Registrar

Room Reservations

Academic Space

• The space and facilities of the university are intended primarily to support the on-going instructional program of the institution.
• Secondary priority is given to programs sponsored and conducted by university academic and administrative departments, by organizations affiliated with such departments, or by registered student organizations.
• Other use of campus space and facilities may be permitted for activities intended to serve or benefit the university community.

Room Reservations for Faculty/Staff

• Reservations for meetings and/or event space in academic buildings/classrooms on the Stephenville campus may be requested through the Registrar's Office using the AdAstra Online Event Request System.  As a resource, please review the Request an Event Instructions for Faculty/Staff. 
• Academic classroom space is subject to availability.
• Other University Facilities- those wishing to reserve non-academic classrooms such as the library, conference rooms, etc will need to contact those individual areas to request use of those rooms. 

Request AdAstra User Access

Faculty/Staff who request academic classroom space on a regular basis for their meetings and/or events to be held on campus, may request user log in credentials for AdAstra.  Please contact Jana Boatright at jboatright@tarleton.edu for official AdAstra log in credentials. 

Questions? Questions regarding room availability, or about room reservations please contact Lori Algood at 254-968-9388 or algood@tarleton.edu. 

Room Reservations for Student Organizations

• Student organizations that are registered with the Office of Student Activities may reserve academic classrooms through the Registrar's Office free of charge. 
• Room reservations are valid only for the current semester and are made on a first-come, first serve basis. 
• Academic programs have priority when deciding room assignments and student organizations may be temporarily reassigned if necessary. 
• Student organizations should complete the activity permit in its entirety showing all meeting dates. 
• Incomplete permits may delay the room assignment process.  Students may use the Academic Calendar and the Important Dates below as a guide in filling out the activity permit.

Regulations

• Student groups are expected to leave classrooms as they find them (return furniture to original position, put all trash in trash cans, etc).  Any group leaving a room in poor condition may lose their privileges.
• Student groups meeting in academic buildings should conduct their activities quietly as classes may be held nearby.
• Students will need to keep a copy of their activity permit with them when meetings are being conducted, in the event university officials need confirmation of approval.
• Students may also need to provide student identification if requested by a university official.
• Students should report any unusual occurrences to the Tarleton Police at 254-968-9002.

Important Dates

Student organizations may begin reserving academic space on the following dates for their group meetings during the fall 2012 semester:

• Temporary room assignments- August 27, 2012
• Permanent room assignments- September 13, 2012

Please view the Academic Calendar for other important dates. 

Other University Facilities

• Students wishing to reserve non-academic rooms such as that in the Library, conference rooms, etc will need to contact those individual areas to request use of those rooms. 
• Please refer to the activity permit for who to contact regarding reserving other university facilities. 
• Students who wish to reserve departmental conference rooms should contact department secretaries. 
• Use the University Directory to find additional contact information.

Activity Permit

Download the Activity Permit.

Questions? Have questions if a room is available, or about your room reservation, please contact Lori Algood at 254-968-9388 or algood@tarleton.edu.