FRIENDS OF THE LIBRARY
Board of Directors meeting July 20, 1998.
Meeting was called to order by President, Ann Albrecht, at 4:09 p.m.
Those present for the meeting were Ann Albrecht, Mary Ann Lipford,
Glenda Stone, Ken Jones, Frank Ewell, Ivy Lou Cleveland, Nelda Maddox
and Patricia McClanahan.
Those absent from the meeting were Dennis Jones, Mike Moser, Mary
Ann Westbrook and Pat Cockerell.
The minutes for the June 22, 1998 meeting were handed out and reviewed
by the members. Mary Ann Lipford moved to accept the minutes and Ken
Jones seconded.
OFFICER REPORTS.
-----------------------------
Treasurer, Mike Moser, was absent for the meeting, but Ann Albrecht handed
out the Treasurer’s report and stated that the committee is looking at ways
for using the money. Ann reminded members that they need to get ideas
to the committee. Ann said that an upcoming expense is getting envelopes
printed for the big membership meeting. Ann asked if we needed a separate
P.O. box or just use the Library P.O. box. Ken said to use the Library’s
P.O. box for returning responses.
COMMITTEE REPORTS.
----------------------------------
Annual Book Sale Report.
Glenda Stone said that she had already talked with three people about
helping and would like for Dennis Jones and Ann Albrecht to help. The date
for the sale was discussed and September 19 was set for the sale date to
be held from 9 a.m. until 4 p.m. We would do the sale in one day. If we have
the sale over one day, we will be subject to paying sales tax; but do not
have to pay sales tax if the sale is one day due to us not having a non-profit
tax exemption. We will set up the sale on the Friday afternoon before. The
donations need to be in the Library soon so the Library can go through the
books to evaluate if the Library needs them before offering them to the public.
Mary Ann Foreman puts the information about the book sale in the Empire Tribune and puts it on the radio. Wallace leaving the College Store and
Hastings coming in was discussed. Glenda will contact Wallace and Hastings
for donations.
Public Relations Report.
Pat Cockerell was absent for the meeting and has not reported to anyone on
being successful in getting hold of Alana Martin to confirm the date for our
fall Dinner in the Stacks. Ann wanted to be able to put the date in the
Newsletter due out soon.
Membership Report.
Mary Ann Lipford said it had been a challenge getting the Membership
Committee together for a meeting this summer. So far she has gotten
two of the four she has approached about serving on the committee -
Kellie Styron from Tarleton and Christie Campbell-Furtick from the
Stephenville schools. Mary Ann wanted the committee to meet the
first week in August.
OLD BUSINESS
----------------------
Project Funding Committee .
They are still working on ways to spend the Friends’ money wisely. Ann
stressed getting ideas to Mike Moser soon.
By-Laws Revision.
Copies of the latest version of the By-Laws was handed out to members.
The By-Laws were reviewed and discussed. Article II – Standing Committees
came under a lot of scrutiny. On Section 3, the name was suggested to be
changed to The Newsletter Committee from the Ways and Means Committee.
The last sentence in Section 3 was suggested to be changed to "The Newsletter
Committee is responsible for publishing the library newsletter each fall, spring,
and summer." Ken Jones moved that we accept this change to the By-Laws
and Mary Ann Lipford seconded. The vote was unanimous for the change.
Section 6 was suggested to be named the Dinner in the Stacks Committee
instead of The Public Relations Committee, and their duties will be to be
responsible for Dinner in the Stacks and public relations. Mrs. Cleveland
moved that we accept this change to the By-Laws and Glenda Stone seconded.
The vote was unanimous for the change.
Frank will make the changes and get the new By-Laws to us at the next meeting.
Summer Newsletter Report.
Waiting for the information about the fall Dinner in the Stacks and it will be
ready to distribute.
General Membership Meeting.
Will hand out the Constitute and By-Laws at the big membership meeting. Ken added that he will have a keepsake available for folks at the membership meeting. Ken may do the turn-of-the-century map this time. Ken added that if we hand out interesting keepsakes, it will create interest in attending the meeting. Ken said the copy of the map will be suitable for framing, maybe a little bigger than 8 ˝ by 11 inches. The Friends has an account at the Printing Center. Glenda Stone suggested that the map of the community schools would also
be of interest to hand out as a keepsake.
NEW BUSINESS.
-----------------------
We needed to set the date of the general membership meeting. It was
discussed whether it needed to be on a weekday or a weekend. Ken
suggested that Tuesday or Thursday night meetings seem to get better
attendance. Ann Albrecht teaches class on Tuesday night so that leaves
Thursday night for the meeting. It was concluded that September 17
would be the best time. It would be just before the Book Sale and we can
remind everyone of the upcoming sale. The time for the meeting was set
At 7 p.m. and would last until about 8:00 p.m. We have enough money in
the budget to have refreshments. The time from 6:30 to 7:00 p.m. was set
as a time for everyone to socialize and enjoy the refreshments.
It was discussed what to do at the membership meeting. Ken said that it is wise to have a program to attract people, but that is probably not feasible at this first membership meeting. It was suggested that we do some kind of review of the dinners and all the things we have done. We should present the Constitution and the section on the committees. Glenda Stone said that she has pictures of all
the activities we have done. Mary Ann Lipford suggested that they might be
able to get the pictures done so that it could be put in a Powerpoint presentation.
NEXT MEETING.
-----------------------
The next meeting of the Friends of the Library Board will be Monday, August 17, 1998 at 4:00 p.m. in Room 221 in the Library.
The meeting was adjourned at 5:07 p.m.