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Satisfactory Academic Progress

Student aid recipients must meet Satisfactory Academic Progress (SAP) standards to maintain eligibility.  SAP is applied to the following programs at TSU:

Federal
State of Texas

State of Texas, Tarleton State University, and privately sponsored scholarship programs have specific retention requirements. In addition Athletic Grants- In- Aid are subject to departmental and NCAA retention standards.

Requirements

The SAP policy, per federal regulation, includes both quantitative and qualitative components. SAP is monitored for both current TSU financial aid recipients as well as those currently enrolled TSU students who are seeking financial assistance for the first time.

Qualitative Measurements

A Student is required to achieve and maintain cumulative grade point averages (GPA) based on his/her respective academic classification within the university. The cumulative GPA requirements are:

Undergraduate Students 2.0            

Graduate Students 3.0

Quantitative Measurements
Pace

A Student is required to complete 67% of the total number of hours attempted for both fall and spring semesters.  Satisfactory hours include those completed with passing grades assigned of A,B,C,D, P and S. Courses attempted for which the student is assigned an F,I,K,Q,W,WF,U, or NG are considered insufficient. In addition grad exclusions are not considered sufficient.

Completed Hours Calculations
  • Student A has attempted 30 semester hours for the fall and spring terms. He completes 25 of the hours with satisfactory grades. He meets this SAP requirement because his completion to attempted ratio = 83% (25 hours completed / 30 hours attempted).
  • .Student B has attempted 28 semester hours and he has completed 17 hours with satisfactory grades. He does not meet this SAP requirement because his completion to attempted ration = 61% ( 17 hours completed / 28 hours attempted).
Maximum Time Frame

A student is also required to complete his/her degree requirements within 150 % of the semester hours required for degree completion.  The following represents the total number of hours a student may attempt in completing his/her degree:

Bachelors Degree Student = 180

Masters Candidate = 54

Doctoral Candidate = 108

It should be noted that in some cases a student will exceed the maximum number of hours allowed based on mitigating circumstances. For example, it is not unusual for a student to change majors or transfer in hours at the undergraduate level which can result in exceeding the 180 hour maximum. A student has the opportunity to submit an appeal to the financial aid office documenting the number of additional hours needed to complete the degree. The documentation typically includes statements from an academic adviser attesting to the classes needed to complete the degree requirements.

Failure to meet one or more SAP conditions

If at the end of the spring semester a student fails to meet one or more of the SAP requirements he/she becomes ineligible for financial assistance and is placed on financial aid suspension.

Appeals:

A student in a suspension status may submit a written appeal to the TSU Financial Aid Office. An appeal is made on the basis of extraordinary or mitigating circumstances (including but not limited to major illness, death in the family, serious accident, etc.) which affected the student’s ability to make progress. An appeal must state why the student failed to make progress and what the student intends to do to positively affect his/her academic standing if placed on financial aid probation. An appeal should not be submitted piecemeal; which is to say an appeal should include all supporting documentation at the time of submission. Each appeal is reviewed individually.  The Student Financial Aid Office informs a student in writing with seven business days of the appeal decision, provided adequate documentation has been submitted by the student. 

If the appeal is approved, financial aid eligibility will be reinstated for a probationary semester. Written notification will include the standards the student is expected to meet in order to retain financial aid eligibility at the end of the probationary term (referred to as a contract). 

If at the end of a probationary semester, the student is meeting TSU’s probationary term requirements but has not met TSU’s cumulative standards, he/she will retain financial aid eligibility under a “continued probation” status, and another contract is executed. If the student on “continued probation” status fail to meet TSU’s cumulative standard(s) or the standards required to continue for another probationary semester, the student is again suspended from financial aid eligibility.  He/she can appeal once more. If the appeal is denied, written notification is sent which states the reason(s) for the denial.

This decision is considered final, with no subsequent appeal options.

Academic Programs that require a student to take more hours than what is typically allowed under the maximum time frame rule must be approved by the student financial aid office through the appeal process.  A student must submit for review academic plans approved and signed by his/her adviser indicating the semester(s) remaining for degree completion, course plans for each remaining semester, and projected graduation date. An appeal to take hours in excess of the 150% standard solely to improve a GPA is not approved, unless the courses are part of a submitted academic plan. 

Treatment of Repeat Coursework

Students may receive financial assistance to repeat a course. When a course is repeated, each class is included in calculating the percentage of successfully completed hours and the total number of hours attempted.

Example:

A student enrolls in a three hour course, fails it and the following semester re-enrolls in the same course and earns a C. The student would have enrolled in in a total of six hours, but successfully completed only three.

A student cannot receive financial aid to repeat a previously passed class more than once.  

Re-establishing Eligibility Post Financial Aid Suspension

Students whose financial aid eligibility has been suspended may regain eligibility only through TSU’s appeal process or when they meet the institution’s satisfactory academic progress quantitative and qualitative standards. If Incomplete (I) hours are a factor in failure to maintain satisfactory progress, subsequent successful completion of these hours may be used to re-establish eligibility for aid. Paying for classes out of pocket or stopping out for a period of time does not re-establish a student’s financial aid eligibility. 

This policy relates specifically to financial aid eligibility requirements. It should not be confused with the TSU academic warning, probation, and suspension rules as reflected in the Academic Information section of the 14-15 college catalogue.