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Financial Aid Consortium Frequently Asked Questions

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WHAT IS THE FINANCIAL AID CONSORTIUM PROCESS?

Which institutions does Tarleton have consortium agreements with?

Tarleton State University has financial aid consortium agreements with the following institutions:

  • Hill College
  • McLennan Community College
  • Navarro College
  • Tarrant County College
  • Weatherford College
  • Central Texas College (Texas A&M University-Central Texas in Killeen)
  • Temple College (Texas A&M University- Central Texas in Killeen)
How does the financial aid consortium process work?

The financial aid consortium is a coordinated effort between partner institutions to aid students in receiving financial assistance so they may complete their education in a timely manner. 

  • Students registered for courses both at Tarleton and a community college during a fall or spring semester may be interested in the financial aid consortium. 
  • Financial aid must be processed through Tarleton State University. 
  • Students must be enrolled in a minimum of 3 hours for the fall or spring semester at Tarleton State University and one of the partner consortium institutions (host).  Consortium agreements are not available for the summer session. 
  • Courses taken at the community college (host institution) are verified by the Tarleton Registrar's office for transferability and use towards a degree plan
  • Students are encouraged to verify the transferability of their courses to Tarleton prior to submitting the consortium agreementDevelopmental and audited courses are not eligible for the financial aid consortium.  
  • Courses approved for the consortium agreement will be added to the students' Tarleton registration, increasing the number of hours they are registered for. 
  • Tuition and fees will be charged separately for the courses taken at the respective community college (host institution). 
    • For example, courses taken at Tarleton State University will only be charged Tarleton tuition and fees (students will not be charged for the consortium hours added to their schedule). 
    • Courses taken at the community college (host) will be charged their tuition and fees.  
    • Student are responsible for making arrangements or paying the tuition and fees at the community college by their deadlines.  Tarleton State University cannot send payments on behalf of the student to the community college.
  • Students will be reimbursed for the tuition and fees they must pay at the community college (host institution) in the form of a direct deposit (E-refund) or check made out to them directly once classes begin at Tarleton for the specified semester.  Students must sign up for direct deposit E-refund in order to receive this service.  Visit the Business Office website for instructions on how to sign up for E-refunds.
  • At the end of each semester that a student participates in the financial aid consortium, an official transcript from the community college (host) must be submitted to Tarleton to post the credit from that semester. 
  • A hold will be placed on the student's record each semester they participate in the consortium program until an official transcript is received.  Once the transcript is received the hold will be removed. 
  • Student's must fill out a consortium agreement each semester they participate in the program. 
How do I begin the consortium process?

Students will first need to print out the Tarleton Financial Aid Consortium agreement for the partner consortium institution (host) they will be attending.  The forms may be found on the Tarleton Financial Aid website at http://www.tarleton.edu/finaid/consortium.html.  Students will follow the steps below in completing the consortium agreement.

  • Complete the top portion of the Certification Home Institution on page one and sign the middle of page two.
  • Bring your schedule from the community college to your Tarleton State University academic advisor to ensure the courses will count towards your degree. Upon agreement, the advisor will sign the form.
  • Take the form to the Financial Aid Office of the Host Institution (community college) and have them complete the Certification Host Institution box on page two.
  • Take the form to the Registrar’s Office of the Host Institution (community college) and have them complete the bottom portion on page two. Tarleton State University MUST be notified within two business days if there is a change in enrollment status (i.e. drop/add courses, withdrawal, etc.)
  • The final step is to return the completed form along with the community college’s schedule to the Registrar’s Office for processing. Incomplete forms WILL NOT be accepted.  You will receive a confirmation email at your go.tarleton.edu email account once your agreement has been processed or if additional information is required. Any incomplete consortium agreements will be held for 10 days and then will be marked as not processed.
  • You must request an OFFICIAL transcript be sent to Tarleton State University immediately upon completion of the courses at the community college. A hold will be placed on your record until this transcript is received.

WHAT DO I NEED TO DO AT THE END OF THE SEMESTER?

Do I need to submit an official transcript at the end of the semester?
Students will need to ensure an official transcript is mailed by the community college (host institution) at the end of the semester, once grades have been posted.  An official transcript will have to be submitted each semester a student participates in the consortium program.  A hold will be placed on the student's record each semester they participate in the consortium program to ensure an official transcript is submitted to Tarleton.  This hold will prevent the student from registration.

HOW ARE TUITION AND FEE PAYMENTS HANDLED?

How are the tuition and fees paid at the community college?

Students are responsible for making arrangements or paying the tuition and fees at the community college (host institution) by their deadlines.  Tarleton State University cannot send payments on behalf of the student to the community college in advance.  Students will be reimbursed for the tuition and fees they must pay at the community college (host institution) in the form of a direct deposit (E-refund) or check made out to them directly once classes begin at Tarleton for the specified semester.  Students must sign up for direct deposit E-refund in order to receive this service.  Visit the Business Office website for instructions on how to sign up for E-refunds.

WHY DO I HAVE A HOLD?

Why is there a hold on my record for the financial aid consortium?

Per the financial aid consortium agreement, Tarleton must receive an official transcript each semester a student participates in the program.  Tarleton must verify the completion of the courses in which the student registered their community college courses for the consortium program.  A hold will be placed on the student's record until an official transcript is received. This hold will prevent the student from registering for the next registration period.