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Library Policies - General

Study Rooms



These guidelines have been established to ensure the delivery of effective library services as Tarleton State University:



Cell Phones

The Dick Smith Library allows the use of cell phones in the building; however, you are expected to use them courteously and not disrupt others.

  • Turn your cell phone to its lowest volume or use the silent signal function.
  • Keep your cell phone within easy reach so you can answer it quickly.
  • Keep your voice low and your conversations short when talking on your phone.
  • Step outside to use your cell phone if you are disrupting other library patrons.

Food and Drink

(revised, June 10, 2011)

The Dick Smith Library permits limited eating and drinking within the Library.  We count on all of our users to help us make sure that the books and the computers remain safe and that the building stays clean. Spills from food and drink can cause permanent stains, mold, and mildew on materials, furnishings, and carpets. Food leftovers not disposed of properly can cause pest infestations. Therefore, to ensure the preservation of collections, library equipment, and facilities, we ask you to be conscientious in disposing of trash and in abiding to these guidelines:

  • DRINKS in rigid containers with secure lids are permitted throughout the library, except in areas listed below.  Open containers are not permitted.
  • FOOD is permitted in the student lounge and coffee bar area, study tables, and study rooms. Be respectful of others and refrain from eating loud, smelly, or messy foods.

NOTE:Food deliveries, food parties, and group meals are allowed only with advance permission and only in designated meeting rooms.

  • Food is NOT ALLOWED in the following areas:
    • Library Instruction Classroom
    • Book and periodical stacks
    • Computer workstations and other equipment (i.e., copiers, printers, library laptops, scanner, and so on)
    • Special Collections Room (no food OR drink)
  • DISPOSE of all trash properly before you leave.  Larger trash receptacles are available in the library foyer/lobby and near the elevator/stairs. Encourage others to take care of the library and to treat it responsibly.
  • ACCIDENTS HAPPEN.  Should spills occur, please use paper towels from restrooms to clean up and notify library personnel at one of the service desks.  We just need to make sure it gets cleaned up.  Cleaning supplies are stored on every floor:
    • Main Level – At the Circulation Desk.
    • Lower Level – At the Information Desk
    • Upper Level – In the Administration Office

Library staff reserves the right to ask anyone who disregards these guidelines to remove the food/drink from the building immediately or move to another area of the library or to leave the building.

Study Room & Meeting Room Policies

  1. Reservations that are not claimed within 30 minutes will automatically be canceled unless prior arrangements have been made.
  2. All meeting and study rooms are free to non-profit activities ONLY. For-profit groups must contact the Library Director, Donna Savage, at 254-968-9138 to negotiate room rental fees.
    • Paid tutoring sessions will only be allowed in room 251 IF the tutor is Tarleton student or employee AND IF the tutee is a Tarleton student. If either one of these descriptions is missing, the patron must contact Donna Savage at 254-968-9138.
  3. Only covered beverages are allowed in the meeting rooms. No food is permitted in the upstairs meeting rooms. Food and beverages are allowed in rooms 106 and 127 only through prior approval.
  4. Users are responsible for any cleaning and/or repair cost brought about by their use of the room(s). Report any problems or mishaps that may arise to the front desk immediately.
  5. Keep noise to a minimum. Violators will be required to leave the library.
  6. Do NOT attach anything to the walls.
  7. Do NOT use candles or anything flammable in the meeting rooms.
  8. Rooms MUST be left clean and tidy. All trash must be removed from the premises.
  9. During the week of finals, no reservations will be accepted for use of any of the upstairs meeting rooms. All rooms will be first come, first serve only. Rooms 106 and 127 will still be available for reserve.
  10. Tarleton is a smoke free campus. No smoking or use of smokeless tobacco is allowed on the library premises.
  11. It is at the discretion of the library staff to cancel any and all room reservations for groups that do not comply with the library meeting room policies.

Study Rooms (First Come, First Serve) - Room 226, 227, 229, 230, 231, 233, 237, 238, & 239

Each study room has seating for up to 6 people. AV equipment may be requested at the Circulation Desk. Equipment will be checked out on your library account, so bring proper identification. The patron borrowing the equipment assumes responsibility of the equipment until it is returned by the borrower to the Circulation Desk.

Meeting Rooms (For Reserve Only) - Room 106, 127, 225, & 251

  1. Reservations for Library meeting rooms should be made through the Circulation Desk in person or at 254-968-1895.
  2. A contact name, email address, phone number, group name, number of people attending and specific dates and times are required when making a reservation.
  3. Reservations can be made for groups of 4 or more, for a maximum of 4 hours.
    • Room 106 (Seating for up to 14)
    • Room 127 (Seating for up to 60 with tables and 112 without tables)
    • Room 225 (Seating for up to 8)
    • Room 251 (Seating for up to 6)
  4. Reservations that are not claimed within 30 minutes will automatically be canceled unless prior arrangements have been made.
  5. Library staff is not responsible for setting up rooms or operating equipment.
  6. If the patron reserved room 127, they must sign in at the Circulation Desk before attending their meeting. Patrons reserving rooms 106, 225, and 251 are not required to sign in to their rooms. A circulation staff member will then escort them to the room and unlock the door.
  7. AV equipment should be requested at the same time the reservation is made. AV equipment should be picked-up at the circulation desk if the patron is reserving 106, 225, or 251.  Room 127 has all the equipment available in the room.
  8. Equipment will be checked out on your library account, so bring proper identification. The patron borrowing the equipment assumes responsibility of the equipment until it is returned by the borrower to the Circulation Desk.
  9. Reservations can be made for groups of 4 or more, for a maximum of 4 hours.

Guest Computer Access and Printing

The Dick Smith Library welcomes and encourages guests to use our resources; however, Tarleton and other University students with proper ID have priority access to Library computers.

  • Guests must provide a valid ID at the reference desk to obtain a temporary password.
  • Guest users must be at least 16 years old or accompanied by an adult parent/guardian.
  • Guests must use computers on the main level to facilitate the staff's assistance.
  • Guest passes will only be issued after 3:00pm, Monday through Friday for the duration of our renovation project. Exceptions will be made for current Tarleton students and students from other universities with an ID card.
  • During the regular semester guest computer access may be further restricted during high demand periods. Watch for posted signs. 
  • Guests should limit their computer time to two (2) hours.
  • Printing is $.05/per single-sided or $.08/per double-sided page - charges are non-refundable.

8/2013