FRIENDS OF THE LIBRARY

Board of Directors meeting January 26, 1998.

Ann Albrecht called the meeting to order at 4:10 p.m.

Those present for the meeting were Ken Jones, Patricia McClanahan,

Mary Ann Westbrook, Glenda Stone, Ivy Lou Cleveland, Nedra Maddox

and Ann Albrecht.

Those absent were Frank Ewell, Mary Ann Lipford and Mike Moser.

Next item on the agenda was approval of the Minutes of November

17, 1997, read by Patricia McClanahan, Secretary. The motion to

approve the minutes was made by Ivy Lou Cleveland, seconded

by Nedra Maddox.

There was not much to report on the Officer Reports . Ann Albrecht,

for the President’s Report, said that she had drafted a newsletter that

the Board needed to review. There was no report for the Vice President,

Secretary, Treasurer, or Parliamentarian.

There was no report from the By-Laws Committee, Finance Committee,

Ways and Means Committee or Bake Sale Committee since they had

not met . Mary Ann Lipford was absent so there was no report from the membership committee, but Ken Jones said that Mary Ann had been

moving forward with her plans to increase Membership. Glenda Stone

reported that they are adding books for the Annual Book Sale which will

be held in the Fall. Glenda Stone also reported on the Public Relations Committee for the Dinner in the Stacks which is that committee’s next

big project. They hope to get more people interested in being part of the

Public Relations Committee. Glenda reported that Pat Cockerell was

interested in getting Jerry Flemmons as a speaker for Dinner in the Stacks, because he was so good as a speaker for the recent Library retreat. Jerry Flemmons can talk about local history, outlaws, Waco, or his travels.

Glenda said that the best dates for the Dinner would be either April 18

or April 25. Mary Ann Westbrook mentioned that Mary Jane Mingus

would also be a good speaker for the Dinner with her trip to China, her

consulting work on costumes, and her knowledge on historical costumes.

Ken Jones made the suggestion that the Dinner has traditionally been

in the stacks and has gone well, as long as there were no more than

fifty to seventy-five people present. When there have been a hundred

people in attendance, it has been crowded. Ken wondered, if one hundred

to two hundred people wanted to buy tickets, we may need to move

the Dinner to the Student Development Center. This was discussed

and the consensus of Board Members present was that it would not be

the same if the Dinner was not in the Library stacks. The tickets would

be limited in the total number sold. It would be a first come, first serve

basis until the tickets were gone. It was also suggested that we have

an elevated platform so the speaker could sit down and still be seen

by everyone. Ken Jones said that he would have time to see that a

platform is built for the April dinner.

Glenda Stone stated that the Display Committee works with the speaker to

put up a display to illustrate what the speaker will be doing. Glenda said

that the guests always enjoy the time before the Dinner to have punch and cookies and to look at the display.

There was no old business to discuss.

For new business, Ann Albrecht talked about the Winter Newsletter for

which she had brought a draft for Board suggestions. In the discussion,

the consensus of the Board Members was that the Newsletter would contain

an announcement on the April Dinner and would encourage more people to

get involved in the committees. The newsletter would announce The Friends

of the Library Board of Directors and the Officers for the coming year, as well

as the committee Chairpersons. The Newsletter would give the telephone numbers for the officers, and would announce the forthcoming Book Sale and Bake Sale. Ken Jones suggested that the plea for involvement be moved

to the top of the Newsletter with a box around it to draw attention to it.

The Winter Newsletter would be followed up by a Spring Newsletter that

Would advertise the Spring Dinner in the Stacks, would possibly include

a membership listing and a paragraph to try to get more people interested

in being part of Friends of the Library. Glenda Stone said that she has a

list of people who have attended the Dinner in the Stacks in the past but

are not Friends members so the Newsletter could be sent to them to

encourage their membership. The consensus of the members present

was to send a Spring Newsletter at least two weeks before the Dinner,

either at the end of March or the first of April. It was suggested by Glenda

Stone that the invitation for the Dinner be on a separate sheet of paper.

It was also suggested that we ask for more suggestions for Dinner speakers

In the Spring Newsletter.

Concern was brought up concerning the cost of mailing the Newsletter.

Ken Jones said that we could have up to five pages under one stamp.

Attendance at the Board Meetings was discussed. Ann Albrecht said

that she considered the Board Meetings open to all who want to come.

Ken Jones agreed that the meeting could be open to everyone. In

the discussion that followed, it was brought out that the more involvement

in Friends of the Library the better.

We have Chairpersons for each committee. The Chairpersons can

appoint additional members to their committees. We will vote on new

committee member names at our next meeting.

Mary Ann Westbrook suggested the best day for the Bake Sale would

be on a Monday to give time to bake over the weekend. Ken Jones

said that the first Monday in May would be a good date and that would

be May 4.

Glenda Stone reported that the Campus Store has donated several

boxes of book the last two years for the Book Sale. The good part

about the Campus Store’s donation is, their goods are not bought

with State money since the Campus Store is owned by a private

company.

Ann Albrecht said that the committees need to get rolling before the

next meeting.

Ann Albrecht also reported that she hoped, by putting her telephone

number in the Winter Newsletter as a source for membership

Information, she could get more members by the next meeting. The

next Friends of the Library Board meeting will be Monday March 2,

1998 at 4:00 p.m. Mary Ann Westbrook will reserve the Multipurpose

Room in the Library for the meeting.

The following announcements were made before adjournment.

Glenda Stone asked members present if they were more interested

in Jerry Flemmons speaking on outlaws or on his travels. Ann Albrecht announced that she would contact each Chairperson to see that the

committees meet before our next Board meeting. Ann Albrecht also

said that she will get the Winter Newsletter out soon. Ken Jones said

that we need to set up rules for handling postage for the mailing of the Newsletter. Ann Albrecht stated that she would get the telephone

numbers of the three Board members absent to put in the Winter

Newsletter.

Ann Albrecht adjourned the meeting at 4:55 p.m.