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Digital Signage

Digital signage is a great way to advertise for any on-campus open event that is hosted by a recognized student organization or campus department.

General Guidelines

Style: Digital signage slides should be attractive, appropriate, and brief.

Intended Use: Digital signage is intended for events or announcements that support the mission of Tarleton State University. The use of digital signage, like the use of any other University resource or activity, is subject to the normal requirements of legal and ethical behavior within the University community. Advertisement of commercial products or services on the digital signage system is prohibited.

Compliance: All users of digital signage must comply with all federal, state, and other applicable laws; all generally applicable University rules and policies; and all applicable contracts and license. Examples include, but are not limited to, the laws of accessibility, privacy, copyright, and trademark. Users are responsible for ascertaining, understanding, and complying with the laws, rules, policies, contracts, and licenses applicable to their particular uses.

Emergency Situations: In the event of an emergency, the Emergency Management Response Team (EMRT/ART) will assume responsibility for all monitors.

For specific guidelines regarding available formats, please view the Content Creation tab. For guidelines regarding fonts, type of allowable content, etc., please view the Content Guidelines tab.

Available formats

  • Images: jpg, gif, png
  • Videos: mpg, mov, flv, mp4, avi, wmv

Size

  • Slide dimensions: 1920 x 920 pixels, 72 dpi (landscape)
  • Images should remain at or below these dimensions if you are using multiple on a slide.

Templates

To create slides that will appear as static images, you can use Adobe Photoshop or one of the below templates.

PowerPoint and Publisher files can be saved as jpg files for Content Submission. Please use the templates above to ensure your content fits the screen.

Creating Slides

See the Content Samples tab for examples of good and bad submissions.

Content Submission Area: 1920 pixels wide by 920 pixels high

  • Submitted content is allowed in the white area of the template only.
  • Information on the digital sign must be adequate to advertise for the event. Be sure to include, at minimum:
    • event name
    • location
    • date and time
    • sponsoring department or organization
  • Digital signs must advertise an event sponsored by a recognized student organization or campus department.
  • If an event is sponsored by non-university affiliated groups, include a link for viewers to see a list of the sponsors rather than have the logos displayed on the sign.
  • The background or text of the image cannot be red, as red is reserved for emergency communication only.
  • Font should be easy for viewers to read. A strong sans serif font is recommended (i.e., Arial, Franklin Gothic, Futura, Helvetica, Tahoma).
  • Use the Tarleton Purple: #4F2D7F
  • Colors should contrast enough to be easy for viewers to read.
  • Static slides (i.e., does not include video or other interactive content) typically display between 5 to 10 seconds and should be no longer than 12 seconds.
  • As “public” and not “designated” screens, a portion of slides are designated for use by official university-wide communication.

Digital Signage Owners/Locations

  • Individuals requesting that digital signage owners create slides for an event must provide high quality photos, along with:
    • event name
    • location
    • date and time
    • sponsoring department or organization
  • Slide content will be only be considered for inclusion on digital signage if individuals provide:
    • A document whose layout is horizontal / landscape
    • A large image file (equal to or greater than 1920 pixels wide and 920 pixels high)
    • Follows all the above guidelines for Creating Slides
  • It is up to each digital signage owner/location to create guidelines specific to content rotation/refresh and content submission rules.  For example, an owner may decide to allow a particular slide to display for only 2 weeks at a time, or require content to be submitted 5 days in advance via email. Please contact the maintainers for further information.
Screen Location Maintainers
Location Maintainer Phone Email
University-Wide Campaign Karole Schroeder 1819 schroeder@tarleton.edu
Center for Instructional Innovation Doug Hanna 9307 hanna@tarleton.edu
College of Business Administration Jason Sharp 9738 jsharp@tarleton.edu
Dick Smith Library Christy Singleton 1898 singleton@tarleton.edu
Dining Services Tanner Smith   Tanner.Smith@sodexo.com
Hickman Building Alex Holloway 7300 aholloway@tarleton.edu
Kinesiology Nathan Bural 1802 bural@tarleton.edu
Thompson Student Center Ed Knoll 9256 knoll@tarleton.edu

Please view the good and bad examples to see how your content should look before your submitted it. To view a larger version of each example, click on the image.

Good Examples

Good Example - Colors contrast and only pertinent information is on the slide.

Colors contrast and only pertinent information is on the slide.

Good Example - Colors contrast and only pertinent information is on the slide.

Colors contrast and only pertinent information is on the slide.

Good Example - Photos are allowed as well as links to more information.

Photos are allowed as well as links to more information.

Good Example - White backgrounds allow you to use more colors.

White backgrounds allow you to use more colors.

Bad Examples

Bad Example - Red backgrounds are reserved for emergency communication.

Red backgrounds are reserved for emergency communication.

Bad Example - Content should be a readable font size and share only the most pertinent of information. Slides appear for a short time, so keep the text short and to the point.

Content should be a readable font size and share only the most pertinent of information. Slides appear for a short time, so keep the text short and to the point.

Bad Example - Colors should contrast with the background to be easily viewable from a distance for the short period of time the content is aired.

Colors should contrast with the background to be easily viewable from a distance for the short period of time the content is aired.

Bad Example - Content should be easy to read; therefore, text should not flow vertically.

Content should be easy to read; therefore, text should not flow vertically.

For Students Organizations

Fill out the Student Activity Activity Permit and include any slides or other content pertaining to your activity.

For Designated Tarleton Faculty, Staff, and Students

Log in to the CommandCenterHD

Note: You will be prompted for a "login" and "password" 

  1. Login: Type your Tarleton email address.
  2. Password: Your password is specific to CommandCenterHD, not your NTNET password.

Digital Signage Maintainers: Learn how to better utilize the software by checking out Tips and Tricks.