Campus Rules & Procedures
Attendance at a tax-assisted educational institution of higher learning is optional and voluntary. By such voluntary entrance into the academic community of Tarleton State University, students assume the obligations of performance and behavior imposed by the university relevant to its lawful missions, processes and functions. These obligations are generally greater than those imposed on citizens by civil and criminal law.
When students enter Tarleton, it is assumed they have a sincere interest in their own intellectual and social development. They are expected to learn to cope with problems using intelligence, reason and consideration for the rights of others; to obey laws and ordinances of the nation, the State of Texas and the community of which they are a part; and to conduct themselves peaceably in espousing changes they may consider necessary.
Students are expected to respect the rights and freedoms of others at all times. Students are subject to federal, state and local laws as well as university rules and regulations. A student is not entitled to greater immunities or privileges before the law than those generally enjoyed by other citizens. Students are subject to such reasonable disciplinary action as the administration of the university may consider appropriate, including suspension and expulsion in appropriate cases for breach of federal, state or local laws or university rules and regulations. This principle extends to conduct off campus which is likely to have an adverse effect on the university or the educational process, or which deems the offender as an unfit associate for the other students.
Students Rights & Responsibilities
Students have rights that are to be respected. These rights include freedom from control by any person, and in accordance with published rules and procedures of Tarleton State University or the policies of The Texas A&M University System. The right to conditions that allow students to make the best use of their time and talents toward the objectives that brought them to the institution. No officer or student, regardless of position or rank, shall violate those rights; any custom, tradition or regulation in conflict will be allowed to prevail. Students are expected at all times to recognize constituted authority, to conform to the ordinary rules of good conduct, to be truthful, to respect the rights of others, to protect private and public property, and to make the best of their time toward an education.
Alcohol & Controlled Substances
Tarleton is committed to providing comprehensive alcohol and drug education as well as prevention, early assessment, intervention and referral services. The university has adopted and implemented a program to prevent the possession, use or distribution of illicit drugs and alcohol by students and employees on the campus or as a part of any of its activities. The following rules and procedures are in effect and applies to all.
This rule applies to all individuals, including students, faculty, staff and visitors present on property owned, leased or otherwise under the control of Tarleton.
The possession or use of an alcoholic beverage, as that term is defined in the Texas Alcoholic Beverage Code, on property and/or activities under the control of Tarleton must be in compliance with System Policy 34.03 as well as state and federal laws.
Possession or consumption of alcoholic beverages on property under control of the Texas A&M University System will not be permitted except in special use buildings and facilities as designated.
Areas in which the possession or use of alcoholic beverages is prohibited include, but are not limited to, classrooms, laboratories, offices, lounges, stadiums and other athletic facilities, dining areas, meeting and party facilities and residence halls.
Students, faculty and staff who violate the provisions of this rule are subject to disciplinary sanctions under applicable university procedures.
Drug-Free Campus Policy
The unlawful manufacture, distribution, sale and/or possession of a controlled substance or drug paraphernalia on property owned, leased or controlled by Tarleton or property on which university activities are held is strictly prohibited and will not be tolerated. Also, Tarleton may enforce this rule when violations occur that directly, seriously or adversely interfere with or disrupt the educational mission, program or other functions of the university, regardless of the location.
A violation of these rules may result after a due process hearing in appropriate disciplinary sanctions. Counseling may be required in the event of probation and/or suspension. The university reserves the right to employ an outside agency to assist in the detection of illegal drugs, controlled substances and/or drug paraphernalia.
Bacterial Meningitis Vaccination
Texas Senate Bill 1107 requires that all students under the age of 22 entering an institution of higher education are required to provide evidence of the vaccination against Bacterial Meningitis no later than ten (10) days prior to the first day of the semester. The bill exempts from the immunization requirements a student who is enrolled only in online or other long-distance education courses.
Bacterial Meningitis is a serious, potentially deadly, rapidly progressive disease that must be treated immediately by medical experts. The disease is transmitted through the exchange of saliva (sharing cigarettes, toothbrushes or kissing) and living in close quarters (e.g. sharing a room/suite in a residence hall or group home).
For more information on the symptoms, consequences or treatments regarding this disease, you may contact the following: contact your own health care provider; contact the Student Health Center at (254) 968-9272 or visit the website, http://www.tarleton.edu/STULIFE/healthservices/index.html; contact the local or regional Texas Department of Health office at (254) 965-3138; or visit the websites http://www.cdc.gov/meningitis/index.html or http://www.acha.org/.
Tarleton is a member of the Lone Star Conference and NCAA Division II. The Lone Star Conference includes teams from Texas, Oklahoma and New Mexico. Tarleton offers the following women’s sports: volleyball, basketball, tennis, indoor and outdoor track and field, softball, golf and cross-country. Men’s sports include football, basketball, baseball, cross-country, and indoor and outdoor track and field.
Student Group Guidelines for Athletic Contests
In order to promote better sportsmanship at athletic contests, the Tarleton State University Athletic Council has established the following guidelines:
a) Derogatory signs are banned.
b) During football games, other fans’ vision should not be obstructed.
c) At basketball games:
- Groups operate from the north stands at Tarleton, never behind visitor’s bench area.
- Boundary lines extend to walls.
- At Tarleton, visiting fans will have a reserved area.
- No cleated shoes are allowed on the gym floor.
- Person or persons should comply immediately when requested to cease activity.
- Groups or members of groups should refrain from any activity that endangers their health and/or safety.
General Events & Activities
- Each student organization shall furnish, by OrgSync, the Office of Student Engagement a complete list of its officers, their addresses and phone numbers. This list shall be revised promptly at the beginning of each long semester or when changes occur.
- All events that utilize university resources are considered university events and require a sponsoring department/student organization.
- An activity permit is required for any event, meeting or activity that any registered student organization is sponsoring. This applies to events held on and off campus.
- Registered Student Organizations are requested to reframe from scheduling activities/events during home athletic events.
- The time and place of meetings for clubs or organizations must be approved a minimum of 10 days prior to the event by the Office of Student Engagement through the approval of an activity permit. Activity permits are available online or by contacting the Office of Student Engagement. The permit requires approval by the organization’s faculty or staff advisor, the individual responsible for the room reservation (Thompson Student Center, Registrar or Student Engagement) and the Executive or Assistant Director of Student Engagement.
- Any organization sponsoring an on-campus or off-campus fundraising event must obtain prior approval from the organization’s advisor and the Executive or Assistant Director of Student Engagement through the approval of an activity permit.
- Meetings, activities, events, social affairs, programs or athletic contests may not be held during the final examination period. The restricted activity period is approximately one week prior to final exams. The dates of the restricted activity period are printed annually in the University Catalog and available online at http://www.tarleton.edu/scripts/calendar/default.asp. The appropriate Vice President may grant exceptions.
- The possession or use of an alcoholic beverage, as that term is defined in the Texas Alcoholic Beverage Code, on property and/or activities under the control of Tarleton must be in compliance with System Policy 34.03 as well as state and federal laws. Violation of this policy will be sufficient reason for immediately stopping the social activity in question and suspension of the students participating. Each club or organization is responsible for enforcing this regulation at its own events.
- Individual organizations will be held responsible for property damage in any university facility they use.
- Activities will end no later than midnight Sunday through Thursday unless special approval has been obtained from the Executive Director of Student Engagement.
- Due to the increased concern regarding the liability and safety of students and student organizations at Tarleton, the Office of Student Engagement requires a written activity proposal accompanying the activity permit for any event classified as “open” or including alcoholic beverages. An outline for this proposal can be obtained from the Office of Student Engagement or can be found at http://www.tarleton.edu/STULIFE/studentactivities/stuact/stuactForms.html or by contacting the Office of Student Engagement.
- Attendance at all university or organizational activities is limited to enrolled students and their guests unless an activity proposal has been filed and approved. Failure to comply with any and all university rules may result in disciplinary action. Approval of activity permits or building use requests will be given only to registered student organizations maintaining an active status. The criteria for maintaining an active status are as follows:
a) Organizations shall file an organizational update within one month of the first day of class at the beginning of each long semester. It is the responsibility of the organization’s president to submit the necessary documents. Failure to do so will result in the organization being placed on inactive status.
b) Organizations shall demonstrate by their actions that they are working to achieve their purposes as outlined by their statement of purpose, constitution and bylaws.
c) Organizations shall remain in good standing with the university and shall conduct affairs in a lawful manner in accordance with university rules and procedures, state, local and federal laws.
Recognition of an organization may be withdrawn by the Executive or Assistant Director of Student Engagement for noncompliance with rules set forth in the Student Rules, Organizational Handbook and the Code of Student Conduct. Appeals of the revocation of recognition will be made through the Dean of Students. Appeals must be made in writing and must be submitted within five (5) days of the date on the revocation letter
Tarleton State University is supportive of student engagement activities both on and off campus, and also recognizes that the safety of its students is of utmost importance. This recognition includes all student travel to and from the university. The requirements outlined in this rule apply to activities and events that are organized and sponsored by Tarleton or those activities and events that require travel and are more than 25 miles from campus.
With respect to travel, the requirements outlined in this rule apply when one or more students presently enrolled at Tarleton travel to an activity or event that is organized and sponsored by Tarleton; that is funded by Tarleton using a vehicle owned or leased by Tarleton; and/or sponsored by a student organization registered at Tarleton. Examples of vehicles include cars, vans, buses or planes that are either owned by Tarleton or are secured through commercial agencies.
Procedures & Responsibilities
Tarleton Rule No. 13.04.99.T1 outlines the following travel safety guidelines.
During travel situations specified above, students shall abide by the following safety guidelines:
- In accordance with State law, drivers and passengers must use seat belts or other available safety restraints.
- Drivers, occupants and their luggage must not exceed the official maximum capacity of the vehicle used.
- Drivers must possess a valid driver’s license that is appropriate for the classification of vehicle being driven.
- Operator fatigue must be considered when selecting drivers. On lengthy trips, alternate drivers should be used to avoid fatigue.
- Drivers must have completed Tarleton’s driver training program.
Tarleton has specific procedures that must be followed for student travel. Those procedures can be found at http://www.tarleton.edu/STULIFE/studentlife/studenttravel.html or by contacting the Division of Student Life office.
Hazing is against the rules of Tarleton State University and the laws of the State of Texas. The Office of Student Judicial Affairs within the Division of Student Life will has the responsibility to enforce all legislation, laws and regulations pertaining to this issue.
- Hazing is a criminal violation under Texas law. A person may be found guilty of criminal conduct for hazing, encouraging hazing, permitting hazing, or having knowledge of the planning of hazing incidents and failing to report in writing his/her knowledge to the Dean of Students or the Office of Student Judicial Affairs.
- Both failing to report hazing and hazing that does not result in serious bodily injury are Class B misdemeanors. Hazing that results in serious bodily injury is a Class A misdemeanor. Hazing resulting in a death is a state jail felony. An organization found guilty of hazing may be fined $5,000 to $10,000 or, for incident causing personal injury or property damage, an amount double the loss or expense incurred because of the hazing incident.
- It is not a defense to prosecution that the person hazed consented to the hazing activity.
- Any person reporting a specific hazing incident to the Dean of Students or other official Student Life Officer is immune from civil and criminal liability unless the report is in bad faith or malicious.
- The state law does not limit or affect an educational institution’s right to enforce its own penalties against hazing.
- The Education Code defines hazing as “any intentional, knowing, or reckless act occurring on or off the campus of an educational institution, by one person or acting with others, directed against a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization.” The statue contains a list of conduct which constitutes hazing.
Hazing includes, but is not limited to, any type of physical brutality or physical activity that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student (i.e. sleep deprivation, exposure to the elements, calisthenics); activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug or other substance that subjects the student to an unreasonable risk of harm or that adversely effects the mental or physical health or safety of the student; activity that intimidates or threatens the student with ostracism; activity that subjects the student to extreme mental stress, shame or humiliation; or that adversely effects the mental health or dignity of the student.
The aforementioned activities are examples of specific hazing offenses only; any type of activity that falls within the general definition of hazing is prohibited under the hazing law. Organizations that are covered under this law include a fraternity, sorority, association, corporation, order, society, chorus, cooperative, corps, club or service, social, or similar group, whose members are primarily students at an educational institution. A student includes an individual registered or in attendance at an educational institution, an individual accepted for admission at an educational institution, or an individual who is on vacation from an educational institution and intends to attend that institution during any of its regular sessions after that period of scheduled vacation.
A person commits an offense under the hazing law if that person:
a) Engages in hazing;
b) Solicits, encourages, directs, aids or attempts to aid another in engaging in hazing;
c) Intentionally, knowingly or recklessly permits hazing to occur; or has firsthand knowledge of the planning of a specific hazing incident involving a student in an educational institution or firsthand knowledge that a specific hazing incident has occurred and knowingly fails to report said knowledge in writing to the Dean of Students or Office of Student Judicial Affairs.
Network Acceptable Use Policy
Tarleton State University provides students, faculty and staff with one or more computer accounts (user-IDs) that permit use of the university’s technology resources. Use of these is a privilege, not a right. When using these resources, individuals agree to abide by the applicable rules, regulations and policies, as well as federal, state and local laws. The university reserves the right to limit, restrict or deny access to its technology resources, as well as to take disciplinary and/or legal action against anyone in violation of these regulations or applicable laws. Users of the university’s technology resources must comply with the rules and regulations outlined in the Information Resources Acceptable Use policy, but must also comply with other university rules and regulations and with The Texas A&M University System policies against harassment, plagiarism and unethical conduct and any procedures that govern computer usage at a particular facility on campus.
The university assigned email account (go.tarleton) is the university’s official means of email communication with students, faculty and staff at Tarleton State University. Individuals are responsible for all information sent to them via their university assigned email account. Please refer to Standard Administrative Procedure 29.01.03.T1.05 for additional guidelines regarding the use of a university assigned email account.
You can share the lecture notes you wrote in class with a friend, but sharing content that is not your own without the permission of the owner can get you into a lot of legal trouble.
The most commonly known copyright infringement practice is through peer-to-peer (P2P) software because these programs typically do not have authorization to be sharing copyrighted materials. They allow you to choose what files you are allowing others to download without requiring permission to share those files.
How Bad Can It Be? You can reference the official RIAA website at http://www.riaa.com/physicalpiracy.php?content_selector=piracy_online_the_law to review the law and penalties for illegal downloads.
All publications (including advertisements) generated from within the university will adhere to the following standards:
- When a statement of accreditation is used, proper wording will be obtained from the Provost and Executive Vice President of Academic Affairs.
- Content and design will accurately reflect the educational programs, services and goals of the institution. Rigorous attention will be given to the principles of good taste.
- All display advertisements must have the approval of the Department of Marketing & Communications.
- The quality of writing and design will be appropriate to a quality institution of higher education. All publications and advertisements to be distributed to the public in limited numbers, (i.e. letters and brief brochures intended for a specific purpose and audience) must be approved by the appropriate department head or director. The Division Vice President or designee will approve all mass-produced publications such as catalogs, handbooks and brochures prior to publication. All mass-produced publications for public audiences must also be approved by the Department of Marketing & Communications.
Photography and Recording of Students
Tarleton State University reserves the right to photograph and record (through the use of still, video, audio or other medium) students on campus and at University-sponsored functions and events. Attendance at educational, athletic and social events is deemed to constitute consent on behalf of the student. The University reserves the right to use, broadcast, distribute and/or publish any part of such images, likenesses, voices, appearances and/or performances for promotional, advertising, educational or other honorable purposes.
Publicity Rules & Procedures
The Executive Director of Student Engagement will make interpretation of any publicity rule. Publicity that does not meet publicity regulations will not be approved for distribution. The Office of Student Engagement reserves the right to remove any publicity that doesn’t adhere to the following rules:
- All publicity displayed on campus, other than those of academic or administrative departments, is to be approved by the Office of Student Engagement before being placed on campus. The Office of Student Engagement, prior to posting, must stamp each sign/flyer. Exceptions include signs made by the TTS/TTP, cheerleaders and students running for elective office. These groups must adhere to all other publicity rules.
- Publicity may not be posted more than two weeks prior to the scheduled event.
- Publicity content should be in good taste. No sign may be posted that contains any material that is obscene, vulgar, offensive, libelous or suggests a misrepresentation of the institution. The Executive Director of Student Engagement makes interpretation.
- Publicity should not advocate the deliberate violation of any federal, state, local or university law; or advertise a function involving illegal alcoholic beverages or drugs.
- Publicity advertising alcoholic beverages, including the use of logos, slogans, promotional concepts, etc., is strictly prohibited.
- Publicity should not promote the use of alcoholic beverages or drugs. The phrase B.Y.O.B. may NOT be used on publicity.
- All publicity material must be removed within 72 hours after the scheduled event. Failure to do so will result in a probationary period for posting publicity.
- The use of paints, whitewash, ink, chalk or similar materials on any University property is prohibited.
- No posting on vehicles on university property.
- No holes may be dug on campus.
- Please contact the OZONE to assist registered student organizations with printing of fliers and posters.
Students, faculty and staff may post publicity advertising the one-time sale of items, soliciting roommates, etc. However, if the individual is promoting a business, the off-campus business/organization policy applies.
Flyers & Posters
Upon approval by the Office of Student Engagement, the flyer/poster may be hung on any designated bulletin board or kiosk on campus. No nails, glues or staple guns may be used. The maximum size flyer/poster allowed on bulletin boards is 11 inches by 17 ½ inches. The maximum size flyer/poster allowed on kiosks is 28 inches by 22 inches (poster size).
The following areas will not be approved for displaying any type of publicity:
- Trash cans anywhere on campus
- Doors of any building
- Windows or glass walls
- Telephone poles
- Inside walls of all buildings
- Lights poles
- Vehicles on university property
- Flag poles
Banners posted on outside walls must be 3 feet by 4 feet minimum and 3 feet by 8 feet maximum. The Office of Student Engagement must approve banners prior to hanging. Banners may be hung with duct or masking tape. No glues, nails or staple guns are allowed. The organization is responsible for removing the banner following the activity. The Administration Building and the Trogdon House are off limits. Contact the Thompson Student Center office at (254) 968-9256 for outside banner information.
Thompson Student Center:
Banners are not to exceed 3 feet by 8 feet. The Office of Student Engagement must approve banners. Upon approval, banners must be delivered to the TSC Information Desk to be hung by TSC personnel. TSC personnel will be responsible for taking banners down.
Residence Hall Lobbies:
Banners are not to exceed 3 feet by 8 feet. The Office of Student Engagement, prior to hanging, must approve banners. Once approval has been granted, the Director of Residential Living & Learning must be contacted regarding distribution of banners in residence halls. The organization is responsible for removing the banner following the activity.
All Other University Buildings:
Banners will be approved on an individual basis for other university buildings. The Executive Director of Student Engagement must be contacted to make special arrangements in other facilities.
Posting in Residence Halls
All requests to distribute publicity in the residence halls should be directed to the Office of Student Engagement for approval. Once approval has been granted, the Director of Residential Living & Learning must be contacted regarding distribution of publicity in residence halls. Publicity may be distributed as designated by the Director of Residential Living & Learning ONLY. Typically, publicity is not placed under doors.
The Office of Student Engagement should be notified before sandwich boards are placed on campus. Each Organization is limited to 3 sandwich boards. Sandwich boards must be placed in designated areas only. Consult with the Office of Student Engagement for proper placing. Sandwich boards that contain more than generic information about an organization should have the content of the sign approved prior to being placed on campus. Sandwich boards must be removed when requested by the Office of Student Engagement for special occasions or circumstances. Extended times that sandwich boards may be out on campus will be considered on an individual basis. All sandwich boards must be removed at the end of each semester prior to restricted activities. It is the responsibility of the organization to keep sandwich boards standing upright and in good condition while on campus. Board size may not exceed 2 ½ feet by 4 feet.
Permission must be obtained from the Executive Director of Student Engagement to solicit or distribute advertising or handbills on university property. Specially designated bulletin boards are available for off-campus businesses and organizations.
The Executive Director of Student Engagement will determine the number of flyers that may be posted in these areas. No publicity may be placed on vehicles located on university property. Off-campus businesses and organizations may set up a table for solicitation purposes. Tables are available in the Thompson Student Center by reservation only. The cost is $150 for the first day and $100 every day thereafter.
The JTAC student newspaper offers several publicity options. Contact The JTAC office at (254) 968-9056 or http://www.jtacnews.comfor more information.
Permission must be obtained from the Executive Director of Student Engagement to solicit and distribute advertising, handbills or other material on Tarleton State University property. Tarleton reserves the right to limit time, place and manner of solicitation. Therefore, any activity permit must be filed 10 days prior to an event with the Office of Student Engagement.
Additional Publicity Options
Several facilities offer special publicity options. Table tents can be used in the Thompson Student Center, (254) 968-9256), and the Dining Hall, (254) 968-9445. Contact these areas for further information about the use of table tents. An electronic message system is available in the Thompson Student Center. Contact the Operations Office, (254) 968-9256, for further information. An electronic sign located in the parking lot of Memorial Stadium is available for messages. Student Organizations may display a message three (3) days prior to an event at no charge. Additional days cost $5 per day. Contact the Athletic Department, (254) 968-9185, for further information.
Any other types of publicity not covered in this section should be cleared with the Office of Student Engagement prior to publicizing or distribution.
Students who fail to heed a summons to report to an administrative official or office subject themselves to immediate suspension from the university or other disciplinary action.
Smoking and Tobacco Use
Tarleton State University Rule No. 34.05.99.T1, establishes guidelines governing smoking and the use of tobacco products on Tarleton property and identifies university property where smoking and tobacco use is restricted.
Smoking shall have the meaning specified in System Policy 35.04, Smoking.
Tobacco means all forms of tobacco products including but not limited to cigarettes, cigars, water pipes (hookah), bidis, kreteks, electronic cigarettes, smokeless tobacco, snuff and chewing tobacco. This term includes any device that could be used to facilitate the smoking of a tobacco product.
University Property means property located in the state of Texas that is owned, operated, leased, occupied or under the administrative control of the Tarleton’s president. For purposes of this rule, this includes but is not limited to all grounds, buildings and structures, sidewalks, parking lots, walkways, and all vehicles owned, leased or rented by Tarleton.
- Housing and athletic facilities. Tarleton owned and leased housing (apartments, residence halls), and all indoor air space of university owned athletic facilities and outdoor public seating areas in athletic arenas will be smoke-free.
- Eating areas. Eating areas (dining halls, cafeterias, food courts, snack bars) will be smoke-free and tobacco-free.
- Buildings and Vehicles. Where possible, the building exterior within fifty (50) feet of all entrances to buildings, and vehicles, owned or leased under the administrative purview of the Tarleton’s president, will be entirely smoke-free and tobacco-free. This rule will apply to all indoor air space including foyers, entryways and classrooms, individual faculty and administrative offices, and sidewalks, parking lots, walkways, and attached parking structures located immediately adjacent to such buildings and structures.
- On approval of the president, the smoking and tobacco restrictions described in this rule may be expanded to include all university property in order to establish a tobacco-free campus.
- It is the responsibility of all members of the campus community, including visitors, to observe these requirements. This rule relies on the thoughtfulness, consideration and cooperation of smokers and tobacco-users for its success. Those violating this rule should be reminded of this rule and asked to comply.
- Tobacco users are requested to utilize university-designated “smoking zones” located around campus and marked with green signs.
- Department heads or others with purview over facilities shall ensure that the rule is communicated to everyone who occupies space in the facility.
- The vice president for finance and administration (VPFA) will provide signage and Transportation Services will provide notice for university vehicles.
- Violations of this rule may result in corrective action as prescribed by system policies and regulation and university rules and procedures. Visitors refusing to comply may be asked to leave campus.
It is expected that all those who smoke or use smokeless tobacco products will voluntarily comply with both the spirit and the intent of this rule. If anyone feels that the rule is being violated, they may report it to the Office of the Dean of Students or to University Police.
Students should dress suitably for all occasions. Students are required to meet dress standards set by individual instructors.
Animals are not permitted in university buildings except those assisting the physically or mentally impaired, in accordance with university procedures.
The university assigned account (go.tarleton) is the university’s official means of email communication with students, faculty and staff at Tarleton State University. Individuals are responsible for all information sent to them via their university assigned email account. Notifications sent to a student’s university assigned email account is considered a good-faith effort to notify a student by the university.
Employers, employees and students will not engage in discrimination against individuals with HIV/AIDS. Employees and students with HIV/AIDS are entitled to the same rights and opportunities as individuals with other communicable diseases and/or other disabilities.
Tarleton provides and maintains educational strategies and/or information to prevent students from being infected with the Human Immunodeficiency Virus (HIV), to limit the consequences of established infection and to provide comprehensive HIV/AIDS information for all concerned individuals. The university will respond to each AIDS case on an individual basis subject to prevailing medical research and current legal opinion, using as a guide the American College Health Association’s General Statements on Institutional Response to AIDS. Tarleton is committed to providing comprehensive HIV/AIDS education as well as early intervention, counseling and referral services.
The Student Health Center, assisted by the Student Counseling Center, will provide these services to the university community. Each student is responsible for obtaining educational information and materials from the designated offices. The patient’s rights of nondiscrimination, confidentiality and privacy shall be honored as provided for under state and federal law.
Emergency Notification Protocol
Tarleton’s emergency notification system gives the university the ability to communicate health and safety emergency information quickly through technology such as email, text message, social media, digital message boards and through the internal and external public address systems. Students, faculty and staff are automatically enrolled into Code Purple, Tarleton’s emergency notification system. Individuals within Code Purple can opt-out at any time.
The following individuals have been delegated to develop the content contained within each emergency message and issue any subsequent alerts:
- Vice President for Student Life and Dean of Students
- Director of Risk Management and Compliance
- University Police Chief
Code Purple and other emergency notification systems will only be activated for the following:
- Incidents as described in the appendices of Tarleton State University Emergency Management Plan.
- Weather Related Closures as provided in SAP 34.07.01.T1.03
- As authorized by the university president or designee
Should weather or other conditions occur such that normal campus operations could be impeded, information will be released through appropriate local broadcast media, Tarleton’s emergency alert system and other university resources. Tarleton administration will attempt to accomplish this notification by 6 a.m. inclement weather announcements will be broadcast as follows:
- Radio and Television
- Posting on Tarleton’s website
- Email to faculty, staff and students
- Code Purple
- Tarleton Control Center, (254) 968-9369
- Media Notification
The list of radio and television stations to be contacted is as follows:
- KSTV-FM, 93.1
- WBAB-AM, 820
- KXAS (5) – NBC Affiliate
- WACO-FM, 99.9
- KWTX (10) – CBS Affiliate
Fort Worth, Southwest Metroplex, and Midlothian Campuses
- WBAP-AM, 820
- KXAS (5) – NBC Affiliate
- Code Purple
Students, faculty and staff will be notified instantaneously of university closure decisions due to inclement weather through Code Purple. Code Purple is an emergency notification service that gives the university the ability to communicate health and safety emergency information quickly – by email and text message. Students, faculty and staff are automatically enrolled into Code Purple and can opt-out at any time. Additional information about Code Purple can be found at http://www.tarleton.edu/codepurple/index.html or by contacting the Computer Helpdesk.
Faculty, staff and students should assume normal operation of the university if no announcements have been made via the outlets listed above. Employees and students should use good judgment about driving to and from the campus when traveling conditions are hazardous.
Principle of Equal Education
In compliance with Title VI of the Civil Rights Act of 1964, Tarleton has an abiding institutional commitment to the principle of diversity in all areas. In that spirit, admission to Tarleton State University and any of its sponsored programs is open to all qualified individuals without regard to any subgroup classification or stereotype. These benefits include some matters as housing, financial assistance, recruitment and any type of personnel service.
Privacy of Information
Tarleton State University complies with the Family Educational Rights and Privacy Act (FERPA) and state statutes with respect to security of student records. Under the FERPA Act of 1974, certain data designated as directory information may be made public unless the student desires to withhold it.
Directory Information (may be made public)
- Student name
- Local address
- Home address
- Telephone listing
- Date and place of birth
- Major field of study
- Military service status
- Religious preference
- Participation in officially recognized activities and sports
- Dates of university attendance
- Degrees and awards received
- The most recent previous education agency or institution attended
Any undergraduate or graduate student wishing to withhold this information should, within 10 days after the first class day, complete the Information Release Restriction form available from the Office of the Registrar. A published privacy statement is provided in the University Catalog prior to the table of contents. Additional information about FERPA can be found at http://www.tarleton.edu/registrar/privacyInformation.html or by contacting the Office of the Registrar.
Student academic records are maintained in electronic form in the Office of the Registrar. Student records are password protected with access restricted to individuals, such as academic advisors and individuals who have an educational role in maintaining student records. The level of access is also controlled, with the highest level of access given to those who have the ability to change a record (i.e. data entry personnel and their supervisors), and lower levels of access for academic advisors, faculty and administrators.
Security of Health and Counseling Records
Confidentiality and security of student health and counseling information and records (electronic or otherwise) are governed by Texas law. Except under certain circumstances specified in Texas Law, information and records cannot be released without consent from the student. All health care and counseling professionals adhere to Texas law and to ethical standards of practice set forth by recognized state and national health and mental health professional associations.
Paper charts and records are stored in secure files that are locked in file rooms within the respective department with which the student makes contact, Counseling or Health. The Health Center and Counseling Center departments have physically distinct file rooms; charts and records are not shared between departments.
Electronic records and databases in both the Health Center and the Counseling Center are maintained and stored through the university Information Technology Services department. The Information Technology Services department maintains all security sensitive data for the university and has additional, specific, confidential agreements with both the Health Center and the Counseling Center. The Health Center and the Counseling Center departments have processes that incorporate password protections/authentications and restricted user level securities to assure that only authorized professionals have access to restricted confidential information on computers used in the respective department. Data storage, backup and recovery processes have been developed and are managed through the Information Technology Services department.
Tarleton is committed to providing assistance to people harmed by sexual assault and/or relational violence and does so through a variety of services. Sexual assault is non-consensual sexual acts involving force, manipulation or coercion. It is an act of aggression, violence and power.
If a student is a victim of sexual assault, he or she may contact and/or seek the assistance of the Title IX Coordinator in Risk Management and Compliance at 254-968-9754, the Deputy Title IX Coordinator, who serves as the AVP of Employee Services at 254-968-9128, the Deputy Title IX Coordinator, who serves as the Assistant Dean of Students, in the Office of Student Judicial Affairs at 254-968-9490, or the Deputy Title IX Coordinator, who serves as the Athletic Compliance Officer at 254-968-0560. University Police may also be contacted at 254-968-9002, as well as local police, if a student chooses to do so. Victims of sexual assault or rape may be eligible for reimbursement for any medical or psychological/counseling expenses incurred as a result of the sexual act from the Crime Victims Compensation Act. Victims of sexual assault may file a student conduct complaint with the Title IX Coordinator in Employee Services at 254-968-9128, the Deputy Title IX Coordinator, who serves as the Assistant Dean of Students, in the Office of Student Judicial Affairs at 254-968-9490, or the Deputy Title IX Coordinator, who serves as the Athletic Compliance Officer at 254-968-0560.
Possible sanctions are listed under the Code of Student Conduct. Both the victim and the accused are allowed to have an advisor (who could be an attorney) present during campus disciplinary hearings. The victim and the accused shall be informed of the final outcome. In sexual assault hearings, the victim and the accused both have the right to appeal the final outcome based on the appealable sanctions in the Student Rules.
Counseling is available for both victim and accused involved in a sexual assault is available through the Student Counseling Center. Locally, referrals can be made for females victims to Cross Timbers Family Services. Information concerning prevention of sexual assault is also available through the Student Counseling Center and the University Police Department. Taking sexual advantage of a person who is mentally or physically incapable of giving consent (for example, intoxication) is rape. Although rape is usually a crime committed against women, it can also happen to men.
Consult Tarleton’s Student Right-To-Know and Campus Security Act of 1990 Information booklet or visit http://www.tarleton.edu/site/documents/cleryact.pdf.
Tarleton State University tolerates no sexual harassment behaviors. Sexual harassment is unwanted, unwelcome sexual advances; requests for sexual favors; and/or other verbal, visual or physical conduct of a sexual nature. Sexual harassment occurs when submission to or rejection of this type of conduct explicitly or implicitly affects an individual’s job performance or academic performance. According to Title VII of the 1964 Civil Rights Act, and Title IX of the 1972 Education Amendments, sexual harassment is a form of sex discrimination and is illegal. Additional information about Tarleton’s sexual harassment policy and procedure is available by reading Tarleton Rule No. 08.01.01.1T.01.
Disclosures to Alleged Victims
The institution will, disclose to the alleged victim of a sex offense, the results of any disciplinary hearing conducted by the college against the student who is the alleged perpetrator of the crime or offense. If the alleged victim is deceased as a result of the crime or offense, the institution will provide the results of the disciplinary hearing to the victim’s next of kin, if so requested.
Student media and the student press are valuable aids in establishing and maintaining an atmosphere of free and responsible discussion. They promote intellectual exploration of university activities, issue and events and current topics of debate in local, national and world news. They are means of bringing student concerns to the attention of the faculty and the institutional authorities and of formulating opinions on various issues on the campus and in the world at large.
In response to the editorial responsibility of students, the university must provide sufficient editorial freedom and sufficient financial autonomy for the student media/publications to maintain their integrity of purpose as vehicles for free inquiry and free expression in an academic community. Institutional authorities, in consultation with students and faculty, have a responsibility to provide written clarification of the role of student media/publications, the standards to be used in their evaluation and the limitations on external control of their operation. At the same time, the editorial freedom of student editors entail corollary responsibilities to be governed by the canons of responsible journalism, such as avoidance of libel, indecency, undocumented allegations, attacks on personal integrity and the techniques of harassment and innuendo.
As safeguards for the editorial freedom of student media/publications, the following provisions are necessary:
- The student press should be free to express ideas clearly and without fear of censorship within the parameters of responsible, ethical journalism.
- Editors and managers should be free to develop their own editorial rules and procedures and news coverage within the parameters of responsible, ethical journalism.
- All university published and financed student media/publications will explicitly state on the editorial page that opinions expressed are not necessarily those of Tarleton State University or the student body.
Students' Role & Participation in Institutional Decision Making
Students provide input into the decision-making process through the Student Government Association. Student representatives serve on most standing university committees. Various advisory groups and committees, who include students, are formed to address specific issues. In addition, the university encourages students not serving on formal bodies to express their ideas and suggestions so that they may be considered in the decision-making.