Tarleton Area Educational Office Professionals (TAEOP)
Constitution And By-Laws
Article I - Name
The name of this organization shall be the Tarleton Area Educational Office Professionals and it shall be affiliated with the Texas Educational Support Staff Association.
Article II - Purpose and Aim
The purpose and aim of this organization is to improve the standards of the group through study and professional growth, to promote fellowship, to increase interest in school and community relationship, and to pool our ideas and ideals toward more valuable services to the school and to the community.
Article III - Membership
Section 1 - All persons who are engaged in office support in educational systems shall be eligible for active member.
Section 2 - Membership shall be terminated by non-payment of dues, by resignation, or by other causes determined by the Executive Board.
Section 3 - Active Member in Good Standing; Member must attend at least 51% of meetings per year, actively participate in at least one (1) special program, and have current dues paid in order to be in good standing.
Section 4 - Membership shall include Honorary Members, Lifetime members, and affiliate members.
Section 5 - Dues are payable upon acceptance to membership and, thereafter annually on September 1. Annual dues for each active member shall be $10.00 (ten dollars). First year dues will be prorated $2.50 (two dollars and fifty cents) per quarter, or part thereof, remaining in the fiscal year.
Section 6 - Any continuing member who fails to pay annual dues by September 30 shall be subject to a penalty of $1.00 (one dollar) per month until dues are paid. Any member who does not pay their dues (including penalties accrued) by December 1 shall be removed from organization roster.
Section 7 - A person who has been removed from the organization roster for non-payment of dues may be reinstated upon payment of all delinquent dues (including penalties).
Article IV - Officers
The officers of the Association shall be a President, Vice-President, Secretary, Treasurer, and Reporter-Historian.
Article V - Committees
The President, with the approval of the Executive Board, shall appoint such standing and other committees as are necessary.
Article VI - Meetings
Section 1 - Meetings of the Association shall be the third Thursday of every month beginning with September. The President, with the consent of the Executive Board, shall have the power to change the date of the meeting.
Section 2 - Special meetings may be called by the President.
Section 3 - Twenty-five percent of the members in good standing, including two (2) general officers, shall constitute a quorum for the transaction of business.
Article VII - Amendments
The Constitution may be amended at any regular meeting of the Association by a vote of two-thirds of the active members present.
Article I - Order of Business
Call to order
Reading of the minutes
Report of the Treasurer
Report of the Committees
Article II - Duties of Officers
Section 1: President. The President shall preside at all meetings of the Association. The President shall be an ex-officio member of all committees, except the Nominating Committee. With the Treasurer, the President shall approve the payment of all monies of the Association. The President shall approve all communications sent out in the name of the Association. The President is empowered to add committees when needed.
Section 2: Vice President. a) In the absence of the President, the Vice-President shall perform the duties of the President and such other duties as the President may designate. B) In the event the office of President shall be vacated, the Vice President automatically becomes President.
Section 3: Secretary. The Secretary shall keep accurate records of the proceedings of all meetings of the Association and shall furnish a copy of her minutes to the President. The Secretary shall conduct all the correspondence of the Association and issue notices of meetings as directed by the President.
Section 4: Treasurer. The Treasurer shall receive, deposit and disburse all monies of the Association. All bills shall be approved by the President before payment. All drafts shall be signed by the Treasurer. The Treasurer shall keep an up-to-date roster of the membership and shall furnish a copy of the same standing committees (and members, if requested).
Section 5: Reporter-Historian. The Reporter-Historian shall be responsible for publicity in the local newspaper. The Reporter-Historian shall send reports of meetings and activities to the state magazine, THE TESA CONNECTION. The Reporter-Historian shall be responsible for maintaining a record of all events and presenting a history of the year’s work at the final meeting. The Reporter-Historian shall be the chairman of the Publicity Committee.
Section 6: Each officer upon retiring from office shall deliver within thirty days to her successor all monies, accounts, record books, papers, or other property belonging to the Association.
Article III - Elections
Section 1: The Nominating Committee shall consist of three members, each from a different building or school, appointed by the President. This committee shall present a slate of two names for each place to be filled (contingent on volunteers for each position). A majority vote shall be required for elections, which will be held in the summer. The installation of new officers will be held in August. Officers shall be elected for a maximum of 3 consecutive terms only.
Section 2: The President, Vice President, Secretary, Treasurer, and Reporter-Historian shall be elected for one (1) year and shall assume office immediately upon installation
Section 3: The Executive Board shall consist of the officers of the organization.
Section 1: The annual TESA dues shall be $35.00 and $0.50 per member and the TAEOP (local) dues shall be $10.00, payable by September 1.
Section 2: The fiscal and membership year of the TAEOP shall be defined as from September 1 to August 31, which coincides with the TESA membership year.
Article V - Committees
Section 1: There shall be Standing Committees appointed by the President with the approval of the Executive Board, as follows:
6. Service Project
2. Ways and Means
8. Support Staff of the Year
9. Professional Development
Section 2: The Membership Committee’s primary function is the recruitment of the new members. The Committee shall conduct a membership drive in August (or whenever the STAFF Development at TSU is).. TAEOP information, membership applications and meeting information should be distributed to all school districts in service area. Committee will keep accurate file on all members. Committee is responsible for preparing yearbook.
Section 3: The Ways and Means Committee’s primary function is to arrange and coordinate all approved TAEOP fund-raising activities.
Section 4: The Publicity Committee is chaired by the Reporter/Historian. The primary function of the committee is to gain understanding and support for TAEOP through community contacts. The Committee is responsible for placing articles and meeting notices in the local newspapers and school newspapers, and for submitting reports on meetings and activities to THE TESA CONNECTION. The Committee will send meeting/activity notices to educational office professionals in all school districts in the service area. The Committee is responsible for preparing and maintaining a yearbook/scrapbook.
Section 5: The Program Committee is chaired by the Vice President. The Committee’s primary function is to arrange for a program at the regular meetings of TAEOP.
Section 6: The Hospitality Committee’s primary function is to serve as goodwill ambassador. The Committee is in charge of all social activities of TAEOP; planning decorations, providing names tags, providing refreshments, etc. The Committee coordinates the "Welcome Aboard Project" and the Annual Bosses’ Luncheon, and the sending of cards/flowers to members or their immediate family members when appropriate.
Section 7: The Service Project Committee’s primary function is to identify and coordinate the approved service project(s) for TAEOP.
Section 8: The Scholarship Committee’s primary function is to coordinate the awarding of the TAEOP Scholarship. The Committee shall make scholarship applications available to interested members at all times.
Section 9: The Support Staff of the Year (SSOTY) Committee’s primary function is to coordinate the selection of TAEOP’s Support Staff of the Year. The Committee will make nomination forms available to members at all times.
Section 10: The Professional Development Committee’s primary function is to provide information to TAEOP membership that will enhance/facilitate their professional growth. The Committee shall keep the membership informed of workshops and/or courses for skills development; provide information on pertinent legislative actions; coordinate STEM, PSP, and CPS information; bring short information and/or learning items to meetings; and work with area schools on programs for education office professionals.
Article VI - Amendments
These By-Laws may be amended at any regular meeting of the Association by a vote of two-thirds of the active members present.
Adopted February 16, 1987
Amended September 17, 1987
Amended September 19, 1991
Amended September 17, 1992
Amended October 8, 2001
Amended October 19, 2006
Amended February 18, 2010