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Library Policies - General & Circulation

Study Rooms

These guidelines have been established to ensure the delivery of effective library services as Tarleton State University:

Damaged Materials Policy

Patrons who return library materials with damage will be charged a damage fee or replacement + processing fee as determined by a library supervisor.

Damage fee:

A damage fee of no less than $10.50 will be assessed for materials with minor damage that can be repaired and placed back into the collection.

This includes but is not limited to: cover damage, minor damage caused by pets, damage caused by post-it notes, page markers, bent pages, underlining, highlighting, and/or writing on pages.

Lost item fee:

Materials damaged by the user that cannot be repaired will be considered damaged beyond use. The user will be assessed a lost item fee (current replacement price of item + $10.50 processing fee).

Items that may be deemed lost are those items returned with permanent non-repairable damage, including water, paint, ink, cut, torn, or chewed pages.

Book Replacement Option:

Users returning materials determined to be a complete loss have the option of bringing in a replacement copy of the item and paying a reduced processing fee of $7.50 instead of paying the normal lost item fee (current replacement price of item + $10.50 processing fee).


If you notice an item is damaged at the time of checkout, notify staff so that they can make a notation on the book pocket describing the damage along with their initials and date. It is important for users to examine materials and notify staff of any questionable damage before checking out materials to prevent themselves from being charged.

Document Retention and Privacy Policy

It is the policy of the Dick Smith Library, Tarleton State University to protect the privacy of patrons. The circulation system does not compile a list of past loans. Circulation records created to document the loan of library materials to patrons are retained until the transaction is complete, and then destroyed. Only current loans are maintained on patron accounts. All printed documents containing sensitive personal material are shredded by staff, with no back-up records.

The privacy of all borrowers of library materials shall be respected in compliance with federal and state laws and professional standards. The library will not reveal identities of individual users or reveal what information sources or services they consult. This policy applies to all resources regardless of their format or means of delivery as well as all services offered by the library.

The library will not reveal what books are charged to any individual. Borrower information, including names, borrowing habits, fines, addresses, phone numbers, and social security numbers will not be given to anyone other than the owner of the information after providing staff with appropriate identification. All information included in the patron database, published on circulation notices or reports are considered confidential.

Current borrower’s records are not made available to anyone other than the appropriate library staff. They are not made available to any government agency “except pursuant to such process, order, or subpoena as may be authorized of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigatory power” (ALA policy on Confidentiality of Library Records).

Study Room & Meeting Room Policies

  1. Reservations that are not claimed within 30 minutes will automatically be canceled unless prior arrangements have been made.
  2. All meeting and study rooms are free to non-profit activities ONLY. For-profit groups must contact the Library Director, Donna Savage, at 254-968-9246 to negotiate room rental fees.
    • Paid tutoring sessions will only be allowed in room 231 IF the tutor is Tarleton student or employee AND IF the tutee is a Tarleton student. If either one of these descriptions is missing, the patron must contact Donna Savage at 254-968-9246
  3. Users are responsible for any cleaning and/or repair cost brought about by their use of the room(s). Report any problems or mishaps that may arise to the front desk immediately.
  4. Keep noise to a minimum. Violators will be required to leave the library.
  5. Do NOT attach anything to the walls.
  6. Do NOT use candles or anything flammable in the meeting rooms.
  7. Rooms MUST be left clean and tidy. All trash must be removed from the premises.
  8. During the week of finals, no reservations will be accepted for any of the reserve study rooms or Practice Presentation Room. All rooms will be first come, first serve only. The Multipurpose Room will be available for staff and faculty reservations only.
  9. Tarleton is a smoke free campus. No smoking or use of smokeless tobacco is allowed on the library premises.
  10. It is at the discretion of the library staff to cancel any and all room reservations for groups that do not comply with the library meeting room policies.

Group Study Rooms (First Come, First Serve) - Room 226, 227, 229, 230, 233, 237, 238, & 239

Each study room has seating for up to 6 people.

Meeting Rooms (For Reserve Only) - Room 154, 225, & 231

  1. Reservations for Library meeting rooms should be made through the Circulation Desk in person or at 254-968-9450.
  2. A contact name, email address, phone number, group name, number of people attending and specific dates and times are required when making a reservation.
  3. Reservations can be made for groups of 4 or more, for a maximum of 4 hours.
    • Room 154 (Seating for up to 46 with tables, 70 without tables. Group minimum: 8)
    • Room 225 (Seating for up to 8)
    • Room 231 (Seating for up to 6)
  4. Reservations that are not claimed within 30 minutes will automatically be canceled unless prior arrangements have been made.
  5. Library staff is not responsible for setting up rooms or operating equipment.
  6. Users will need to stop by the Circulation Desk to be escorted up to the room and be let in the door.

ILL Overdue Fee Policy

The library will charge $1.00/day late for interlibrary loan materials borrowed from other libraries.

The Division Exchange overdue policy will remain unchanged. Killeen will continue to charge late fees according to their current policy.

ILLIAD FEE: We will not enforce the charge until the user reaches the 2nd ILLiad overdue notice stage.

When user reaches the 2nd notice in ILLiad

  • Block the ILLiad account.
  • Block the user in Banner (Students only).
  • Bill the user in Sirsi $10.00

When the user reaches the 3rd notice in ILLiad

  • Bill the user an additional $15.00 in Sirsi.

When the user reaches the 4th notice in ILLiad

  • Request an invoice from the lending institution.