FRIENDS OF THE LIBRARY
Board of Directors meeting April 6, 1998.
Ann Albrecht called the meeting to order at 4:05 p.m.
Those present for the meeting were Ann Albrecht, Dr. Joe Christopher,
Ivy Lou Cleveland, Nedra Maddox, Glenda Stone, Ken Jones, Mary
Ann Westbrook, Mike Moser, Mary Ann Lipford, and Patricia
McClanahan.
Board member, Frank Ewell was absent. Committee members, Pat
Cockrell and Dennis Jones were absent.
Glenda Stone took minutes for Patricia McClanahan, who arrived late.
The minutes of the March 2, 1998 meeting was circulated for review.
Ken Jones moved to accept the minutes with the changes discussed
(change Media to Teaching and Learning Center, page 3, last
paragraph). Glenda Stone seconded and corrected minutes were approved.
OFFICER REPORTS.
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Ann Albrecht, President, said that she had sent the Newsletter and
Flyer for the "Dinner in the Stacks" to all the members on time! Ann
stated that, since it was so late in the year, she would wait to do a
membership mailing in the summer.
Mike Moser, Treasurer, handed out a financial statement which didn’t
include the transfer from the Foundation of approximately $3500. The
balance, not counting that transfer, was $4730. Together, the Friends
has about $8230. Mary Ann Westbrook stated that the Friends could
use a form, available from the library, to have postage come out of the
Friends account with Mike Moser’s approval each time. Ivy Lou Cleveland
Moved to accept Mike Moser’s report. Ken Jones seconded and the
Treasurer’s report was approved.
There was nothing new to report from Frank Ewell, Vice President;
Patricia McClanahan, Secretary; or Ken Jones, Parliamentarian.
COMMITTEE REPORTS.
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Frank Ewell, chair of the By-Laws Committee –
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Although Frank Ewell was absent, a draft of proposed changes to the
Constitution and by-laws for Friends of the Library was distributed to be
voted on at the next membership meeting in September.
Dennis Jones, chair of the Ways and Means Committee –
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Dennis Jones was absent. Ann Albrecht reported for him that the
description of the Ways & Means Committee has been changed in the
draft of the constitution and by-laws to include mailing of newsletters.
As stated above, the newsletter with flyers was mailed on time.
Glenda Stone, chair of the Book Sale Committee –
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Glenda Stone stated that the Book Sale Committee would meet,
after "Dinner in the Stacks" is behind them, to plan for the Book
Sale in the Fall.
Frank Ewell, chair of the Bake Sale Committee –
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Frank Ewell, Chair of the Bake Sale Committee was absent. Ann
Albrecht stated that she will announce the Bake Sale at the dinner
and pass around a sign up sheet for donation of goodies and work
time at the sale
OLD BUSINESS:
Glenda Stone, chair of the Public Relations Committee
Pat Cockerell, co-chair of Public Relations Committee -
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Glenda Stone reported that the Public Relations Committee is coming
Along well with the preparations for the dinner. Mary Ann Westbrook
gave a quick rundown of where the committee is so far. They have
volunteers to move tables before and after the dinner; they have
arranged for three door prizes; Dennis Jones will create a program
and we will use the same method for announcing door prizes as
previously done; we will have a gift for Mary Jane Mingus and a
framed certificate. We will have volunteers to work in different areas.
Dr. B.J. Alexander will give greetings from Tarleton and Ann Albrecht,
President, will introduce the speaker, talk about the Friends organization,
and announce winners of the door prizes. Ann Albrecht mentioned that
Mary Anderson will help any way she is needed. Mary Ann Westbrook
stated that Patricia McClanahan might help the afternoon of the dinner.
Ann Albrecht mentioned that some had asked about summer activities
such as workshops. Ken Jones mentioned that we have previously
co-sponsored events with the Stephenville Public Library Friends and
The Geneological Society with good results. Glenda Stone stated that
she had talked to a member of the public library group that was interested
in co-sponsoring another activity and volunteered to follow up on that.
Mary Ann Lipford stated that she thought a genealogy workshop sounded
like a good idea. Glenda Stone stated that, at the last workshop, there
was standing room only. Dr. Joe Christopher suggested that some sort of
writing workshop co-sponsored with the public library’s writers group might
be good. Ann Albrecht suggested and Mary Ann Lipford made the motion
that we think about a topic, and assign a committee at the next meeting.
Nedra Maddox seconded the motion and the motion was passed.
NEW BUSINESS :
Ann Albrecht commented that she would like to know general library news
to put in the newletter such as the upcoming "Read-a-thon." Some of the
Friends of the Library members might be interested in participating.
NEXT MEETING :
The next meeting of the Friends of the Library Board will be Monday,
May 4, 1998 at 4:00 p.m., in the Library multi-purpose room.
ANNOUNCEMENTS:
Mary Ann Lipford asked to have 300 copies of the flyer about "Dinner in
The Stacks" so that she can take them to the Stephenville Public Schools
for distribution. Mary Ann also stated that she has looked over the
membership list for possible committee members on the membership
committee. She would like a committee of about five people.
Ann Albrecht adjourned the meeting at 4:53 p.m.