion and members voted to put this item on
the agenda for the Fall 1999 Membership Meeting.
NEWSLETTER
Dennis Jones was in class, but Ann Albrecht gave the report for the
Newsletter Committee. Ann said that in the next Newsletter we would
Announce the date for the next Dinner in the Stacks, report on the Book
Sale, the Fall Dinner in the Stacks, and the Bake Sale. Mary Ann
Westbrook suggested we include, in the Newsletter, information on where to purchase Allana Martin’s books. Mary Ann also moved that we purchase
Allana’s second book (the library already has the first book). Everyone
was in favor of purchasing the second book.
BOOK SALE
Glenda Stone reported that the sale had brought in $492.20, and she
reported she had lots of help with the sale. Glenda also wanted to know
from Mike Moser whether we could have another sale soon to try to get
rid of the remaining books when students were around. There were a
number of carts of books left and they usually get rid of ALL of the books.
The ensuing discussion tossed around a lot of ideas on the best way to get
the books sold. Glenda was wanting to put the carts out for the students
to purchase at reduced prices and to pay the sales tax on the money
brought in from the sale. The discussion seemed to indicate a need to
wait for Mike Moser to get the tax exemption number and then, possibly,
having another sale on a day when students are around. It was brought out
that Mike needed to get clarification on whether, when we get the exemption number, the one-day sale we had September 19 could stand by itself and
not be subject to tax since we had the legal one-day sale for that time. It
was also brought out that we needed to get clarification from Mike on how
much time needs to lapse before we could have another book sale. There
was discussion on the best times to have the book sale. It was not concluded
whether Friday and Saturday or Sunday and Monday would be the best times
for the book sale. Glenda Stone reported that, when they had had the sale
on Sunday and Monday, the public comes to the Sunday sale, and most of the students would be on campus Monday to make use of the sale.
DINNER
Pat Cockerell reported that Allana Martin is ready to speak to the Dinner,
and is getting things ready for the display. There will be hors d-oeuvres,
dinner, a "murder", an inspector to investigate the murder, and the talk
by Allana Martin. They are raising the price of the dinner to $12 for
members and $14 for non-members for the fall dinner. They will raise the
price more later, but will do it gradually. It costs us $11 per plate, so we do
not make much on the dinner. This time we are going to let ARA put up
and take down the tables, so any extra money will go to pay for that. We
will do well to break even this time. Ann Albrecht, Pat Cockerell and Glenda Stone will meet to sketch out a brochure to be used to advertise the Dinner in the Stacks. The idea was brought to the board that they are considering Dick King to speak at the Spring 1999 dinner and tie it in to the Centennial. If Dick King is unavailable at that time, Christopher Guthrie could also speak; his book should be finished by then. Ann Albrecht brought up that Val Taylor would also be good material for a dinner with the topic of the Civil War. The committee
has also received suggestions for themes on Davy Crockett and Jesse James.
MEMBERSHIP COMMITTEE
Mary Ann Lipford reported on the meeting of the Membership Committee.
The committee consists of Kelli Styron, Cristy Campbell-Furtick, Stacy
Roeming and Mary Ann Lipford, who is the Chair. They have plans to target
not only the Stephenville area, but the surrounding areas like Granbury and
DeLeon. Each member of the committee is going to take an area to
concentrate on distributing flyers and announcing the Friends’ activities and
information on benefits. Some of the ideas that Mary Ann brought before the Board, that the committee felt were important to increasing membership,
were that it would help if the Board would accept post-dated checks, it would
help if we could offer the teachers a discount, and we could make it easier to
get an ID card by having a group membership with a certain number of ID
cards that could rotate among the group’s members. The Board agreed that
we could handle accepting post-dated checks. The Board disagreed with offering membership discounts for teachers. The subject of ID card brought
up much discussion and much brainstorming of ideas on how to coordinate
paying dues and getting an ID card to check out materials.
OLD BUSINESS
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General Membership Meeting. It was reported that eleven were in attendance.
Ken Jones said that we needed a program to generate interest. Mary Ann
Lipford suggested that maybe each person could bring a person to the
General Membership Meeting.
NEW BUSINESS.
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There was no new business discussed.
NEXT MEETING.
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The next meeting of the Friends of the Library Board will be Monday, Oct. 19, 1998 in Room 221 in the Library, at 3:30 p.m. Ann Albrecht said that at
The October meeting, we would talk about the Spring Dinner in the Stacks
Speaker and the web page.
The September 21, 1998 meeting was adjourned at 4:50 p.m.