Eligible employees may use vacation accruals after six months of continuous State employment. Qualifying regular part-time employees earn vacation on a pro-rated basis. Faculty members appointed to a 12-month position who observe the staff/administrative work schedule may earn vacation. Accrual for eligible employees is based upon months of verified State service.

For eligibility criteria and details, see Texas A&M University System Regulation 31.03.01.

Eligible full-time employees earn 8 hours of sick leave per working month and may use sick leave immediately upon accrual when sickness, injury or pregnancy prevent an employee from duty, or to care for an immediate family member who is ill. Qualifying regular part-time employees earn sick leave on a pro-rated basis. Positions requiring student status are not eligible for paid sick leave.

Eligible employees may use up to 8 hours of sick leave each fiscal year to attend educational activities for a child attending prekindergarten through 12th grade. For sick leave eligibility criteria, documentation requirements and details, see Texas A&M University System Regulation 31.03.02.

Sick Leave Direct Donation

This leave benefit is another option to assist those who have exhausted their available sick leave to remain in a paid leave status while recovering from an illness or injury. Employees may also use donated sick leave to care for eligible family members. 

For eligibility criteria, documentation requirements, limitations and details, see Texas A&M University System Regulation 31.06.02.

• Sick Leave Direct Donation Instructions
• Direct Donation – Donor Form
• Direct Donation – Recipient Form

Tarleton’s sick leave pool is available to provide additional paid sick leave for catastrophic medical conditions for qualifying employees.

For eligibility criteria, documentation requirements and details, see Texas A&M University System Regulation 31.06.01 and Tarleton SAP 31.06.01.T0.01.

Sick Leave Pool Donation or Request Form

Eligible full-time employees receive paid holiday leave. Qualifying regular part-time employees receive paid holiday on a pro-rated basis. The State legislature determines the number of holidays observed by State agencies and State institutions of Higher Education each year. 

For eligibility criteria and details, see Texas A&M University System Regulation 31.04.01.

Paid Holiday Schedule

Eligible employees may be provided paid Emergency Leave or other leaves under certain circumstances.

For eligibility criteria, documentation requirements, limitations and details on the leaves below, see Texas A&M University System Regulation 31.03.03. Specific Tarleton SAPs are indicated in each section below if applicable.

Death of a Family Member/Bereavement Leave

Emergency paid leave is available for the death of a relative or for employees to attend the funeral of a friend. For Specific details on the number of days or hours available, as well as documentation requirements, see Tarleton SAP 31.03.03.T0.01 on Bereavement Leave.

• Bereavement Leave Update

Unsafe Working or Travel Conditions

In the event of inclement weather or other emergency, the University may close one or more Tarleton campuses for a whole day or portion of a day. Emergency notifications and updates are sent out to faculty and staff via Code Purple to tarleton.edu email addresses.

Essential personnel needed to provide for the safety of campus or for the restoration of services may be required to work while the University is closed. FLSA non-exempt employees required to work during an emergency closure will receive compensatory time of overtime pay as outlined in System Regulation 31.01.09.

Tarleton, as a part of the Texas A&M System awards compensatory time instead of paying for overtime except as permitted in limited circumstances.

For details regarding compensatory time and overtime, see Texas A&M University System Regulation 31.01.09.

Additional information on other paid leaves of absence may be found within System Regulation 31.03.03.

• Administrative Leave
• Amateur Radio Operators
• American Red Cross Disaster Service Volunteers
• Blood Donor, Organ or Bone Marrow Donation
• Service Dog Training
• Court Appointed Special Advocate Volunteers (CASA)
• Faculty Development Leave (See Texas A&M University System Regulation 12.99.01 and Tarleton SAP 12.99.01.T0.01 on Faculty Development Leave for eligibility, application, conditions and further details.)
• Foster Parents
• Investigation
• Medical and Mental Health Care for Certain Veterans
• Organ, Bone Marrow or Blood Donors
• Volunteer Firefighters and EMS Volunteers
• Voting