FRIENDS OF THE LIBRARY
Board of Directors meeting April 12, 1999.
Present: Ann Albrecht Absent: Dennis Jones
Pat Cockerell Mike Moser
Frank Ewell
Ken Jones
Linda Land
Mary Ann Lipford
Patricia McClanahan
Nedra Maddox
Glenda Stone
Mary Ann Westbrook
The meeting was called to order by President, Ann Albrecht, at 3:35 p.m.
Pat Cockerell moved to accept the minutes of the March 8, 1999 Friends
of the Library Board Meeting and Mary Ann Westbrook seconded.
OFFICER REPORTS
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President, Ann Albrecht, at the March meeting, had asked for the list of names
of Board member’s terms. This list had been written down at the November
1997 meeting after board members drew numbers for those who would have
a one-year term, a two-year term and a three-year term.
The original list had: Ken Jones - 1 year
Frank Ewell - 3 year
Ann Albrecht - 1 year
Ivy Lou Cleveland - 3 year
Nedra Maddox - 2 year
Glenda Stone - 3 year
Patricia McClanahan - 2 year
Mike Moser - 1 year
Mary Ann Westbrook - 2 year
Mary Ann Lipford was not in the original drawing. Mary Ann Westbrook
asked, at the April meeting, to have Mary Ann Lipford take her two-year
term and Mary Ann Westbrook would take a one-year term. Ivy Lou
Cleveland has resigned and her term will be finished out by someone
else voted on by the Board. At the September Annual Membership
Meeting, those with one-year terms will rotate off the Board, those
with two-year terms will be one-year terms for 1999-2000, and those
with three-year terms will be two-year terms for 1999-2000.
Vice President, Dr. Frank Ewell, had nothing additional to report.
Secretary, Patricia McClanahan, had nothing additional to report.
Treasurer, Mike Moser, was absent and had no report.
Parliamentarian, Ken Jones, had nothing additional to report.
COMMITTEE REPORTS
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BY-LAWS – Dr. Frank Ewell had no report.
FINANCE - Mike Moser was absent, but it was reported that there was $3200
left in the Friend’s budget after the bookcases were paid.
NEWSLETTER - There was no report.
ANNUAL BOOK SALE – Glenda Stone reported that she has a lot of books for
the next book sale.
ANNUAL BAKE SALE – Frank Ewell reported that Glenda Stone is going to
pass around a sign-up list at the Dinner in the Stacks to sign up to work or
to bring goodies to be sold. There was discussion on the time for the bake
sale, and it was agreed that setting up for the sale would begin early enough
so they would be ready to sell when the Library opens at 7:45 a.m. Ann
suggested that they sell until 1 p.m. She said that last time, no one came by
after 1 p.m., so she closed before 2 p.m. Frank agreed to get the flier ready
to advertize the bake sale. Frank asked for the money box, and Mary Ann
Westbrook said that she would get it ready for him.
DINNER IN THE STACKS – Pat Cockerell and Glenda Stone gave reports.
Pat said that as of 2 p.m. on April 12, she had signed up thirty-five people
for the Dinner. She was hoping to get sixty people to sign up before
Saturday. Glenda said that Mary Ann Foreman had the ad ready for the
Stephenville paper, but it wasn’t in the Sunday paper. Glenda was going
to call Mary Ann Foreman to follow up with the paper and be sure the
ad gets into a paper this week to alert the community. Pat said that they
are spending a little money to get good prizes for the question’s game.
They are also getting a tape of music. Glenda will send out email reminders
about the Saturday, April 17, dinner. Pat is going to see about getting Dr.
King’s books from Rother’s Bookstore to sell at the dinner Saturday night.
Glenda asked about the timing for putting up the display panels with the
Centennial pictures. It was suggested to do it late on Friday. Glenda said
that she has Centennial calendars to give away to those present Saturday
night. It was stated that no one has complained about the increase in the
Dinner’s price. Glenda asked if she could give an account number when
buying the prizes and Ann suggested that she call Mike Moser about it.
The discussion turned to the ones to sit at the registration table, and the
consensus was to ask Mary and Jack Anderson.
MEMBERSHIP – Dr. Mary Ann Lipford has contacted Stacy Roeming
from the Stephenville schools about continuing to be on the membership
committee and Stacy has agreed to help. Mary Ann also asked Susan
Snodgrass to help. Mary Ann has not had a chance to talk with Cristy
Campbell-Furtick. Mary Ann also reported that she is trying to get others
in the community involved to get a wider range of ideas on how to
expand membership. Mary Ann asked Pat Cockerell for a count of the
Friend’s members. Pat said there are eighty-seven members as of
April 9, 1999. It was brought up that a lot of members from last year have
not renewed. Mary Ann Westbrook said that many buy a card to do research,
and then do not renew after they finish their research. Mary Ann Lipford
said that her next goal is to get a very nice brochure done that will be
colorful and will attract interest in the Friends of the Library.
OLD BUSINESS
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BAKE SALE – It will be May 3, 1999. Frank Ewell said that all he needs is
the sign-up sheet for who will work and who will bring goodies to sell.
DINNER IN THE STACKS – It will be April 17, 1999. Nothing additional
was brought up in the Old Business segment.
WEB PAGE – Ann Albrecht handed out a revision page on the Web Page
layout. The Web Page is up to twenty pages. Ann said that Linda Land
had been a help with suggestions on links, and also said that she still needed
the Membership Application form on disk. Ann said she could not find the disk
of February 8 minutes, so she needed the February 8, as well as March 8 minutes, on disk to add to the Web Page. Ann reported that there will be a
monthly update to the Web Page for the minutes, the membership list update, and the Treasurer’s report. The Web Page has been set up so that any type
of computer will be able to access it. It was also reported that Ann Albrecht
has asked Leah Schultz and Leah has agreed to be the Web Master for the
Friend’s Web Page.
ANNUAL MEMBERSHIP MEETING COMMITTEE REPORT – Pat Cockerell
reported that the members of her committee are Mike Moser, Ken Jones,
Linda Land, Mary Ann Westbrook, and Jack Anderson. The committee has
met and have set September 9, 1999, as the date for the Annual Membership
Meeting. It would be on a Thursday night at 6:30 p.m. It will be held in the
Hall of Presidents. Linda Land and Mary Ann Westbrook will get nice fliers
ready to advertize the event. Aramark will provide a hot and cold buffet.
Pat asked for the Board’s opinion on whether it should be a regular buffet
for $6 per person or a buffet with shrimp for $8 per person. The consensus
of the Board was to go all the way with the shrimp buffet at $8 per person.
Ann said that since they have the date settled, she can put it in the
Summer Newsletter. Since September 9 is Dick Smith’s birthday, it was
suggested that we also have a birthday cake. Pat said that the Tarleton
Woodwind Quartet would provide background music for the social time.
It was suggested that they have a nice centerpiece that could be given away
as a prize. There is a possiblity of having a book signing at the meeting.
Pat said that we would be looking at a cost of from $750 to $850 for the
Annual Meeting. Ann put the motion on the floor to authorize the budget
for the $750 to $850. Ken Jones moved to authorize the budget for that
amount and Mary Ann Lipford seconded.
NOMINATING COMMITTEE FOR OFFICERS AND BOARD OF DIRECTORS
FOR THE 1999-2000 TERM.
Dr. Mary Ann Lipford reported that she had met with her committee consisting
of Mary Ann Westbrook and Nedra Maddox. The names they had come up
with so far are Barbara Collins to finish Mrs. Cleveland’s term on the Board
Of Directors, and Dr. Joe Christopher, Jack Anderson and Don Smart for
three-year terms to replace the one-year term members rotating off the Board.
Mary Ann said that Mary Anderson would also be brought in to help.
The revised list of Board members and their terms for next year would be:
Dr. Joe Christopher - 3 year
Don Smart - 3 year
Jack Anderson - 3 year
Dr. Frank Ewell - 2 year
Barbara Collins - 2 year
Glenda Stone - 2 year
Patricia McClanahan - 1 year
Nedra Maddox - 1 year
Mary Ann Lipford - 1 year
Other names they have come up with are Cristy Campbell-Furtick, Mary
Huggins, and the person in charge of the DARE program in Stephenville,
Ann Shell. Mary Ann asked for a clarification on whether the officers
could be Friend’s members or if they had to come from the Board of
Directors. It was concluded that it is in the Constitution that the officers
will come from those on the Board of Directors; however, it is not stated
in the Constitution how the officers are to be selected. Ken Jones, our
Parliamentarian, stated that if it wasn’t described in the Constitution, then
we can decide how the list of officers will be selected. After some discussion,
it was concluded that at the Annual Meeting in September, the new Board
members will be elected by the Friend’s members and then we will have
nominations from the floor for the officers for 1999-2000. Pat Cockerell
suggested that we send the members a listing of the people who are
eligible to be officers. Ann said that she will put in the Summer Newsletter,
the listing of the Board members who will be eligible to be officers , and
state that the officers to be nominated from the floor at the Septmeber
meeting will come from that list of names.
NEW BUSINESS
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Pat Cockerell brought up the problem with continuity in the office of the
President of the Board and stated that we needed to have a Vice President/
President-Elect as was done in most organizations. It was decided that
we need to have a change in the Constitution that the one elected Vice
President/President-Elect, would be an extra member on the Board for
the year that person is President; if their term, when they are elected as
Vice President, is a one-year term. We would also need a change in
the Constitution on this and also that we will have a Vice President/
President-Elect instead of just a Vice President. It was also discussed
that Ken Jones’ term on the Board was a one-year term, but that he
should not have a rotating term on the Board, but be an ex-officio
member of the Board.
ANNOUNCEMENTS
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Due to the President’s impending surgery, we will have a change in the
May meeting to May 3, which will also be the day of the Bake Sale. Mary
Ann Westbrook will check on the availability of meeting rooms for May 3.
Ann reminded the Board that there will be no June or July meetings. After
the May meeting, we will not meet again until August. In August, we will
begin planning the next year’s events.
ADJOURNMENT
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Ann Albrecht adjourned the Board meeting at 4:40 p.m.