FRIENDS OF THE LIBRARY
Board of Directors meeting June 22, 1998.
Those present for the meeting were Ann Albrecht, Mary Ann Lipford,
Glenda Stone, Mike Moser, Pat Cockerell, Ken Jones and Mary Ann
Westbrook.
Those absent from the meeting were Dennis Jones, Ivy Lou Cleveland,
Frank Ewell, Nedra Maddox and Patricia McClanahan.
Glenda Stone took minutes for Patricia McClanahan.
OFFICER REPORTS.
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Ann Albrecht, President, gave a short rundown on the last meeting, saying that the only decision made was to postpone a summer activity due to lack of time to pull it together. Ann handed out a copy of the minutes from the June 22 meeting. Pat Cockerell moved to accept the minutes from the June 22 meeting and Mary Ann Westbrook seconded. Ann stated that she will send out a newsletter in mid July. This will be a major mailing, stating specific dates for upcoming activities such as the fall Dinner in the Stacks and the Book Sale. Ann said that she would be on vacation until July 12.
Treasurer, Mike Moser, stated that the Friends of the Library had taken in about $200 and had spent about $400. This gives a balance of $8414 as shown in the handout that Mike distributed. Ken stated that the only thing that is spent on a monthly basis is about $35 per month to the Book of the Month Club. Glenda Stone spoke for Ivy Lou Cleveland, who was absent at this meeting, but is interested in putting the money in a reliable fund and using the interest to buy things for the Library. Glenda said that Mrs. Cleveland had also suggested having an authority speak to us about the types of funds for investing money. Mike Moser stated that if we did put monies in a fund, we would probably have to transfer some of the money into a different account. Ken Jones stated that Joe Christopher had wanted to start an endowment fund for a long time with the money in the Friends’ account. Pat Cockerell asked Mike Moser to explain the purpose of an endowment and suggested that we put only part of the money in a fund and have the rest to spend as needed (a 50/50 split). Pat Cockerell also suggested purchasing more Texana material. Ann Albrecht stated that most of the Friends she had talked with would like to use the money now so that they could see immediate results.
A committee was appointed to look at the options on ways to use the money.
The committee consists of four people that either volunteered or who were
volunteered: Mike Moser as chairperson, Mary Ann Lipford, Pat Cockerell,
and Cindy Hart (a reference librarian who is preparing reports of the collection
and is becoming familiar with what is in it and what is needed). Others
were mentioned for the committee, but Ann Albrecht felt that four members
would be enough. Mary Ann Westbrook reiterated the fact that the committee should take suggestions into consideration from the non-committee members. Mike Moser said that the committee will bring it’s recommendations back to the Board for a vote. Ken Jones gave the committee a two month timeline and the target date will be the August meeting.
COMMITTEE REPORTS.
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Frank Ewell was not present for the meeting and had not sent a report to
Ann Albrecht.
Glenda Stone said the Book Sale Committee will try to have an exact date ready for the book sale before the mid July newsletter is sent out. Ken Jones mentioned that we have always had the book sale around Dick Smith’s birthday. Ann Albrecht mentioned that the big membership meeting and the book sale might both be tied to Dick Smith’s birthday which is September 9.
Pat Cockerell reported that she had not finalized the fall Dinner in the Stacks’
date yet with the speaker, but would get that done. Pat stated that Leah Schults, Danny Macchietto and James Gresham were working on a "murder" scene for the night of the Dinner. After a discussion, it was decided that Alana Martin should sell her books at the Dinner. This would be done strictly by her; the Library would not get any of the money.
Mary Ann Lipford stated that she would like to get two people from Tarleton, two people from the public schools and a person from the community for a Membership Committee meeting sometime this summer to gather more ideas on how to increase membership.
ANNOUNCEMENTS.
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Ken Jones said that we have a display of some of Richard King’s favorite books. Dr. King has donated his entire collection to us. We have picked up about 1000 volumes of the total 5000 volumes, but have no space to put them for now. Ken stated that the Library was next on the list after the Science Building for a new building. Ken also stated that Dr. Floyd was interested in helping the Library get
a special collections area and also an area for the Dinner in the Stacks.
Mary Ann Westbrook suggested that the Friends might look into purchasing some nice glassed-in bookcases. Mary Ann also suggested trying to add
membership by reaching out to the former library student workers. She suggested trying to organize a get-together, maybe at Homecoming, of the alumni who worked in the library when they were at Tarleton.
Ken Jones suggested that we have some kind of limited edition library keepsake
of historical significance to give to attendees of Friends’ functions.
Mary Ann Lipford stated that the Kresge Foundation was a good group to fund building projects.
NEXT MEETING.
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The next meeting of the Friends of the Library Board will be Monday, July 20, 1998 at 4:00 p.m. At this meeting we will plan for the big membership meeting.
The meeting was adjourned at 4:45 p.m.