FRIENDS OF THE LIBRARY
Board of Directors meeting March 2, 1998.
Ann Albrecht called the meeting to order at 4:04 p.m.
Those present for the meeting were Ken Jones, Patricia McClanahan,
Mary Ann Westbrook, Glenda Stone, Ivy Lou Cleveland, Nedra Maddox,
Ann Albrecht, Frank Ewell, Mary Ann Lipford and Mike Moser.
No Board members were absent.
The minutes of the January 26, 1998 meeting was circulated for review
and approval.
OFFICER REPORTS.
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Ann Albrecht, President, said that she had sent the Newsletters and had
made telephone calls to get more members involved.
Mike Moser, Treasurer, reported there was $4700 available in the Tarleton
Financial Books and $3500 deposited at the Foundation, for a total of
$8200 on the books for the Friends of the Library. Mike stated that the
$3500 needed to be taken from the Foundation and put on the Tarleton
Books. Ivy Lou Cleveland made the motion that the $3500 be transferred
from the Foundation to the Tarleton Books and Mary Ann Westbrook
seconded the motion. Mike also stated that Linda Land had brought
papers over to him and suggested that he be made the signatory.
The motion was made by Frank Ewell that Mike Moser be made
signatory for the Friends of the Library, and the motion was seconded
by Glenda Stone.
There was nothing new to report from Frank Ewell, Vice President;
Patricia McClanahan, Secretary; or Ken Jones, Parliamentarian.
COMMITTEE REPORTS.
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Frank Ewell, chair of the By-Laws Committee –
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Frank has worked on the changes that need to be made to the Constitution.
We need to change Article 7 to reflect that the Membership Meeting will be
held in September each year instead of in May. Article 4, Section 2, needs
to be changed from nine board members to allow ten board members. There
was discussion whether the word, "staggered," needed to be put in the
Constitution to describe that the Board members have staggered terms. It
was suggested that "until a successor is elected," could mean "staggered,"
and the matter was never brought up for a motion.
Frank also said that the changes would need to be published two weeks
before the next Membership Meeting in September. The Summer
Newsletter was suggested as the tool to be used to post the changes
to the Constitution.
Mike Moser, chair of the Finance Committee -
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Mike was concerned about how big the committees needed to be and
where he needed to get names of those who were eligible to be on
the committee. Glenda Stone said she would get to Mike, as well as
all the Board members, a copy of the current Friends roster. It was
suggested that three to five would be a good number for the
committees, depending on the work of the committee. The Public
Relations Committee would need more members than the others,
because of the work they do.
Dennis Jones, chair of the Ways and Means Committee –
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Ann Albrecht covered the business of the Ways and Means Committtee
in the absence of the chair, Dennis Jones. Ann suggested that the
printing and distributing of the Newsletter be a function of the Ways
and Means Committee. There was no opposition to that suggestion.
Glenda Stone, chair of the Book Sale Committee –
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Glenda said that she has one lady already interested in being part of the
Book Sale, and Glenda wants Mike Moser to be involved in it because
of his accounting rules knowledge. Glenda reported that they already had
a wide range of books to offer. Mike Moser stated that he had reviewed
what had been done last year with the Book Sale and he had some
suggestions for changes. It was suggested that a handbook be printed
to tell the committees what they can and cannot do, especially, the
Book Sale Committee.
Frank Ewell, chair of the Bake Sale Committee –
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Frank said he needs to get more members involved in helping sell; he felt the
baking department was pretty well covered. The suggestion was made to
put Frank’s name in the Spring Newsletter as the source of information on the
Bake Sale. The motion was made by Nedra Maddox that the date of the
Bake Sale be May 4, and the motion was seconded by Glenda Stone.
Glenda Stone, chair of the Public Relations Committee –
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Glenda said their committee had met with Glenda, Joe Christopher, Pat
Cockrell, Nedra Maddox and Donna Savage present and Ivy Lou Cleveland,
Mary Ann Lipford, Kelli Styron, Dennis Jones being absent due to illness
or prior commitments. Those present discussed the possible speakers for
the April Dinner in the Stacks. The committee finalized the date for the
Dinner as April 18, since UIL would conflict with April 25. Jerry Flemmons
is ill right now and will not be able to come as a speaker. Mary Jane
Mingus has also been ill and the committee was waiting on word from her
on Wednesday, March 4, as to whether she can speak at the Dinner.
If Mary Jane can speak at the dinner, there are suggestions the speech
be on either costuming or Mary Jane’s trip to China; details to be worked
out later. If Mary Jane cannot speak, the committee will have to go to
a backup plan for a speaker ASAP.
Mrs. Cleveland and Mrs. Maddox have been handling the registration at
the Dinner in the past. For the April Dinner, it has been suggested that
Mrs. Cleveland work with another member in being the hostess for the
appetizer half-hour and Mrs. Maddox would train another member to
help her with registration. Glenda will print a flier to put in the Spring
Newsletter advertising the April Dinner.
Mary Ann Lipford, chair of the Membership Committee –
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Mary Ann said that she had contacted Gary Horn of the Stephenville schools
to get permission to distribute membership fliers to the teachers throughout
the school system. The fliers advertise that the members would be allowed
use of the Tarleton Library and also the Teaching and Learning Center, which would be a plus for teachers. Mary Ann said that she needs to work out a way
to follow up on this distribution to the school teachers.
OLD BUSINESS –
Ann Albrecht said she will get the Spring Newsletter out about mid-March.
The second page will be the membership form and the third page will be
the information on the April Dinner. Ann had a draft of the Spring
Newsletter available for review by the board members present.
NEW BUSINESS -
Ann Albrecht reported that she had been asked what we were going to
do for a summer activity; she would present that for ideas at the next
meeting.
NEXT MEETING –
The next meeting of the Friends of the Library Board will be Monday,
April 6, 1998 at 4:00 p.m. Mary Ann Westbrook will reserve the
Multipurpose Room in the Library for the meeting.
Ann Albrecht adjourned the meeting at 5:00 p.m.