FRIENDS OF THE LIBRARY
Board of Directors meeting September 21, 1998.
Meeting was called to order by President, Ann Albrecht, at 3:50 p.m.
Our new beginning time of 3:30 p.m. was delayed for members to arrive.
Those present for the meeting were Ann Albrecht, Mary Ann Lipford,
Glenda Stone, Ken Jones, Pat Cockerell, Mary Ann Westbrook, and
Patricia McClanahan.
Those absent from the meeting were Dennis Jones, Nedra Maddox,
Ivy Lou Cleveland, Frank Ewell and Mike Moser.
OFFICER REPORTS
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The minutes for the August 17, 1998 meeting had been mailed to each board
member for review before the meeting. Pat Cockerell noted there was a
typographical error for the amount of money to be used to set up the
endowment fund. The amount needed to be $5000 instead of $500. Pat Cockerell moved to accept the minutes as amended for the amount of money
to set up the endowment fund. Glenda Stone seconded the motion and the
vote was in favor to accept the minutes as amended.
The President’s report was that we survived the book sale and the general
membership meeting.
Treasurer, Mike Moser, was not present for the meeting, but he sent a copy
of the memo to Mike Tate that asks for the $5000 to be transferred to the account to set up the Friends of the Library Endowment Fund. Ken Jones reported that
he has received a check that will be a matching gift from a company; however, in order to get the gift, we need to have a statement of tax exempt status for Friends of the Library. The ensuing discussion pointed out that not having a tax exempt status is what kept us from having more than a one day book sale this year. We would have to pay tax if the sale went more than one day. Ken said that he would contact Mike Moser about seeing that the Friends of the Library
gets set up with tax exempt status and gets their own tax exemption number.
From the discussion that ensued, this was also the concensus of the Board.
COMMITTEE REPORTS
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BY-LAWS
Frank Ewell was absent, but Ann Albrecht reported that the amended
Constitution of the Friends of the Dick Smith Library and the By-laws had
been handed out at the General Membership Meeting and those present
at that meeting had voted to accept the amended Constitution and By-laws.
NEWSLETTER
Ann Albrecht gave the report for the Newsletter Committee. Ann said that
the Fall Newsletter will be mailed soon.
BOOK SALE
Glenda Stone reported that the sale had brought in $492.20, and she
reported she had lots of help with the sale. Glenda also wanted to know
from Mike Moser whether we could have another sale soon to try to get
rid of the remaining books when students were around. There were a
number of carts of books left and they usually get rid of ALL of the books.
The ensuing discussion tossed around a lot of ideas on the best way to get
the books sold. Glenda was wanting to put the carts out for the students
to purchase at reduced prices and to pay the sales tax on the money
brought in from the sale. The discussion seemed to indicate a need to
wait for Mike Moser to get the tax exemption number and then, possibly,
having another sale on a day when students are around. It was brought out
that Mike needed to get clarification on whether, when we get the exemption number, the one-day sale we had September 19 could stand by itself and
not be subject to tax since we had the legal one-day sale for that time. It
was also brought out that we needed to get clarification from Mike on how
much time needs to lapse before we could have another book sale. There
was discussion on the best times to have the book sale. It was not concluded
whether Friday and Saturday or Sunday and Monday would be the best times
for the book sale. Glenda Stone reported that, when they had had the sale
on Sunday and Monday, the public comes to the Sunday sale, and most of the students would be on campus Monday to make use of the sale.
DINNER
Pat Cockerell reported that Allana Martin is ready to speak to the Dinner,
and is getting things ready for the display. There will be hors d-oeuvres,
dinner, a "murder", an inspector to investigate the murder, and the talk
by Allana Martin. They are raising the price of the dinner to $12 for
members and $14 for non-members for the fall dinner. They will raise the
price more later, but will do it gradually. It costs us $11 per plate, so we do
not make much on the dinner. This time we are going to let ARA put up
and take down the tables, so any extra money will go to pay for that. We
will do well to break even this time. Ann Albrecht, Pat Cockerell and Glenda Stone will meet to sketch out a brochure to be used to advertise the Dinner in the Stacks. The idea was brought to the board that they are considering Dick King to speak at the Spring 1999 dinner and tie it in to the Centennial. If Dick King is unavailable at that time, Christopher Guthrie could also speak; his book should be finished by then. Ann Albrecht brought up that Val Taylor would also be good material for a dinner with the topic of the Civil War. The committee
has also received suggestions for themes on Davy Crockett and Jesse James.
MEMBERSHIP COMMITTEE
Mary Ann Lipford reported on the meeting of the Membership Committee.
The committee consists of Kelli Styron, Cristy Campbell-Furtick, Stacy
Roeming and Mary Ann Lipford, who is the Chair. They have plans to target
not only the Stephenville area, but the surrounding areas like Granbury and
DeLeon. Each member of the committee is going to take an area to
concentrate on distributing flyers and announcing the Friends’ activities and
information on benefits. Some of the ideas that Mary Ann brought before the Board, that the committee felt were important to increasing membership,
were that it would help if the Board would accept post-dated checks, it would
help if we could offer the teachers a discount, and we could make it easier to
get an ID card by having a group membership with a certain number of ID
cards that could rotate among the group’s members. The Board agreed that
we could handle accepting post-dated checks. The Board disagreed with offering membership discounts for teachers. The subject of ID card brought
up much discussion and much brainstorming of ideas on how to coordinate
paying dues and getting an ID card to check out materials.
OLD BUSINESS
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General Membership Meeting. It was reported that eleven were in attendance.
Ken Jones said that we needed a program to generate interest. Mary Ann
Lipford suggested that maybe each person could bring a person to the
General Membership Meeting.
NEW BUSINESS.
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There was no new business discussed.
NEXT MEETING.
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The next meeting of the Friends of the Library Board will be Monday, Oct. 19, 1998 in Room 221 in the Library, at 3:30 p.m. Ann Albrecht said that at
The October meeting, we would talk about the Spring Dinner in the Stacks
Speaker and the web page.
The September 21, 1998 meeting was adjourned at 4:50 p.m.