Tool Kit: Obtaining the Necessary Tarleton Approvals

Internal approval requests must be submitted AT LEAST TEN WORKING DAYS before the required proposal due date.  Five of these days are required for financial review.

Institutional review provides clear definition of University resource issues and needs including, but not limited to  space needs, utility modifications, scientific integrity, release time requests, computer resources, matching requirements and indirect cost.  The University's "institutional approval" of the proposal formally confirms each responsible person -- the project director, the department head, the dean, the Academic Affairs Vice President, the Vice President for Finance and Administration, and the President - agrees with the proposal as submitted.

Approvals are recorded on a transmittal sheet that has space for the project director, the department head, the dean, the Academic Affairs Vice President, the Vice President for Finance and Administration, and the President to sign, indicating their agreement with the proposal being submitted.  This internal document also clarifies who will provide for cost-sharing, where appropriate, and what other institutionally related understandings are agreed upon.

To obtain necessary approvals:

• Complete all the information on the transmittal sheet. If you are not sure how to fill out some of the blanks, contact the Office of Sponsored Projects at extension 9588 for help.

• Put the transmittal sheet on top of your completed grant application document.

• Take the form and grant application to the Office of Sponsored Projects (Mathematics Building, Room 117) for a final check to make sure you have covered everything that might delay review of your proposal.   Sponsored Projects will track your grant application and notify you when the approval process is complete.

• Be prepared to provide explanations and additional information if questions arise as your application is reviewed.