FRIENDS OF THE LIBRARY ANNUAL GENERAL MEMBERSHIP MEETING
The first Friends of the Library General Membership Meeting was held the
evening of September 17, 1998 in the Dick Smith Library Multipurpose
Room. The refreshment and social time was 6:30 until 7:00 p.m. The
business meeting was 7:00 until 8:00 p.m.
The meeting was called to order by President, Ann Albrecht, at 7:00 p.m.
Those present for the meeting were Ann Albrecht, Mary Ann Lipford,
Glenda Stone, Ken Jones, Dennis Jones, Ivy Lou Cleveland, Donna Savage, Jack Anderson, Don Smart, Joe Christopher and Patricia McClanahan.
OFFICER REPORTS
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Ann Albrecht , as President of the Board of Directors, stated that the
purpose of the annual General Membership Meeting is to update the
Friends of the Library members on what has been going on with the
Friends for the last year.
There were no minutes to approve, since this was the first meeting. The
Secretary, Patricia McClanahan, told about taking minutes for the
Friends of the Library Board meetings each month for a year, and took
minutes for this meeting.
It was reported that the activity of the Vice President, Frank Ewell, for
the past year had been a successful Bake Sale in the spring.
It was reported that theTreasurer, Mike Moser, had the Friends in good
shape financially.
COMMITTEE REPORTS
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BY-LAWS
In Frank Ewell’s absence, Ann Albrecht handed out the amended Constitution
and the By-laws of the Friends of the Dick Smith Library.
FINANCE
In Mike Moser’s absence, Ann Albrecht reported that Mike gives a Treasurer’s
report at the monthly meetings and makes financial legal decisions like the
problem with taxes on the Book Sale.
WAYS AND MEANS (NEWSLETTER)
Dennis Jones said that he prepared the Newsletter. He is doing three
newsletters per year. Dennis also puts together mailings and flyers.
ANNUAL BOOK SALE
Glenda Stone reported that she was ready for the Book Sale on Saturday,
September 19. Glenda said that Mrs. Anderson, Mrs. Cleveland and
Mrs. Maddox had put the books on carts for her. Glenda said that they
had twenty carts of books ready, and the flyers to advertise the sale were
ready to be mailed. Glenda also stated that they did not get any books from
the Book Store this year because of the changeover from Wallace to Hastings. The Book Sale will be in the Multi-Purpose room of the Library, Saturday,
September 19.
ANNUAL BAKE SALE
Ann reported that the Bake Sale in the spring had been very successful
for 1998.
PUBLIC RELATIONS (DINNER IN THE STACKS)
Pat Cockerell reported that Allana Martin is ready to speak at the Fall Dinner
in the Stacks and everything is all set to go on October 17. Pat said that
it should be a fun evening.
MEMBERSHIP COMMITTEE
Mary Ann Lipford reported that there were 85 members of the Friends of the
Library the last time she checked. Mary Ann also reported that she plans to
meet with her membership committee soon, which consists of Stacy Roeming,
Kelli Styron and Christy Campbell-Furtick.
OLD BUSINESS
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There was no old business, since this is the first meeting.
NEW BUSINESS.
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Ken Jones, Parliamentarian for the Friends, talked about how the Friends
set up a Constitution and By-Laws to get started as an entity. This past
year, the Friends finally elected a Board of Directors and the first thing
that happened was that there were more members needed on the Board
of Directors than the Constitution provided for. The first change needed
in the Constitution was to increase the number on the Board to ten
members on Page 2, Section 2. The Board of Directors also felt that a May annual meeting would not work as well as a meeting in the fall for the
beginning of the fiscal and school year. A change was needed in the Constitution to change it from a May meeting to a September meeting
on Page 3, Article 7.
Ken pointed out that on Section 3 of the By-Laws, Newsletter Committee
would define what the committee did more than the Ways and Means
Committee; therefore the Board proposed a committee name change
to Newletter Committee.
Section 6 of the By-Laws has provisions for a Public Relations Committee;
however, the Board felt that Dinner in the Stacks Committee better described
it’s purpose. When they had the first Dinner in Fall 1993, they intended to
have one dinner per year. They wanted a speaker before he left, so they had another dinner to be able to have him speak. The dinners then evolved to
two per year, one in the Fall and one in the Spring. The programs have been interesting and entertaining, and the food at the dinner goes along with the
theme of the speaker.
Ken Jones moved to accept the revisions to the Constitution and By-Laws,
and the motion was seconded by Mary Ann Westbrook. All Friends members
present voted unanimously to accept the amended Constitution and By-Laws
of the Friends of the Dick Smith Library.
ANNOUNCEMENTS
Ann reminded everyone about the Book Sale in the Library Multi-Purpose
Room from 9 a.m. to 4 p.m. on Saturday, September 19, 1998.
Ann also reminded everyone to mark their calendars for the Dinner in the
Stacks on Saturday, October 17, 1998.
Ann Albrecht asked if there was any other new business. There were
questions from the members. Mrs. Cleveland asked when they needed
to pay dues. Ken Jones replied that dues were due now, or they could
be paid at any time. Donna Savage asked when the Board of Directors changed. Ann replied that the ones that were elected to the Board this
this past November, 1997, would officially start now, September 1998, and
would serve throughout this next year. When the Board of Directors were elected, they drew numbers to see which ones would serve one year, which
ones two years and which ones three years. Next September will start
the rotation of the Board. Ken Jones thanked all who support the Library.
Ken said that the Library was not only for the University community, but
also for the city, county and even the state. Ken stated that it was open
to all and is willing to help all who come to the Library. Joe Christopher
pointed out that there is a benefit that applies to members of the Friends
that does not apply to the general public and that is that members can check
out materials from the Library. It was also brought out in the meeting that
the Teaching and Learning Center is also open to general public. The
Teaching and Learning Center has wellness information, motivational
information and stress management. Glenda Stone said that the goal for
this year is to publicize what the Teaching and Learning Center. Mary Ann
Lipford wants to put together a brochure about the Teaching and Learning
Center.
Glenda Stone said that they tried to get Dick King before for speaker for
Dinner in the Stacks in the year that it would have been one hundred years
Since they first advertised classes for Tarleton, but Dr. King became ill and
did not get to speak. They are hoping to get Richard King for the Spring
1999 Dinner so that it will tie in with the Centennial. Donna Savage said that Chris Guthrie’s book would also be out this fall and Chris could also tie in with the Centennial.
Ken Jones reported on the collection of books that Richard King donated to
the Dick Smith Library. The Library is in the process of cataloging the collection, which has a lot of Texas History material. The collection also has articles that Dr. King has categorized. The material is expensive; therefore, people can see it but cannot check it out.
Ann told about Mike Moser and his Project Funding Committee having
ordered two displays cases to house some of Dr. King’s collection.
Ken added that the display cases are very nice wood with glass. Ken
said that there was approximately $8000 in the Friends budget and the
cases were coming out of that fund. Ken also stated that he gets the
Book of the Month Club book from these funds; plus they get material for
Dinner in the Stacks.
The September 17, 1998 General Membership meeting was adjourned
at 7:40 p.m.