Registrar

Tarleton State University has financial aid consortium agreements with the following institutions:

• Hill College
• McLennan Community College
• Tarrant County College
• Weatherford College
• Central Texas College (Texas A&M University-Central Texas in Killeen)
• Temple College (Texas A&M University- Central Texas in Killeen)

The financial aid consortium is a coordinated effort between partner institutions to aid students in receiving financial assistance so they may complete their education in a timely manner. 

• Students registered for courses both at Tarleton and a community college during a fall or spring semester may be interested in the financial aid consortium. 
• Financial aid must be processed through Tarleton State University. 
• Students must be enrolled in a minimum of 3 hours for the fall or spring semester at Tarleton State University and one of the partner consortium institutions (host).  Consortium agreements are not available for the summer session. 
• Courses taken at the community college (host institution) are verified by the Tarleton Registrar's office for transferability and use towards a degree plan. 
• Students are encouraged to verify the transferability of their courses to Tarleton prior to submitting the consortium agreement.  Developmental and audited courses are not eligible for the financial aid consortium.  
• Courses approved for the consortium agreement will be added to the students' Tarleton registration, increasing the number of hours they are registered for. 
• Tuition and fees will be charged separately for the courses taken at the respective community college (host institution). 
  
  • For example, courses taken at Tarleton State University will only be charged Tarleton tuition and fees (students will not be charged for the consortium hours added to their schedule). 
  • Courses taken at the community college (host) will be charged their tuition and fees.  
  • Student are responsible for making arrangements or paying the tuition and fees at the community college by their deadlines.  Tarleton State University cannot send payments on behalf of the student to the community college.
• Students will be reimbursed for the tuition and fees they must pay at the community college (host institution) in the form of a direct deposit (E-refund) or check made out to them directly once classes begin at Tarleton for the specified semester.  Students must sign up for direct deposit E-refund in order to receive this service.  Visit the Business Office website for instructions on how to sign up for E-refunds.
• At the end of each semester that a student participates in the financial aid consortium, an official transcript from the community college (host) must be submitted to Tarleton to post the credit from that semester. 
• A hold will be placed on the student's record each semester they participate in the consortium program until an official transcript is received.  Once the transcript is received the hold will be removed. 
• Student's must fill out a consortium agreement each semester they participate in the program. 

Students will first need to print out the Tarleton Financial Aid Consortium agreement for the partner consortium institution (host) they will be attending.  The forms may be found on the Tarleton Financial Aid website at http://www.tarleton.edu/finaid/consortium.html.  Students will follow the steps below in completing the consortium agreement.

• Students will fill out the first page of the agreement and sign the top of the second page.
• The students Tarleton academic advisor will need to sign the first page as well.
• The community college (host institution) financial aid/Registrar's office will complete the second page.
• A copy of the student's community college schedule will need to be attached to the agreement.
• Once the agreement has been completed, it can be faxed to the Tarleton Registrar's Office at 254-968-9389, attention Jana Boatright, for review and processing.
• Students may contact Jana Boatright at jboatright@tarleton.edu or 254-968-9510 for assistance with the consortium agreement.
• Students will receive a confirmation email at their go.tarleton.edu email account that their agreement has been processed, or if additional information is required of their agreement. 

Students will need to ensure an official transcript is mailed by the community college (host institution) at the end of the semester, once grades have been posted.  An official transcript will have to be submitted each semester a student participates in the consortium program.  A hold will be placed on the student's record each semester they participate in the consortium program to ensure an official transcript is submitted to Tarleton.  This hold will prevent the student from registration.    

Students are responsible for making arrangements or paying the tuition and fees at the community college (host institution) by their deadlines.  Tarleton State University cannot send payments on behalf of the student to the community college in advance.  Students will be reimbursed for the tuition and fees they must pay at the community college (host institution) in the form of a direct deposit (E-refund) or check made out to them directly once classes begin at Tarleton for the specified semester.  Students must sign up for direct deposit E-refund in order to receive this service.  Visit the Business Office website for instructions on how to sign up for E-refunds.

Per the financial aid consortium agreement, Tarleton must receive an official transcript each semester a student participates in the program.  Tarleton must verify the completion of the courses in which the student registered their community college courses for the consortium program.  A hold will be placed on the student's record until an official transcript is received. This hold will prevent the student from registering for the next registration period.