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Guide to Community Living

Welcome to Community Living!

This 2013-2014 Guide to Community and Apartment Living is an important document with which to be familiar.

Residential Living & Learning (RL&L) is a vital part of the Tarleton State University community. By providing an atmosphere conducive to meeting the academic, social, and personal needs of residential students, RL&L supports the educational goals of the University. This is evident in our mission statement which states the following:

Residential Living & Learning seeks to foster authentic communities that engage and empower residents to value learning, citizenship and diversity through faculty and peer engagement.

The Residential Coordinators (RC's) and Residential Leaders (RL's) living in university housing serve as valuable resources regarding college life. The residential students that make up our residence hall advisors (RHA) are members of a hall leadership team who provide assistance by serving as a forum for students and by planning activities for residents.

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Housing Policy

The Tarleton State University housing policy is based on the knowledge that living on-campus can provide both educational and social opportunities important to the success of college students. Research shows that compared to those living elsewhere, students living in residence halls are more involved in academic and extracurricular activities. Residents also tend to earn a higher grade point average, exceed predicted levels of learning and personal development, and more frequently complete their college education within a four to five year period.

Residing on-campus creates an environment where students are more successful; therefore, Tarleton supports a live-on requirement of:

Two Academic Years For:

  • all "First Time Freshman" students who are under 21 years of age, prior to the start of his/her registered semester, beginning with the Fall 2010 semester
  • all "Transfer" students who are under 21 years of age with less than 12 (twelve) credit hours, prior to the start of his/her registered semester, beginning with the Fall 2010 semester

One Academic Year For:

  • all "Transfer" students who are under 21 years of age with 12 (twelve) credit hours or more and less than 60 (sixty) credit hours, prior to the start of his/her registered semester, beginning with the Fall 2010 semester

 Transfer student information:

Transfer students who are under 21 years of age, prior to the start of his/her registered semester with less than 12 credit hours are required  to live on-campus for 2 (two) Academic Years and complete any applicable academic year Housing Contract. Transfer students who are under 21 years of age, prior to the start of his/her registered semester with 12 credit hours or more and less than 60 (sixty) credit hours are required to live on-campus for 1 (one) Academic Year and complete any applicable academic year Housing Contract. Tarleton supports a residential experience for students as it is a valuable part of a student's learning and personal development. Living on campus will enable students to interact with diverse people enriching the student’s educational experience and providing convenient access to professors and academic resources that the campus offers. In addition, on-campus students are more likely to become and stay involved in clubs and organizations.

Housing Reservation Commitment and Contract Guidelines

Students requesting/required to live in University Housing must complete the housing contract online at www.tarleton.edu/housing as well as pay a $100 Deposit and submit proof of having had a meningitis vaccine. The following guidelines apply to all students in University Housing:

Facilities - The Housing Contract is for a space in any University residence hall, apartment, or other facility the University may acquire, lease, or otherwise make available for student housing after the execution of this contract.

  1. Applicants requesting a specific roommate, residence hall, or other type of accommodation, must provide this information on the application form. The University will make every effort to honor the request however no guarantee of the assignment can be made.
  2. The University reserves the right at any time and for any reason, in its sole discretion, to change or cancel any room assignment.

Contract Period - The Contract Period is for the ENTIRE ACADEMIC YEAR (Fall and Spring Semesters) If entered into after the academic year starts, the contract applies to the remaining balance of the academic year through May (August to May). The summer contract period is for either or both summer terms.

       Contracts are enforced for the duration of a student’s college career at Tarleton unless one has fulfilled all contractual obligations and notifies Residential Living & Learning, in writing that they will not be returning to University housing for the following year.
 
Rental Period - The Rental Period begins when University Housing officially opens and ends 24 hours after the student’s last final examination. However, University Housing is officially closed during breaks throughout the year: Thanksgiving Break, Semester Break, Spring Break, before Summer Session I, and after Summer Session II.
 
Break Housing – If housing is needed during a break while the school year is in progress, one must request Texan Village as the assignment and indicate to Residential Living & Learning that they need year-round accommodations.

Eligibility - Priority for living in University Housing is given to full-time undergraduate students registered for classes at the University. A full-time undergraduate is one who is registered for twelve (12) or more semester credit hours.

  • If a student withdraws from the University, the individual is no longer authorized to live in University Housing and must properly check-out within 48 hours.

Transferability - The Housing Agreement is with the individual and may not be transferred or assigned by any party other than by Residential Living & Learning.

Cancellation/Refund Policy - as stated in the Period of Contract, the student contract term is for the entire academic year. A student who desires to cancel his/her contract must obtain approval to do so from the Director of Residential Living & Learning. If an individual is permitted to cancel his/her contract, any refund of housing fees will be made on a daily prorated basis. The student will lose his/her housing deposit.

    If a student graduates from the University or does not return to the University at the end of the Fall Semester and notifies Residential Living & Learning in writing, prior to December 15, his/her housing obligation ceases.

Housing Deposit - A deposit of $100 is required of all students applying to live in University Housing. Initially the deposit reserves a space in University Housing. Once a student moves into University Housing, the deposit converts to a Damage Deposit.

  1. Prior to moving into Housing - a refund of the Housing Deposit will be based on the contract cancellation date. The deposit is only refundable if cancellation is made in writing to Residential Living & Learning in accordance with the following schedule:
     * June 1 - Fall Semester (For Returning Students)
     * June 15 – Fall Semester (For New Students)
     * December 15 - Spring Semester
     * May 1 - Summer
  2. After moving into Housing - a student will be eligible for a refund when he/she is no longer required to live in University Housing. If the student breaks the housing contract they will forfeit their deposit as well as possibly being held accountable for paying their housing fees.
    1. Any damages to a student’s room and/or housing common areas will be deducted from the deposit.  
    2. The University may reserve the right to deduct from a student’s deposit any appropriate charges and/or fines owed to the University.

Contract Termination by the University - The University reserves the right to terminate the Housing Contract at any time for violation of the terms and conditions stated therein or for any other reason that the University, in its sole discretion, deems to be good cause.

Room Entry - The University reserves the right to enter any room:

  1. To make repairs;
  2. To inspect for compliance with health/sanitation standards, fire regulations, and building codes;
  3. To inspect for compliance with University regulations;
  4. In response to an emergency situation or concern for a student/guest's well-being.

Policies and Regulations - The student agrees to abide by the policies and regulations of the University and of Residential Living & Learning that are in effect or that become effective during the term of the contract. The terms and conditions of the policies and regulations are contained in, but not limited to, the following publications: The most recent publication of; the Residential Living & Learning Handbook, the Housing Contract, Tarleton Student Rules, and the Residential Living & Learning website.

All students are expected to conduct themselves in a mature manner that is conducive to a positive academic community living environment. Any student whose actions are found to be in violation of the policies and procedures will be subject to administrative and/or disciplinary action which may include removal from the University and/or Housing. Failure to maintain the intent or spirit of these policies may also result in administrative and/or disciplinary action.

Overflow Housing

The University may contract with off-campus apartment complexes and/or motels to accommodate student housing needs. Should the demand for housing exceed our capacity, Residential Living & Learning will offer temporary triple accommodation, a common experience for first-year students at Tarleton State University campuses. Each student in a triple will be provided a bed, desk and chair, drawers, and closet space. As space becomes available, students in triples will be expected to de-triple into a double accommodation.

  1. Overflow housing will be available in the event that all other University Housing facilities are at maximum capacity.
  2. Students assigned to overflow housing will be relocated to a regular housing space as soon as space is available.

There are some semesters in which more students need housing than can be accommodated in designated student rooms. In addition, some students withdraw from the University shortly after each semester begins. Therefore, especially for the Fall semester, the University provides space for temporary housing in study lounges, apartments, and motels. Permanent assignments are made as space becomes available. A student will be assigned to a designated student room based on his/her assignment priority number as determined by date of receipt of the housing application and signed housing contract. A student may inquire about information regarding his/her priority number at Residential Living & Learning. The use of temporary assignments gives students the opportunity for a space in University-owned housing. The full housing rate will apply.

University Housing Rates
Payment Plans
Payment plans are available through the University Business Office for the fall and spring semester.
Check-In/ Check-Out Procedures

Check-In - Students check-in to University Housing at their assigned residence hall. At the time of check-in, the student will obtain a key and complete required paperwork. IT IS VERY IMPORTANT FOR EACH STUDENT TO ACCURATELY AND THOROUGHLY COMPLETE THIS PAPERWORK BEFORE SIGNING IT. The Room Condition Sheet is used to evaluate condition at the beginning and end of the contract period. If the condition of the room is evaluated and damages are found, the student is charged for the damages. The student’s signature on this form is an acceptance of responsibility for the condition of the room as stated on the form.

Close-Down and Check-out - Room close-down and check-out are very important parts of residence hall stay. Room close-down occurs at Thanksgiving, between Semesters, and at Spring Break. During room close-down it is not necessary to take ones belongings home. However, anytime that one is leaving the residence halls and are not returning, a room check-out is required and all personal belongings must be removed. Check-out forms are provided by the Residential Leader or the Residential Coordinator. The Residential Coordinator will inspect each room and assess damages following each check-out. Failure to properly check-out, by not following established procedures, will result in a forfeiture of the housing deposit, additional charges, and administrative and/or disciplinary action may be taken. Students should always check with the Residential Coordinator regarding specific questions on room close-down and/or check-out. Any personal items not removed from the room at the time of room check-out will be removed by the staff. Residential Living & Learning staff and the University do not assume liability for loss or damage of these items.

Withdrawal During the Semester and Refund Policy- If a student is approved by Residential Living & Learning to move out of University Housing and he/she officially checks-out of the hall, a refund of room charges will be made in accordance with the Residential Living & Learning Cancellation Policy outlined on page 7. The Damage Deposit is forfeited in accordance with the policy on page 7.

Private Room
  1. Depending upon housing occupancy, rooms may be designated as private rooms on a semester to semester basis. The assignment of these designated rooms is at the discretion of Residential Living & Learning.
  2. The additional charge for a designated private room, (one-half of the current semester room rates), will be placed on the student’s TSU account; this must be paid at the time of moving into the private room. The additional charge for a private room will be prorated if the student is assigned a private room after a semester has begun.
Triple Occupancy
Should the demand for housing exceed our capacity, Residential Living & Learning will offer temporary triple accommodation, a common experience for residential students at Tarleton State University campuses. Each student in a triple will be provided a bed, desk and chair, drawers and closet space. As space becomes available, students in triples will be expected to de-triple into a double accommodation.
Room Changes

The University seeks to provide residents with mutually acceptable roommates; however for a variety of reasons, students at times do request to change rooms. In order to accommodate all students’ requests and to effectively manage University Housing facilities, the following rules regulate room changes:

  1. Students are not allowed to change rooms/apartments without written permission from Residential Living & Learning.
  2. Room changes are not permitted during the first two weeks of the Fall and Spring semesters.
  3. After the two-week period, residents wishing to change rooms must go to the Residential Coordinator’s office to find out the proper room change procedure.
  4. All students making room changes must be properly checked in and out of their respective rooms by a Residential Living & Learning staff member in accordance with the check-in and check-out procedures outlined on page 10.
  5. Students who change rooms without written permission from Residential Living & Learning may be required to move back to their assigned space, may be assessed improper check-out charges, and will be subject to administrative and/or disciplinary action.
  6. Every effort will be made to honor room change requests. However, changes can only be approved as space is available.

¶        If roommate difficulties arise, students will be asked to discuss concerns with each other. If problems continue to occur the students should speak with their Residential Leader. If problems continue, the student seeking the room change should contact the Residential Coordinator to initiate the room change. The Residential Coordinator will decide the actual change and reassignment. All room changes must be approved in advance by the Residential Coordinator.

Room Consolidation
In order to ensure the maximum use of residential facilities and to respond to requests for private rooms, the University reserves the right to consolidate any student not wishing to pay the private room fee. Each student residing in a room without a roommate after classes begin will be given a choice either to pay the private room fee or to consolidate with another student needing a roommate. Individual hall/apartment room assignments are determined at the discretion of Residential Living & Learning.
Delinquent Room and Board Payment

A student not making payments to the University for tuition, fees, or room and board by the due dates may be required to move out of University Housing. Failure to move from University Housing will result in a lock change and, if necessary, storage of the student’s property at the student’s expense. The University reserves the right to place a hold on a student’s grades/records if the student is delinquent with his/her housing payments. Moreover, additional measures may be taken to encourage a student to meet his/her financial obligation to the University.

Policies, Rules, and Regulations

Tarleton State University is committed to the student development philosophy. Consequently, respect for the rights of others is a basic component of this developmental experience. A student is expected to show respect for the law, University policy, personal honor, maturity, and respect for the rights of others, whether on or off campus.  There are a number of things which students must do and must not do if they wish to remain associated with Residential Living & Learning and the University. The University does not attempt to define by formal rules every unacceptable action. In situations not covered by specific regulations, a student is expected to use common sense and act in a mature and responsible manner. The basic rule, is consideration for others. All rules and regulations are an extension of this basic policy.

Regulations, rules, policies, and procedures pertaining to the campus are based on a number of concepts, including:

  1. As a legal entity established by the State of Texas, the University is obligated to support the laws of the community of which it is a part;
  2. The University is obligated to protect its property from destruction and misuse;
  3. As an educational community, the University is obligated to establish and promote standards of behavior and decorum of its own which will serve the well-being of the University, the total community, and it’s individual members;

As a residential community, the University is obligated to make certain that the residential experience contributes fully to the institution’s educational mission and the development of its students.
 
As a resident student at Tarleton State University, students have a right to an environment which is conducive to study, sleep, learning, and leisure. A student’s personal rights and needs should be met in University Housing. However, each person must realize he/she is an individual member within a community environment, with responsibilities not only for one’s individual behavior but also responsibility for the community. When individual needs come in conflict with those of other community members, it is the responsibility of the individual with concerns to initiate action addressing and alleviating these concerns.

  1. The student should make a reasonable effort to address his/her concerns and needs with the individual(s) involved. It is important for each student to always remember that he/she is a member of a community and that one’s individual action affects others. To effectively resolve conflict within the community, students must learn to accept responsibility for interacting with their community and its individual members.
  2. A student must address his/her concerns to the Residential Living & Learning staff. Although these staff members are assigned the responsibility for discipline and residence education, as a general rule, matters should be referred to them only after the individual has reasonably attempted to resolve his/her concerns.
  3. The Residential Living & Learning staff is more than willing to assist the individual student in addressing or alleviating concerns.

Tarleton State University policies, rules, and regulations for resident students are designed to protect the individual student’s rights while providing a healthy living environment. Some rules must be defined in order to assure a sound, comfortable living environment. In situations where these rules are not applicable, the “Basic Policy,” outlined above is fully binding.

Room Condition/Damage Form

Tarleton’s residence halls are operated on a self-sustaining basis and charges must be made for damage to furniture, equipment, and/or rooms. Students are required to complete a room condition form acknowledging receipt and condition of all property in the assigned room.  Any damage to the room/apartment or its' furnishings which is considered to be beyond normal wear and tear will be the student’s responsibility. Students should report damages as they occur. Additionally, students assigned to a hall/apartment are collectively responsible for the proper use of common areas (lounges, laundry room, computer lab, etc.) and their furnishings. When the responsibility for damage or loss cannot be assigned to individuals, the damage or loss charges may be prorated to the members of the identified floor/hall/apartment of responsibility, and each student shall pay his/her prorated share. Charges for loss or damages will be based on current cost to repair/replace items and billed to the student’s University account. Those responsible for damage to or misuse of any University property are subject to disciplinary action which will include restitution for damages/repairs.

Upon properly departing University Housing, students will receive a refund of their Damage Deposit after all charges to the student’s account have been settled. Deductions from the deposit will be made for room damages, improper check-out fines, room cleaning, and lost keys.

Furnishings - Room/Apartment Personalization

University Housing provides a unique living environment. The following information is intended to help make the residential experience safe and enjoyable. These policies and guidelines are intended to help students personalize their room while being mindful of fire hazards, health and safety issues, and maintenance/damage concerns.

University/Residence Hall Property:

  • All University movable furnishings (beds, mattresses, chairs, desks, etc.) must remain in their assigned room/apartment even if not being used.
  • Window dressings (blinds, etc.) are not to be removed and must stay in their intended locations.
  • No objects are to be placed between the blinds and the window, or set in the window seals.
  • Ceiling tiles are not to be removed. Removing ceiling tiles is hazardous and may result in injury to the student and/or damage to the tiles which will then have to be replaced at the student’s expense.
  • Lounge and common furnishings are not to be placed in individual rooms. These furnishings are intended to be used by all residents and must be kept available for community use.
  • Windows in air-conditioned residence halls must be kept closed. In all halls, windows must be closed whenever the heating system is on during cool/cold times. Screens must remain in the window frames. 
  • Repair costs for damage to room/apartments, or the replacement costs for lost or damaged room furnishings, will be charged to the resident(s) assigned to the room/apartment. In each case, the charge will be divided equally between the students involved unless there is a written agreement between the students that one student had sole responsibility for the specific damage.

Student Property
Neither the University nor Residential Living & Learning are responsible for replacing a student’s belongings as a result of damage or if items are lost or stolen. For that reason, students are strongly encouraged to purchase renter’s insurance or to verify that their current home owners insurance covers their belongings while at school.
 

The following guidelines have been established in the interest of individuals’ safety and the preservation of University property:

  • Students are permitted to possess and use generally common electrical items in University Housing: (note: microfridges are available in every room)

Examples:
Blenders, Hair Dryers, Pencil Sharpeners, Clocks, Hair Trimmers, Radio/Stereo, Computers, Hand Mixers, Corn Poppers, Curling Irons, Irons,  Televisions, Fans, Single Serve coffee makers without an external heating element

Electrical appliances which are not in excellent working condition are not permitted in the residence halls. The Residential Living & Learning staff reserves the right to inspect all electrical items at any time to decide safety. Students should check with their Residential Coordinator BEFORE bringing an unlisted item into University Housing.

Electrical cords must be free of all flaws. It is the student’s responsibility to ensure that all permissible electrical items are in safe and operable condition. All electrical cords must be disconnected (unplugged) during school breaks and/or when University Housing is officially closed.

Due to the fire/safety hazard they present, the following electrical items ARE NOT permitted in University Housing:

  • Air Conditioners (window unit types), Microwave Ovens, Broilers, Rice Cookers, Coffee maker with an external heating element, Convection Ovens, Space Heaters, Sun Lamps, Deep Fryers, Toasters, Toaster Ovens, Electric Skillets, Hot Plates, Refrigerators, Mini-fridges, Grills, and Other large electrical appliances.
     
    Any of these appliances found during routine inspections must be removed immediately. Any second incidents will result in administrative and/or disciplinary action. Students should be aware items not included in the above list may also be prohibited. Students should check with their Residential Coordinator BEFORE bringing an unlisted item into University Housing. NOTE: The electrical systems in University Housing have definite limitations. Overloading these systems can present fire and safety hazards. Heavy-duty, single-outlet extension cords no more than six (6) feet long and surge protectors are permissible. However, other types of extension cords (light duty; gang outlets, etc.) are not allowed. Any resident found to be exceeding the electrical capacity of their room/apartment will have restrictions placed on their use of the electrical system.
  • For the safety of the community and the preservation of the University’s facilities, residents may not have darts or dart boards in University Housing.
  • Bicycles may not be kept in student rooms, residence hall lounges, stairwells, interior public areas, on porches or attached to exterior stairs. Bike racks are located near most residence halls/apartments.

    Bicycle Policy for Traditional Residence Hall Facilities:
    Residential Living & Learning reserves the right to remove any property which has been abandoned or has fallen into disrepair. Any bicycle that is unsightly or has a deteriorating status shall be removed from the rack and disposed of through a local entity.
    Any property deemed to be a safety hazard shall be removed immediately and disposed of through a local entity without obligation for notification or refund.
    Any bicycle left on a rack around an on-campus facility after June 1 of each year shall be removed from the rack and disposed of through a local entity.

    Bicycle Policy for Apartment Facilities:
    For the Texan Village, Venture,  Bosque Crossing and Lone Star apartment complexes, bicycles must be affixed to proper areas and not deemed a safety hazard.
    Residential Living & Learning reserves the right to remove any property which has been abandoned or has fallen into disrepair. Any bicycle that is unsightly or has a deteriorating status shall be removed and disposed of through a local entity.
    Any property deemed to be a safety hazard shall be removed immediately and disposed of through a local entity without obligation for notification or refund.
  • Residents possessing street signs or other public signs are considered to be in possession of stolen property. These and similar items are not permitted in University Housing.
  • Firearms, knives (small pocket knives and table knives are allowed), arrows, bows, paintball guns, air soft guns, sling shots, spear guns, or any other weapon(s) and ammunition are not allowed in University Housing or anywhere else on University property. Possession of such items is considered to be a serious infraction. Students who fail to uphold this policy are subject to administrative and/or disciplinary action which will include removal from University Housing as well as referral to University Police for possible criminal prosecution.
  • The possession and/or detonation of any explosive device, including all forms of fireworks, is strictly prohibited. Possession/use of such items is considered to be a serious infraction of University policy and state law. Students who fail to uphold this policy are subject to disciplinary action which may include removal from University Housing as well as a referral to University Police for possible criminal prosecution.
  • Students who wish to play musical instruments in University Housing may do so only with instruments that use electronic headphones so as to prevent inconvenience to other residents. Students are strongly encouraged to use the facilities available through the Music Department.
  • The University is not responsible for the loss, theft, or damage to students’ money, valuables, or other personal affects, which might occur during a flood, fire, tornado, thunderstorm, or any other natural occurrence or unforeseeable mechanical failure. The University does not provide insurance to cover such losses. Students should check their parents’/guardian’s insurance to ensure that the policy covers the student’s personal possessions while at Tarleton. If the parents’ insurance does not provide such coverage, students should purchase an insurance policy of their own.
  • Saddle storage must be discussed with your roommate to resolve space and allergen concerns. 

Decorations:

Students are encouraged to decorate their room as long as it does not create any permanent damage to the room. The following guidelines are to be followed in the interest of fire safety as well as to minimize damage to University Housing facilities:

  • Students must use poster putty or rubber cement to hang items from walls. Tape may be used, but is not recommended due to the difficulty of removing tape without damaging painted surfaces. It is important that nails and tacks not be used. In Traditions use the wooden molding to hang pictures.
  • Screws may not be used in any room surface including the inside and outside of all doors.
  • Window decorations of any kind are not permissible.
  • Damage caused by improper use of nails, screws, tacks, staples, tape, etc. will be charged to the resident(s) of the room.
  • Adhesive wall attachments (such as 3M products) may be used on any surface in University Housing. Please test the surface to ensure that no damage is caused during the removal of the product. 
  • Plant hangers or similar hooks may not be placed in ceilings or other room surfaces.
  • The use of contact paper, other than as a drawer liner, is not permitted. Damage to University property from the use of contact paper, including adhesive residue, will result in charges to the responsible individual(s). Contact paper not noted on a student’s check-in form must be removed and the surface cleaned prior to room check-out. Contact paper present upon check-in to a room should be noted on a student’s check-in form.
  • The use and application of carpet tape is prohibited.
  • Air vents must remain in place and free of obstructions. Covering these vents restricts air movement within a room and within the building which results in inadequate heating and cooling.
  • The lighting and burning of candles (including candle warmers), incense, potpourri, cigarettes or anything requiring an open flame is prohibited in any residential facility. Violations may result in administrative and/or disciplinary action.
  • Adhesive stickers and emblems (other than decals designed for easy removal) may not be attached to any surface in student’s rooms, including doors, windows and mirrors. Glitter/foam adhesive letters peel off paint and result in damage charges.
  • Homemade or purchased loft systems are not permitted in the residence halls.
  • All materials must be flame resistant. Lights must be low wattage. LED lights are permissible, however, christmas lights are not permissible.
  • Building additions and/or alterations to rooms are not allowed.

Residents are expected to comply with these guidelines. We encourage all residents to get hanging applications approved by the Residential Coordinator before applying them to the wall. Those who fail to do so will be subject to action by University Housing. This may include but is not limited to confiscation of unauthorized property, official administrative and/or disciplinary action, and/or referral to University Police.

Cleaning Personal Space
  1. Cleaning of the individual room/apartment is the responsibility of the resident(s) occupying the room/apartment. The custodial staff maintains the cleanliness and upkeep of the lounges, lobbies, hallways, and community bathroom facilities.
  2. Residents of Hunewell, Hunewell Annex, Traditions, Centennial, Legends and Legacy Halls are expected to maintain the cleanliness of the bathroom facilities provided in each room/suite. Similarly, residents of Venture, Texan Village and Lone Star apartments are expected to maintain the cleanliness of their apartment, including the timely removal of trash to the dumpsters provided.
  3. Room checks are held periodically (primarily at breaks, but not exclusively) in order to check the following: (1) the cleanliness and sanitary condition of the room, and (2) that University-owned property is being properly cared for. The room check will be made by the Residential Living and Learning staff. Residents are asked to help maintain the cleanliness of the residence halls, including restrooms and shower facilities, and to not sweep trash into the hallway. Vacuum cleaners are available for checkout. When a room/apartment is found to be kept in an unsatisfactory condition, the student(s) assigned to the room/apartment will be subject to administrative and/or disciplinary action to include restitution for any expenses incurred in bringing the room/apartment into compliance with these standards. If the condition warrants or a pattern is established the student may be subject to administrative action.
  4. Any trash needs to be taken directly to dumpsters located outside of the residence halls, and not left in hallways, stairwells, balconies, fire escapes, public areas or restrooms, etc. for any period of time. Residents leaving trash out are subject to fines and disciplinary action.
  5. Students are responsible for removing all perishable items from their room/apartment when University Housing is officially closed.
Incident Reports

All residence hall staff members have the authority to file an incident report for offenses deemed to be a violation of University policy. Information pertaining to this procedure is specified on the bottom of the incident report. Failure to respond immediately to an incident report is a violation of University policy regarding official notices and could lead to suspension from Tarleton State University.

Disrespect for Authority

Residents are responsible for complying with instructions and directions of University officials (including RLs) or law enforcement officers acting in the performance of their duties.

Hall/Building/Apartment Meetings
1. A general meeting of all residents is held during the first week of classes in the Fall and Spring semesters, as well as throughout the academic year. Residents are expected to attend hall/building/apartment meetings. Meetings are conducted by Residential Living & Learning staff to distribute information, answer questions, and handle various issues. Students are responsible for all information distributed and discussed during these meetings. 

 
Courtesy and Quiet Hours

Courtesy and Quiet Hours have been established to provide periods during which noise and other disturbing activities are to be kept to a minimum to allow residents a peaceful time to sleep and study. All residents are expected to be mature and considerate of their neighbor’s right to a peaceful living environment.
 
Quiet Hours: 10:00 p.m. - 10:00 a.m..
Quiet hours are the hours in which most students sleep or study, and Quiet Hours must be maintained to avoid intrusion to adjoining rooms or hallways. During quiet hours, students who congregate must restrict their noise level to accommodate residents who are sleeping and studying. During quiet hours, conversations, stereos, televisions, and other activities should not be audible in the hallways and other public areas of University Housing.

Courtesy Hours: 10:00 a.m.. - 10:00 p.m.
Courtesy hours are designated periods during the day when residents may visit in the hallways, and play radios, stereos, or televisions at a moderate volume. During courtesy hours, all residents have an obligation to their neighbor’s right to a reasonable amount of privacy and are expected to honor the requests of others to restrict loud conversations, stereos, televisions, and other disturbing activities.

Final Exam Periods
Quiet Hours are in effect 24 hours a day throughout all University Housing during final examination periods. The final exam quiet hours begin at 6 p.m. on the last official class day, and continue through the last day of finals.
 
Realizing that individual academic demands and personal schedules vary, students should always honor requests by others to minimize noise. Residents who do not cooperate with courtesy or quiet hour policies will be subject to disciplinary action by the Residential Living and Learning staff.

Guest Policy

A guest is defined as any person visiting a University Housing facility who is not assigned to live in the room they are visiting. Each guest must have a host and be escorted into and out of the residence hall they are visiting. A guest without a host will be escorted from the residence hall. Any established sign-in system must be followed. Guests are expected to comply with the policies, rules, and regulations governing residential living and student conduct. The host resident is responsible for his/her guest's behavior. Any guests, regardless of gender, must have the approval of all residents of the room. All guests must be out of the building at the end of designated visitation hours. All guests under the age of seventeen must be pre-approved by the Residential Coordinator. Guests are not permitted to stay in the residence halls or University apartments more than three nights a month.

Visitation

Visitation for men and women in all areas (rooms, lobbies, etc.) of all residence halls is allowed only during scheduled times. Visitation hours in the lobbies may be extended beyond those hours observed in the residence hall rooms. Any established sign-in procedure must be followed. Visitors must enter and exit the residence hall(s) only through designated areas. The visitation hours require that visitors of the opposite gender be out of the residence hall at the established time. Visitors of the opposite gender may only use designated public restroom facilities; if of the same gender as the host, the guest may use the room, suite, or community restroom facilities. Failure to comply with established visitation hours may result in the loss of visitation privileges and other administrative and/or disciplinary sanctions. All visitors must be escorted into and out of the residence halls. All visitors must have the approval of the room/suite mate(s).

The visitation schedule in all residence halls and apartments is a follows:
Sunday - Thursday 10:00 a.m. - 1:00 a.m.
Friday - Saturday 24 Hour Visitation

Alcohol and Illegal Drugs

Tarleton State University is an alcohol and drug free campus. It is a violation of University policy for students or guests to possess or consume alcohol or illegal drugs on the University campus. Texan Village, Bosque Crossing, Lone Star, Venture, Grove and Oak Tree residents of age may have alcohol in their possession (please see section under Apartment Specific Information entitled Alcohol Policy for residents living in Apartment Housing). Violations of this policy will result in administrative and/or disciplinary action. Empty alcoholic beverage containers may not be displayed in residence hall rooms. Empty beverage containers include shot glasses.

Smoking and Smokeless Tobacco

The University is committed to providing a safe and healthy work and educational environment for all students, staff, and visitors on campus. Since many individuals express discomfort when exposed to secondhand smoke and/or smokeless tobacco, the University has adopted a policy that restricts the use of these products on campus. Smoking is prohibited in the residence halls. However, for those students who do smoke, there are receptacles located directly outside each residence hall.

Pet Policy

Pets are strictly prohibited in University Housing with the exception of fish in a properly maintained aquarium (no larger than 10 gallons). Students considering having an aquarium with fish should be aware that ALL electrical items must be disconnected during break periods. Aquariums containing anything other than fish are prohibited. Violators of the pet policy are subject to a $60.00 fine and up to $250.00 in fines for damages.

Safety and Security

Fire Safety

Tarleton State University considers fire safety extremely important and students have an obligation to follow University regulations as well as city and state statutes.

Fire Alarm Evacuation

  1. Whenever a fire alarm sounds, normal evacuation procedures must be followed. Students must leave the building and may not return unless instructed to do so by campus police or University officials.
  2. A complete floor-by-floor and room-by-room check of the building will be conducted by campus police and/or fire officials whenever possible. Students must remain outside the building during these checks.
  3. Failure to evacuate a building after a fire alarm has sounded will result in administrative and/or disciplinary action.

False Fire Alarms - Sanctions

A false fire alarm is committed when an individual knowingly initiates, communicates, or circulates a report of a fire or other emergency that they know is baseless. Every effort will be made to identify the individual(s) responsible for a false fire alarm. When such persons are identified, they will be referred to the Dean of Students for disciplinary action. Additionally Residential Living & Learning will respond with administrative action.

Initiating a false fire alarm is a criminal offense. An individual who violates this law is guilty of a Class A misdemeanor and, upon conviction, is punishable by a fine and/or confinement in the county jail.

Designated Meeting Locations:

  • Annex: Tarleton Center Parking lot
  • Bender: Parking Lot P-10
  • Centennial: Parking Lot across Jones Street and Texan Village Parking Lot
  • Legends: Parking Lot across Jones Street  and Texan Village Parking Lot
  • Legacy: Parking Lot across Jones Street and Texan Village Parking Lot
  • Ferguson: Parking Lot P-10
  • Gough: Heritage Park
  • Hunewell: Heritage Park
  • Lone Star: Parking Lot across the street
  • Texan Village Apartments: Centennial Parking Lot
  • Traditions: Traditions Parking Lot
  • Venture: Parking Lot across the street

Misuse of Fire Safety Equipment

Any individual who misuses or tampers with any fire safety equipment will be subject to appropriate administrative and/or disciplinary action. The individual may be charged a fine plus the cost of repair or replacement of misused or damaged equipment, cleaning of the facility, and damage to other property. Besides being subject to University penalties, any student who starts a fire, damages or tampers with the evacuation alarm, or misuses fire safety equipment may be subject to prosecution in criminal court by the Stephenville Fire Department, according to the Stephenville Fire Code. When such persons are identified, they will be referred to the Dean of Students for disciplinary action. Additionally Residential Living & Learning will respond with administrative action.

Corridors

It is essential that corridor and stairwell doors be kept closed at all times. Closed doors prevent the travel of smoke, heat, toxic gases, and fire from the area of origin.

Entrance/Exit Doors

Designated entrance/exit doors are locked at the stated times and periodically checked by Residential Living & Learning staff. However, the ultimate responsibility for personal security rests with each resident. Every resident is responsible for swiping his/her card to gain access. Entrance and exit doors to the residence halls should always remain closed. Propping open entrance and exit doors could endanger the safety and security of residents. Any suspicious behavior or unfamiliar person(s) should be reported to a Residential Living & Learning staff member or campus police immediately.

Severe Weather  

During severe weather, especially when thunderstorms with tornadoes, high winds, or hail are possible, residence hall rooms will be evacuated when the City of Stephenville civil defense sirens are sounded. Due to the time element involved in moving large groups of people, residence hall rooms may be evacuated earlier if the Director of Residential Living & Learning decides that conditions are such that imminent danger exists. When evacuation of the residence halls occurs, the RL will direct residents to take cover in first floor hallways (second floors in three to four story buildings if space requires). Residents must remain in the hallways until notification is given to return to their rooms.  Apartment dwellers should go to their bathrooms or nearest residence hall when alarm sounds.

Emergency Medical Care

Emergency medical care is available for Tarleton State University students by contacting 911. Harris Methodist Erath County Hospital is the closest available. Stephenville does have an after hours clinic is open until 8:00 p.m. at the Stephenville Medical and Surgical Clinic (no appointments are necessary). Tarleton's health clinic is available to students for non-emergency medical needs.


Escort Service


The campus police department provides an escort service to and from any University location. The service operates 24 hours a day. The escort service can be requested by calling 254-968-9265.

Keys

  1. Keys issued to students - Each student is issued a key to his/her room/apartment at the time he/she checks into University Housing. Students are expected to carry their room key with them at all times. Keys are the property of University Housing and are NOT to be lent to anyone else.

  2. Lost keys - Lost keys must be reported to the residential coordinator immediately.

    A charge of $50 will be assessed for changing locks in a residence hall room. For Texan Village, Bosque Crossing, Grove, Oak Tree and Lone Star, and Venture Apartments the cost is $50.00 per lock changed.

  3. Lock your door! To help maintain the security of one’s room, students are encouraged to remember to always lock their doors at all times, even if just visiting down the hallway.

  4. Propped doors - To insure the safety and security of the buildings and residents, exterior and stairway doors are not to be propped open. Students found responsible for propping doors open will be subject to administrative and/or disciplinary action.

  5. Lockouts - It is the student’s responsibility to always have the room key in his/her possession. Accidental lockouts occasionally happen, and a Residential Living & Learning staff member can help in such cases. Students will report to their Residence Hall office and check-out a key for a period of no longer than thirty minutes. If the lock-out occurs after office hours then residents in Bender, Ferguson, and Traditions can check-out a key from the Bender Office. Residents in Legends Hall, Centennial, Texan Village, Venture, or Lone Star can check-out a key from the Legends Hall Office. Residents in Hunewell, Hunewell Annex, or Gough can check out a key from Hunewell Lobby.

    If lockouts become habitual, administrative and/or disciplinary action may be taken and/or the Residential Living & Learning staff may have a new lock put on the door and assess a lock replacement charge to the resident(s).


    Identification of Personal Property


    Students are encouraged to engrave their Texas Drivers’ License number on their valuables, if possible. An engraver is available through the campus police department.

Solicitation

  1. Individuals or groups are not permitted to make door-to-door solicitations/announcements. Individuals wishing to approach students in University Housing for the purpose of soliciting sales or memberships must have approval from the Director of Residential Living & Learning. Students should notify their Residential Leader, Residential Coordinator or Residential Living & Learning immediately if approached by solicitors.

  2. All individuals and groups wishing to post/distribute informational materials in University Housing must have the permission to do so from the Director of Residential Living & Learning. All materials posted/distributed in Residential Living & Learning facilities must be stamped to verify approval before being dispersed.
Services Provided

Refrigerators

Microfridges (refrigerator-freezer-microwave combinations) are available in every room (except individual rooms in Texan Village Apartments). Residents may not provide their own mini-fridge unit without prior approval from the Director for Residential Living & Learning. Residents will be responsible for maintaining microfridges in full operational condition and will be responsible for cleaning and defrosting the appliances at the end of each semester.

Laundry

Residents may use the laundry facilities within their residential environment free of charge. Residents who reside within leased apartments may contact 254-968-9083 to request access to the Texan Village laundry facility for free laundry service. Non residents do not have access to free laundry service.

Outdoor Cooking Areas

Outdoor cooking areas are available for use by all students who reside in University-owned housing. Barbecue grills and picnic tables are available at various residence halls and apartment complexes, but charcoal is not provided. Students are expected to dispose of all trash generated by outdoor cooking activities and assist in keeping areas clean. Lighting fluid, propane tanks, etc. are NOT to be stored in your residence hall room (this includes individual apartment rooms) for any reason.

Energy Conservation

It is the responsibility of every student to manage and control the use of energy in their residence hall/apartment. Keeping windows closed and turning lights and electrical appliances off helps significantly in reducing energy use and in controlling room charges for living on campus. Do not tamper with any thermostats or air control switches in the public areas of the residence halls. Damages to these items are costly to repair and students will be charged for such damages in their rooms. Problems with the room temperature should be reported to an Residential Leader, or the Residential Coordinator or Residential Living & Learning.

Windows/Screens

Windows are identified as emergency escape routes. Windows must always remain unobstructed. Nothing may be placed between blinds and windows or extend outside of the window (TV antenna, clothes, banners, decorations, etc.), hang, or be installed for your privacy and/or to control lighting and heat from the sun. Please check the screen carefully. Students are responsible for any damage to it.
 
Windows in air-conditioned residence halls must be kept closed. In all halls, windows must be closed whenever the heating system is on during cool/cold times. Screens must remain in the window frames. Do not lean anything against the screens to prevent possible damage.

No objects are to be placed between the blinds and the window, or set in the window sills. 
Apartment Specific Information
Apartment Living

All students assigned to University Apartments (owned or leased) are subject to all policies, rules and regulations as outlined in the current Residential Living & Learning Handbook as well as the current publication of the Tarleton Student Rules and the Residential Living and Learning website. Students in University Apartments must be of sophomore status, unless an exception is made by the Director of Residential Living & Learning, or requesting to remain on campus year round. Any request for an exception must be made in writing.

Alcohol Policy for Residents Living in Apartment Housing

Tarleton State University is an alcohol and drug-free campus. It is a violation of University policy for students or guests to possess or consume alcohol or illegal drugs on the University campus. Texan Village, Lone Star, Grove, Oak Tree and Venture residents of legal drinking age may have alcohol in their possession (see below). Empty alcoholic beverage containers may not be displayed in residence hall rooms. Violations of this policy will result in administrative and/or disciplinary action.

 Students of legal drinking age may store and consume alcohol in their apartment under the following conditions:

  • The student must have a copy of their valid state-issued ID on file with the Texan Village Clubhouse Office or Bosque Crossing Office.
  • Guests, regardless of age, cannot consume alcohol in or outside of your apartment; this includes guests from other on-campus apartments.
  • Alcohol can ONLY be stored in the student’s own locked apartment/room in a mini-fridge provided by the student; it can only be stored in the living room or kitchen if ALL residents in the apartment are of legal drinking age.
  • Students may only consume alcohol inside their apartment; alcohol consumption outside or on the balcony is strictly prohibited.
  • Alcohol MUST NOT be accessible to minors in the apartment; it must be stored in the student’s personal room.  For students residing in a double room in Texan Village building four, if one of the residents is a minor, students of legal drinking age cannot possess alcohol in that room.
  • Alcoholic beverages must be transported in and out of the apartment in a bag.
Balcony/Deck Policies for residents living in Apartment Housing
Balconies/Decks

Select apartments have balconies and decks for the student’s use – Texan Village apartments all have balconies, and the 2nd floors of Lone Star, and Venture apartments have decks.  These balconies/decks are subject to the same policies and regulations found in their respective residence halls.  If the policies regarding balcony/deck use are not adhered to, students are subject to disciplinary action and/or fines, up to and including removal from the housing system with continued financial obligation.  Using balconies/decks for storage or as holding areas create safety and health hazards and can be unsightly.  In general, balconies/decks are not to be used as storage areas.  To promote safety and prevent damages, the following are the policies regarding balconies and decks:

  • Smoking is prohibited on the balcony/deck.  Smoking areas are provided outside each building on the first floor.
  • Students may not store or leave their trash on the balcony or deck.
  • Ground floor balconies are not meant for entrance and exit from the apartment area.
  • Students may not store any university furniture or interior furnishings on the balcony or deck for any reason or for any length of time.  When indoor furniture is placed outside, the aesthetic standards set by Residential Living & Learning are not met. In addition, the sun and rain will ruin the furniture’s upholstery and wood finish.  If the residents of an apartment are found with university furniture on their balcony or deck, the apartment will be billed $50 for every 24-hour period for every piece of furniture left outside. Habitual offenders will also be referred through the student conduct system.
  • Students may place their personal furniture (e.g. folding chairs and small tables) on the balcony (Texan Village only).  To ensure the safety of all residents and prevent injury, personal furniture is not permitted on any of the decks (Lone Star and Venture).  Hammocks are not permitted to be hung from balconies and decks.
  • Barbeque grills, propane tanks, portable barbeque grills (e.g. Hibachis), grilling accessories, and combustible materials such as charcoal and charcoal lighter fluid may not be used or stored inside buildings or outside on balconies or decks.  Small barbeques grills must be used at least 25 feet from the buildings due to the density of apartment living and fire safety.  Barbeque areas are available for the residents in all apartment communities.
  • No alcohol is permitted on the balcony/deck or any public areas at any time.
  • Student may not engage in or behave in ways that are dangerous to self or others (e.g. jumping from balcony/deck, repelling, and hanging over the edge, climbing up to the balcony, etc.).
  • Students may not throw items to and from balconies and decks.
  • Bicycles may not be parked or stored in apartment hallways, on walkways, or on balconies/decks.  Motorcycles, mopeds, and other similar motorized vehicles are also not permitted in hallways, on walkways, or on balconies/decks.
  • Students may not display or hang items from the balcony/deck as this can be a fire hazard and an “eye-sore” to the community.  This includes strands of lights, wind chimes, drapes, and any other decorations.

All Bosque Crossing residents must comply with both the Guide to Community Living and the Rules & Regulations for Bosque Crossing. When the policies may conflict the more conservative statement will be the prevailing guide.

Residential Living & Learning Staff

The Residential Living & Learning staff assists in the development of the academic and social life by providing an atmosphere in which growth is enhanced. The staff facilitates opportunities for resident students to meet others, participate in many activities, and maintain the condition of the buildings and grounds.

  1. Director of Residential Living & Learning -oversees the strategic vision of the department and reports directly to the Associate Vice President for Student Life.
  2. Assistant Director of Residential Living & Learning - oversees the residential learning area of Residential Living and Learning. The Assistant Director also serves as the Department Head when the Director is not available.
  3. Facilities Coordinator– is a full-time senior professional staff member that supervises the Residential Coordinators. The Facilities Coordinator also has the responsibility for administering the day-to-day activities associated with the residential living program. In addition, the Facilities Coordinator is also responsible for supervising the Residential Leaders and Administrative Office staff in their area.
  4. Residential Coordinators - are full-time professional employees of the University and have the responsibility for administering the day-to-day activities associated with the residential living program. In addition to supervising the Residential Leaders, the Residential Coordinators also supervise the Administrative Office Staff in their respective areas.
  5. Senior Residential Leaders - are experienced, senior level students who reside in the residence halls. Senior Residential Leaders also perform RL duties for the hall on which they reside.
  6. Residential Leaders (RLs) - are students who reside in the residence halls, and are selected for their ability to communicate with others, their willingness to accept responsibility, and their desire to be helpful to others. The RL is the primary resource person in the halls for information and assistance. If the RL is unable to help, he/she will direct students to someone who can. RLs receive extensive training that equips them with the ability to deal with a variety of student issues.
  7. Environmental Services Personnel - are full-time University employees who are responsible for maintaining the cleanliness and sanitation of all public and common areas in the residence halls, including bathrooms, showers, hallways, stairways, and lobby areas.
  8. Residential Facilities Staff - provide routine, preventive, and emergency maintenance services. The goal of the maintenance staff is to make every effort, through preventive maintenance, to reduce the need to report items for repair, and to make quality repairs in a timely manner. Please report maintenance needs to the RL or Residential Coordinator immediately; doing so allows the maintenance staff to respond promptly in order to prevent extensive and costly damages.
  9. Office Assistants- a full-time student who provides customer service to our residents, in addition to other students, faculty, parents and staff. Administrative duties will be performed as assigned by the Residential Coordinator.