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Room Reservations

Student organizations that are registered with the Office of Student Activities may reserve academic classrooms through the Registrar's Office free of charge.  Room reservations are valid only for the current semester and are made on a first-come, first serve basis.  Academic programs have priority when deciding room assignments and student organizations may be temporarily reassigned if necessary.  Student organizations should complete the activity permit in its entirety showing all meeting dates.  Incomplete permits may delay the room assignment process.  Students may use the Academic Calendar and the Important Dates below as a guide in filling out the activity permit.

Regulations

  • Student groups are expected to leave classrooms as they find them (return furniture to original position, put all trash in trash cans, etc).  Any group leaving a room in poor condition may lose their privileges.
  • Student groups meeting in academic buildings should conduct their activities quietly as classes may be held nearby.
  • Students will need to keep a copy of their activity permit with them when meetings are being conducted, in the event university officials need confirmation of approval.
  • Students may also need to provide student identification if requested by a university official.
  • Students should report any unusual occurrences to the Tarleton Police at 254-968-9002.

Academic Space

The space and facilities of the university are intended primarily to support the on-going instructional program of the institution. Secondary priority is given to programs sponsored and conducted by university academic and administrative departments, by organizations affiliated with such departments, or by registered student organizations. Other use of campus space and facilities may be permitted for activities intended to serve or benefit the university community.

Important Dates


Date Description
Fall 2009
August 24 Fall 2009 classes begin
August 24 Student organizations may request temporary room assignments
August 26 Last day to register for university credit
September 7 Labor Day- No classes
September 9 Last day to drop courses with no record (16 week course)
September 10 Student organizations may request permanent room assignments for fall
October 14 Midterm grades due
October 19-24 Homecoming week
November 2 Last day to drop with a Q (16 week courses)
November 9 Registration for spring 2010
November 25 Classes are dismissed at noon.  Holiday period begins at 5 pm.
November 26-27 Thanksgiving holiday.  UNIVERSITY CLOSED.
December 1 Last day student groups can meet. 
December 2 Restricted activities period begins 8 am. 
December 3 Last class day; last day to withdraw from the university
December 4 STUDY DAY. Final exams begin at 6:30 pm.
December 5-10 Final exams.
December 12 Commencement


Spring 2010
January 19 Spring 2010 classes begin
January 19 Student organizations may request temporary room assignments for spring
January 19-21 ADD/DROP/LATE REGISTRATION
February 3 Last day to drop a course with no record (16 week course)
February 4 Student organizations may request permanent room assignments for spring
March 10 Midterm grades are due
March 15-19 SPRING BREAK
April 2 No classes
April 5 Last day to drop a course with a Q (16 week courses)
April 12 Registration for summer & fall 2010
May 3 Last day student organizations can meet
May 4 Restricted Activities begins 8 am. 
May 5 Last class day; last day to withdraw from the university
May 6 Study Day.  Finals begin at 6:30 pm
May 7-12 Final exams
May 15 Commencement


other university facilities

Students wishing to reserve non-academic rooms such as that in the Library, conference rooms, etc will need to contact those individual areas to request use of those rooms.  Please refer to the activity permit for who to contact regarding reserving other university facilities.  Students who wish to reserve departmental conference rooms should contact department secretaries.  Use the University Directory to find additional contact information.

ACTIVITY PERMIT

Download the Activity Permit.


Questions?

Have questions if a room is available, or about your room reservation, please contact Lori Algood at 254-968-9388 or algood@tarleton.edu.