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Payroll Procedural Changes

The Texas A&M University System recently announced two changes coming our way on September 1. The changes are necessary as the system unifies payroll processes at each System member in anticipation of the implementation of Workday in December.

First, the Texas A&M University System will shift the biweekly work week from Thursday through Wednesday to Sunday through Saturday. Sunday will become the first day of the work week for both staff and student non-exempt employees instead of Thursday. This change aligns our biweekly work week with normal trends across the nation and is necessary when calculating overtime.
The second big change is all non-exempt staff employees, both full-time and part-time, will move to a biweekly pay cycle and will begin recording work time in TimeTraq. A direct mailing will be distributed soon to employees who will be impacted by this change, as well as managers of employees impacted by the change.
Here’s what we know so far:

  • Employees making the transition from monthly to biweekly will receive their last monthly check for the month of August on September 1, their first biweekly paycheck on September 15 and the second biweekly paycheck on September 29.
  • Longevity, as earned, will be paid 12 times a year on the biweekly check that includes the 1st working day of the month.
  • Benefit deductions will be split over the first two bi-weekly pay days in a month and will not deduct from a third biweekly if a month has three pay days. View the complete deduction list schedule here.
  • Because the annual salary is divided into 26 pay periods, the monthly pay will be less during months where there are only two paydays and more when there are three pay days in a month.
  • Non-exempt employees will use TimeTraq to record time, as well as continue using LeaveTraq to request leave.
  • Leave requested through LeaveTraq will appear in a weekly timesheet and overtime worked on a timesheet will automatically feed compensatory time in LeaveTraq.
  • TimeTraq and LeaveTraq training is being planned for the summer.


Why September 1 instead of with the Workday implementation in December?

September 1 begins a new pay period for both the monthly and biweekly pay cycles and begins a new fiscal year. There are 26 biweekly pay cycles in a fiscal year, so making the transition at a start of a fiscal year helps with budgeting salaries for the year. If you would like to learn whether your position is exempt or non-exempt, please refer to your position description in Tarleton Connection. If the FLSA code for your position title equals an N or an X, you are non-exempt. More detailed information will be disseminated over the next few months.

Example of Payroll Change from Monthly to Bi-Weekly

 

Paydate 9/1/17

Monthly Check

Paydate 9/15/2017

Bi-Weekly Check

Paydate 9/29/2017

Bi-Weekly Check

Pay Period 8/1/17 - 8/31/17 9/1/17 - 9/9/17 9/11/17 - 9/23/17
Base Pay* $2,666.67 $738.46 $1,230.77
Longevity Pay** $40.00 $40.00 $0.00
Deductions $1,021.61 $320.58 $441.59
Net Pay $1,685.06 $457.88 $789.18
Deductions      
Federal Income Tax $253.15 $30.84 $76.28
Social Security $145.52 $34.55 $65.07
Medicare $34.03 $8.08 $15.22
Teacher Retirement/ORP $208.41 $56.86 $94.77
Medical*** $281.05 $140.53 $140.53
Dental $58.82 $29.41 $29.41
Vision $16.95 $8.48 $8.48
Optional Life $16.64 $8.32 $8.32
Dependent Life $0.60 $0.30 $0.30
Long term disability $6.44 $3.22 $3.22
Total Deductions $1,021.61 $320.58 $441.59
*  Base Pay is for an employee who makes $32,000/yr
**  Longevity paid on first bi-weekly check
**  Insurance rates based upon  2016 rates